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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: Board of Education Agenda status: Final
Meeting date/time: 1/25/2023 4:00 PM Minutes status: Draft  
Meeting location: Great Room, LaEscuelita Education Center, 1050 2nd Avenue, Oakland, CA ((entrance at or near 286 East 10th St.); Internet Streamed - Zoom & Granicus; Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99);
Published agenda: Agenda Agenda Accessible Agenda Accessible Agenda Published minutes: Not available  
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
23-0046 1C1.-1Public Comment On Closed Session ItemsDiscussion ItemPublic Comment On Closed Session Items - January 25, 2023.   Not available Video Video
23-0047 1J.-1Student Board Members' Report - January 25, 2023Student Directors' ReportStudent Board Members' Report - January 25, 2023: ?Student Voices ? Student Safety Survey updates ?Student Leadership & Events ? UPCOMING: 3rd High School General Meeting ? UPCOMING: 25th Annual Middle School Peer Resource & Ethnic Studies Conference (March 2023)   Not available Video Video
23-0048 1L.-1Superintendent's Report - January 25, 2023Superintendent's ReportSuperintendent's Report - January 25, 2023: · School Highlights · Covid Update · Attendance Update · Enrollment Update · Strategic Plan Initiative 1: Ensuring Strong Readers by the Third Grade   Not available Video Video
23-0049 1M.-1Comments By Collective Bargaining Units – January 25, 2023Board, Public Comments (Summary)Comments By Collective Bargaining Units - January 25, 2023.   Not available Video Video
23-0050 1O.-1Public Comment On All Non-Agenda Items Within the Subject Matter Jurisdiction of the District – January 25, 2023Board, Public Comments (Summary)Public Comment On All Non-Agenda Items Within the Subject Matter Jurisdiction of the District - January 25, 2023.   Not available Video Video
23-0051 1P.-1Public Comment On All Agenda Items in Sections P through X - January 25, 2023Board, Public Comments (Summary)Public Comment On All Agenda Items in Sections P through X - January 25, 2023.   Not available Video Video
23-0041 1Q.-1District’s Special Education Services and the Special Education Local Plan Area (SELPA) - 2022-2023 Annual Update - Special Education DepartmentReportPresentation to the Board of Education by the Superintendent of Schools or designee, Jennifer Blake, Executive Director, Special Education Department, of the 2022-2023 Annual Update (Report) on the District’s Special Education Services and the Special Education Local Plan Area (SELPA).   Not available Video Video
23-0283 1 Board of Education - Meeting Time Extension -January 25, 2023MotionApproval by the Board of Education of a motion to extend the meeting certain end time from 10:00 P.M., January 25, 2023, to 11:45 P.M.   Not available Not available
22-2831 1Q.-2Amendment, Board Bylaw 9130 - Board of EducationBoard By-LawAdoption by the Board of Education of Amendment, Board Bylaw 9130 - Board Committees.   Not available Video Video
23-0004B 1Q.-3President's Appointment - Changes to Board Member Assignments - 2023 TermResolutionRatification by the Board of Education of the Board President’s revised set of Board member assignments for Board committees and Board representatives on or liaison to Board commissions and other bodies - 2023 Term.   Not available Video Video
22-2721 1Q.-4Services Agreement 2022-2023 - Public Works, LLC - District Redesign - Chief Academic OfficerAgreement or ContractApproval by the Board of Education of a Services Agreement 2022-2023 by and between the District and Public Works, LLC, West Chester, PA, for the latter to provide a team of highly skilled and experienced individuals with expertise in conducting central office staffing and redesign projects as per RFP #22-127CSI; submit a written analysis of each Continuous School Improvement (CSI) Department against the LCAP goals and recommendations for consideration that augment CSI Department configurations, for the period of December 27, 2022 through June 30, 2023, in an amount not to exceed $148,060.00.   Not available Video Video
23-0044 2R.-1District Financial Audit - Eide Bailly, LLP - Fiscal Year Ending June 30, 2022ReportPresentation to the Board of Education of the District’s Financial Statements (Audit Report) for Fiscal Year Ending June 30, 2022, by Edie Bailly, LLP, Independent Auditors.* _____ *Nathan Edelman, Lead Auditor   Not available Not available
22-2698 2R.-2Measure N - College and Career Readiness for All Act - Independent Auditor's Report - Fiscal Year 2021-2022 - Christie White, AuditorReportReceipt by the Board of Education of the Measure N - College and Career Readiness for All Act - Independent Auditor’s Report prepared by Christy White Auditors* for Fiscal Year 2021-2022. ______ *Kyle Montgomery, Auditor   Not available Not available
23-0139 1R.-3Staff Report - Rescission of School Consolidations - 2022-2023Discussion ItemDiscussion by the Board of Education of the Staff Report, including the Fiscal Impact Analysis, for Resolution No. 2223-0036 - Rescission of School Consolidations for 2022-23 (File Id No. 22-2731, Enactment No. 23-0048, 1/11/2023).   Not available Not available
22-2882 1T.-1Agreement Between Owner and Contractor – Pinguelo Construction, Inc. – Havenscourt/Lockwood STEAM Academy Campus Window Replacement Building M Project – Buildings and Grounds DepartmentAgreement or ContractApproval by the Board of Education of Agreement Between Owner and Contractor by and between the District and Pinguelo Construction, Inc., Fairfield, CA, for the latter to provide construction services which consist of Demolish existing windows, patching, and painting of openings inside and out as needed. F&I [Furnish and Install] new three sectional windows, top section stationary, two lower sections operable, awning type, with four- inch opening restrictors (1st floor only), dual pane low E rating tinted glass, window guards, rest room panes to be obscure, dark bronze finish frames. Shop drawings are required for approval. Havenscourt Middle School Campus Building M (Coliseum Academy Prep) - 95 windows - approximately 3' x7' high, bidders to verify. Lockwood Campus Building E - 48 windows - approximately 3' x7' high, bidders to verify. The Lockwood Kindergarten Building B - 91 windows of different sizes -This building has a variation of different type and size windows on all nine sides of the building. The classroom windows will have awning type with four-inch opening restrictors in the middle of the frame and fixed windows top and bottom, for the Havenscourt Middle School Campus Building M (Coliseum Academy Prep) and Lockwood Building E to match existing windows on the Havenscourt Middle School Campus Building M (Coliseum Academy Prep) 66th Avenue Street elevation, for the Havenscourt Middle School Building M (Coliseum College Prep) and Lockwood STEAM Academy Window Replacement Project, in the lump sum amount of $3,045,000.00, which includes contingency allowances totaling $60,000.00, as the lowest responsive, responsible bidder, with the work anticipated to commence on January 26, 2023, and scheduled to last for three hundred sixty-five days (365), with an anticipated ending of January 25, 2024.   Not available Not available
22-2907 1T.-2General Services Agreement – ACC Environmental Consultants – Hintil Kuu Pre-School Fire and Intrusion Alarm Project - Division of Facilities Planning and ManagementAgreement or ContractApproval by the Board of Education of General Services Agreement by and between the District and ACC Environmental Consultants, Oakland, CA, for the latter to provide environmental services which consist of asbestos survey, lead paint screening, prepare a work plan and collect samples, observe contractors making them aware of possible hazardous conditions, and provide training to protect themselves while working around these potentially hazardous conditions, for the Hintil Kuu Pre-School Fire and Intrusion Alarm Project, in the not-to-exceed amount of $15,368.00, with the work scheduled to commence on January 26, 2023, and scheduled to last until December 18, 2023.   Not available Not available
22-2909 1T.-3General Services Agreement – ACC Environmental Consultants – Bella Vista Child Development Center Fire and Intrusion Alarm Project - Division of Facilities Planning and ManagementAgreement or ContractApproval by the Board of Education of General Services Agreement by and between the District and ACC Environmental Consultants, Oakland, CA, for the latter to provide environmental services which consist of asbestos survey, lead paint screening, prepare a work plan and collect samples, observe contractors making them aware of possible hazardous conditions, and provide training to protect themselves while working around these potentially hazardous conditions, for the Bella Vista Child Development Center Fire and Intrusion Alarm Project, in the not-to-exceed amount of $15,544.00, with the work scheduled to commence on January 26, 2023, and scheduled to last until December 18, 2023.   Not available Not available
23-0022 1T.-4Position Control: Position Changes Requiring Board ApprovalResolutionAdoption by the Board of Education of Resolution No. 2223-0105 - Position Control: Position Changes Requiring Board Approval: Elimination of 27.9 vacant FTE from the 2022-2023 adopted District Budget.   Not available Not available
22-2777 1T.-5Services Agreement 2022-2023 - North Bay Soccer Referee Association - Community Schools and Student Services DepartmentAgreement or ContractRatification by the Board of Education of a Services Agreement 2022-2023 by and between the District and North Bay Soccer Referee Association (NBSRA), Sonoma, CA, for the latter to provide officials for all scheduled Middle and High School soccer games and to continue an evaluation program policy and criteria for certification of all officials during the length of Agreement, via the Community Schools and Student Services Department, for the period December 1, 2022 through June 30, 2022, in an amount not to exceed $98,000.00.   Not available Not available
22-2974 1T.-6Services Agreement 2022-2023 - Emma Donnelly - Elmhurst United Middle SchoolAgreement or ContractRatification by the Board of Education of a Services Agreement 2022-2023 by and between the District and Emma Donnelly, Oakland, CA, for the latter to provide qualified services of English instruction for non-native speaking parents, focusing on enhancing fluency for life skills relevant to communicating with school faculty and staff, and helping parents develop the skills needed for guiding their children on a path to academic success for Elmhurst United Middle School, for the period of September 5, 2022 through December 16, 2022, in an amount not to exceed $6,000.00.   Not available Not available
22-2975 1T.-7Services Agreement 2022-2023 - Space80seven LLC - Fremont High SchoolAgreement or ContractRatification by the Board of Education of a Services Agreement 2022-2023 by and between the District and Space80seven LLC, Stockton, CA, for the latter to produce “The Business of Music Presents”, a summative event of the work-based learning opportunity where Interns grade 10- 12 will display their learning in this cumulative event highlighting the process of career exploration, career exposure, career engagement, and career experience in a sixty (60) minutes-long assembly one assembly per grade level featuring: · Live performances from two local artists and OUSD graduates (8-minute sets each) · Premiere performance by NasiirFRL · Roll out of the MZINE “Business of Music” Magazine at Fremont High School, for the period of December 1, 2022 through January 31, 2023, in an amount not to exceed $5,001.00.   Not available Not available
22-2976 1T.-8Services Agreement 2022-2023 - space80seven LLC - Fremont High SchoolAgreement or ContractRatification by the Board of Education of a Services Agreement 2022-2023 by and between the District and Space80seven LLC, Stockton, CA, for the latter to provide a pre-apprenticeship style Work Based Learning internship with hands-on training for nine students to ensure that each apprentice receives personalized instruction, specific learning goals tailored to the individual youth intern with specific outcomes connected to their learning: · Demystification of the behind-the-scenes structure of the modern music industry by providing students with hands-on experience in artist brand development. · Training based on industry standards. · Prepare underrepresented populations to be successful. · Participants receive mentorship from producers, engineers, a&r, music video directors, songwriters, and brand developers. · Interns will participate in Career Exploration Field trips including a two-day Multi Media externship in Los Angeles, CA in the Media Academy and Architectural CTE Programs at Fremont High, for the period of December 1, 2022 through May 31, 2023, in an amount not to exceed $41,000.00.   Not available Not available
23-0005 1T.-9Services Agreement 2022-2023 - Moira De Nike - Community Schools and Student Services DepartmentAgreement or ContractRatification by the Board of Education of a Services Agreement 2022-2023 by and between the District and Moira De Nike, San Francisco, CA, for the latter to provide SBHIP (School Based Health Incentive Program) report writing and data analysis, via Community Schools and Student Services Department, for the period of October 10, 2022 through June 30, 2023, in an amount not to exceed $7,500.00.   Not available Not available
23-0006 1T.-10Nonpublic, Nonsectarian School/Agency Services - Master Contract - 2022-23 – Mountain Valley School – Special Education DepartmentAgreement or ContractRatification by the Board of Education of a Services Master Contract 2022-2023 by and between the District and Mountain Valley School, Nevada City, CA, for the latter to provide Special Education services mandated per students Individualized Education Programs, for the period of July 1, 2022 through June 30, 2023, in an amount not to exceed $350,000.00.   Not available Not available
23-0008 1T.-11Grant Agreement - Eat Learn Play - Garfield Elementary SchoolAgreement or ContractApproval by the Board of Education of a Grant Award Letter, Grant Reference #21-2022, by and between Eat. Learn. Play. Foundation, Oakland, CA, and the District, on behalf of Garfield Elementary School, accepting $90,000.00, for Library and Mindfulness Corners Build-Out, as described in Annex A of the Letter, incorporated herein by reference as though fully set forth, for the period of November 9, 2022 through June 30, 2023.   Not available Not available
23-0012 1T.-12Continued Funding Application Fiscal Year 2023-24 - California Department of Education - General Child Care and Development Program (CCTR) – Early Childhood Education DepartmentAgreement or ContractAdoption by the Board of Education of Resolution No. 2223-0166 - Approving Continued Funding Application Fiscal Year 2023-24 for General Child Care and Development Program (CCTR) operated by the District’s Early Childhood Education and authorization of signatories of contract documents for Fiscal Year 2023-24.   Not available Not available
23-0013 1T.-13Amendment No. 1, Grant Award - California Department of Education - California State Preschool Program (CSPP) – 2021-01 – California State Preschool Program – Early Childhood Education DepartmentAgreement or ContractAdoption by the Board of Education of Resolution No. 2223-0010 - Approving Amendment No. 01, Grant Contract No. CSPP-2021-01, Project Number 01-6125-00-2, California State Preschool Program, accepting grant award increase for the California State Preschool Program, operated by the Early Childhood Education, Department, in the additional amount of $7,672,138.00, increasing the grant amount from $18,714,123.00 to $26,386,261.00, with Service Requirements: minimum Child Days of Enrollment (CDE) Requirement changed from 235,724.0 to 332,363.0, Minimum Days of Operation (MDO) Requirement 240 (No Change), for the period of July 1, 2022, to June 30, 2023 and authorizing signatories of contract documents for Fiscal Year 2022-2023. All other terms and conditions of the Contract remain in full force and effect.   Not available Not available
23-0014 1T.-14Services Agreement 2022-2023 - Living Jazz - Franklin Elementary SchoolAgreement or ContractRatification by the Board of Education of a Services Agreement 2022-2023 by and between the District and Living Jazz, Oakland, CA, for the latter to provide music instruction to students from TK -5th Grade, exposing students to different types of musical instruments, songs in different languages and basic musical notes, contributing to their Language Development, literacy, math, art, and physical movement at Franklin Elementary School, for the period of December 1, 2022 through May 24, 2023, in an amount not to exceed $5,000.00.   Not available Not available
22-2011E 1T.-15District "Brown Act" Legislative Bodies - February 2023 - Virtual Meetings - Board of EducationResolutionAdoption by the Board of Education of Resolution No. 2223-0028F - Making Certain Findings Necessary to Permit Virtual Meetings in Specified Circumstances for February 2023.   Not available Not available
23-0144 1T.-16Minutes - Board of Education - Annual Organizational Meeting - January 9, 2023Minutes, Board of EducationRatification by the Board of Education of its Annual Organizational Meeting Minutes of January 9, 2023, prepared by Staff shortly after said Meeting.   Not available Not available
23-0144A 1T.-17Minutes - Board of Education - Annual Organizational Meeting (Continued From 11:00 A.M., January 9, 2023)Minutes, Board of EducationRatification by the Board of Education of its Annual Organizational Meeting Minutes of January 11, 2023 (Continued From 11:00 A.M., January 9, 2023), prepared by Staff shortly after said Meeting.   Not available Not available
23-0145 1T.-18Minutes - Board of Education - Regular Meeting - January 11, 2023Minutes, Board of EducationRatification by the Board of Education of its Regular Meeting Minutes of January 11, 2023, prepared by Staff shortly after said Meeting.   Not available Not available
23-0146 1T.-19Minutes - Board of Education - Special Meeting - January 11, 2023Minutes, Board of EducationRatification by the Board of Education of its Special Meeting Minutes of January 11, 2023, prepared by Staff shortly after said Meeting.   Not available Not available
23-0147 1T.-20Minutes - Board of Education - Special Meeting - January 17, 2023Minutes, Board of EducationRatification by the Board of Education of its Special Meeting Minutes of January 17, 2023, prepared by Staff shortly after said Meeting.   Not available Not available
23-0165 1T.-21Appointment(s) - Measure N - College and Career Readiness Commission - President, Board of EducationAppointmentRatification by the Board of Education of President of the Board’s appointment of David Kakishiba (1st term), as Member of, for term commencing February 1, 2023 through January 31, 2025; and appointment of Louise Waters, as Chair, of the Measure N - College and Career Readiness Commission, effective February 1, 2023, respectively.   Not available Not available
23-0029 1T.-22Measure G1 Commission - Carryover of 2021-2022 Measure G1 Funds/Approval of PlansTherefor for Named Schools and 2022-2023 Amended Grant Application for Named SchoolResolutionAdoption by the Board of Education of Resolution No. 2223-0170 Measure G1 - Districtwide Teacher Retention and Middle School Improvement Act Oversight Commission Recommendation Permitting Carry-over of 2021-2022 School Year Unexpended Measure G1 Funds and Approving Plans Therefor for Named Schools for School Year 2022 - 2023 and the 2022-2023 Amended Grant Application for West Oakland Middle School.   Not available Not available
22-2833 1U.-1Agreement for Inspector of Record Services for Construction – Anthonio, Inc. – Kaiser Child Development Center (CDC) Outdoor Learning Environment Project - Division of Facilities Planning and ManagementAgreement or ContractApproval by the Board of Education of Agreement for Inspector of Record Services for Construction by and between the District and Anthonio, Inc., Oakland, CA, for the latter to provide Inspector of Record Services needed for Division of Architect (DSA) Certified Project Inspector (IOR) Services, for the Kaiser Child Development Center (CDC) Outdoor Learning Environment Project, in the not-to-exceed amount of $36,960.00, which includes a not-to-exceed amount of $3,360.00 for Additional Services, with work scheduled to commence on January 26, 2023, and scheduled to last until December 31, 2023.   Not available Not available
22-2841 1U.-2Agreement for Engineering Services – IDA Structural Engineers, Inc.- Community Day School Site Renovation Project – Division of Facilities Planning and ManagementAgreement or ContractApproval by the Board of Education an Agreement for Engineering Services by and between the District and IDA Structural Engineers, Inc., Oakland, CA, for the latter to provide structural engineering services, to perform service and testing on existing buildings, to upgrade two existing interconnected modular buildings proposed to be used for storage and general repair shop work for the site for IT relocation, with Basic Structural Engineering Services, including Schematic design phase, construction document phase, and construction administration phase, for the Community Day School Site Renovation Project, in the not-to-exceed amount of $12,430.00, which includes a not-to-exceed contingency fee of $1,130.00, for additional services, as the selected consultant, with work scheduled to commence on January 26, 2023, and scheduled to last until June 30, 2023.   Not available Video Video
22-2841A 1 Board of Education - Postponed to Date CertainMotionApproval by the Board of Education to Postponed to Date Certain of 22-2841 to the next Regular Board Meeting - February 8, 2023.   Not available Not available
22-2842 1U.-3Agreement Between Owner and Contractor – Deco Tech Systems – Skyline High School /Rudsdale Sojourner Truth Security Improvement Project - Division of Facilities Planning and ManagementAgreement or ContractApproval by the Board of Education of Agreement Between Owner and Contractor by and between the District and DecoTech Systems, Inc., Walnut Creek, CA, for the latter to provide installation, replacement, and repair of surveillance cameras at two sites: Rudsdale/Sojourner Truth Campus which includes approximately 17 new, 29 replacements and 4 repairs and Skyline High School which includes approximately 20 new, 35 replacements and 17 repairs, each, to be programmed and integrated into the Milestone XProtect software, in the amount of $229,500.00, which includes two contingency allowances (one for each site) totaling $19,500.00, as the lowest responsive, responsible bidder, for the Rudsdale/Sojourner Truth and Skyline High School Security Improvement Project, with the work anticipated to commence on January 26, 2023, and scheduled to last for ninety days (90), with an anticipated ending of April 25, 2023.   Not available Not available
22-2910 1U.-4General Services Agreement – ACC Environmental Consultants – 955 High Street Fire and Intrusion Alarm Project - Division of Facilities Planning and ManagementAgreement or ContractApproval by the Board of Education of General Services Agreement by and between the District and ACC Environmental Consultants, Oakland, CA, for the latter to provide environmental services which consist of asbestos survey, lead paint screening, prepare a work plan and collect samples, observe contractors making them aware of possible hazardous conditions, and provide training to protect themselves while working around these potentially hazardous conditions, for the 955 High Street Fire and Intrusion Alarm Project, in the not-to-exceed amount of $21,054.00, with the work scheduled to commence on January 26, 2023, and scheduled to last until December 18, 2023.   Not available Not available
23-0052 1V.-1President's Report - January 25, 2023President's ReportPresident's Report - January 25, 2023.   Not available Video Video
23-0053 1W.-1Regular Board Member's Report – January 25, 2023Regular Board Members ReportRegular Board Member's Report - January 25, 2023.   Not available Video Video