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Meeting Name: Budget and Finance Committee Agenda status: Final
Meeting date/time: 10/4/2017 6:00 PM Minutes status: Final  
Meeting location: KDOL TV Studio, B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA 94606-2291
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video: eComment: Not available  
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
17-2103 1D.-1Minutes - Budget and Finance Committee - Regular Meeting - September 18, 2017Minutes, CommitteeRatification by the Budget and Finance Committee of its Regular Meeting Minutes of September 18, 2017 prepared by Staff shortly after said Meeting.AdoptedPass Action details Video Video
17-1112 3F.-1Budget Development Calendar - Fiscal Year 2018-2019MotionDiscussion, with Chief Financial Officer or designee, and possible adoption by Budget and Finance Committee of revised District’s Budget Development Calendar, recommendation(s) to Board of Education, for Fiscal Year 2018-2019.Discussed  Action details Video Video
17-2097 1G.-1Budget and Finance Committee - Status Report - Superintendent's Development of Implementation Plan - FCMAT Report of August 15, 2017Discussion ItemPresentation to the Budget and Finance Committee by Chief Financial Officer or designee of Status Report on the development of Superintendent’s Implementation Plan and proposed budget to address the key findings and recommendations of the FCMAT Fiscal Health Risk Analysis Report - August 15, 2017, for consideration by the Committee on October 16, 2017 and probable adoption by the Board of Education on October 25, 2017.Discussed  Action details Video Video
17-2098 1G.-2Budget and Finance Committee - Status Report - Board Policy 3312 ImplementationReportPresentation to the Budget and Finance Committee by Chief Financial Officer or designee and/or General Counsel or designee of a Status Report on Implementation or Adherence to Board Policy 3312 - Contracts and Delegated Authority, including but not limited to key challenges in adhering to Policy in Fiscal Year 2016-2017 and protocols and processes being implemented in Fiscal Year 2017-2018 for adherence to Policy and mitigation of prior year challenges, including development of or revision of Administrative Regulations thereof.Discussed  Action details Video Video
17-2099 1G.-3Budget and Finance Committee - Actions - Revised Budget - 2017-2018ReportDiscussion and possible adoption by the Budget and Finance Committee of actions to revised the 2017-18 District adopted budget, including but not limited to the following: Part 1: Determining Fiscal Solvency Objectives for 17-18: [60 minutes]; Review Revised Budget and determine short and long-term target goals for Board Reserve and Self-Insurance Fund; identify areas that may need increased funding in the 17-18 year including Reserve for Audit and Audit Findings and PEC/ECE/Food Services for 17-18; identify any other factors which may threaten fiscal solvency or could significantly impact budget in 17-18 year. Desired Outcome: Identify target goals for fiscal solvency in 17-18 year to recommend to BOE for consideration at the 10/25 BOE Meeting. · Fiscal team present on current status of budget challenges and identify the key issues (i.e. unfunded project list, Audit findings, possible increases in PEC/Nutrition Services, transportation costs, no reserve, restoring Fund 67 etc.) · Committee to discuss each area in more depth and ask clarifying questions · Committee to set objectives for 17-18 · How much we did we spend on Audit findings in last three years? Part 2: Proposed Strategies to Increase Savings. [60 minutes] o Staff presents reports to gain better understanding of how unrestricted general fund dollars are currently being used within Infrastructure, Supporting Schools, and School; o Staff presents steps that are being taken to address above issues including opportunities for cost savings and expenditure reductions and current thinking on recommendations (if available) o Committee presents recommended areas for further study and analysis for costs savings to consider including Book and Supplies, Professional and Consulting Services, Certificated Supervisors and Administrators, and Classified Supervisors and Administrators (see pages 2-3 in Budget Revision attached document) Desired Outcome: Identify strategies to increase savings in 17-18 year to meet fiscal solvency objectives. Part 3: Determine Timeline and Next Steps for 17-18 Budget Revision [15 minutes] o Committee provides clear direction on next steps, timelines, and expectations for presentation on 10/25 and 11/8 BOE Meeting. o Committee provides guidance or feedback on overall direction of mid-year budget adjustments as needed;Recommended FavorablyPass Action details Video Video
17-2102 1H.-1Public Comments on All Non-Agenda Items Within the Subject Matter Jurisdiction of the Budget and Finance Committee - October 4, 2017Committee, Public Comment (Summary)Public Comments on All Non-Agenda Items Within the Subject Matter Jurisdiction of the Budget and Finance Committee - October 4, 2017.No Comments  Action details Video Video
17-2208 1 Budget and Finance Committee - Details Requested - Post-Mortem Report - 2016-2017 Budget CrisisResolutionAdoption by the Budget and Finance Committee of Resolution No. 1718-0082 to specifying details requested in the Post-Mortem Report on the 2016-2017 Budget Crisis.   Action details Not available
17-2209 1 Budget and Finance Committee - Rebuilding the Reserve - Economic Uncertainty - 3% - Self-Insurance FundResolutionAdoption by the Budget and Finance Committee Resolution No. 1718-0083 specifying the expectations for rebuilding the Reserved for Economic Uncertainty to 3% to Self-Insurance Fund to 2015-2016 Closing of the Books level.   Action details Not available