Meeting Name: Facilities Committee Agenda status: Final
Meeting date/time: 1/19/2011 4:30 PM Minutes status: Final  
Meeting location: Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212 & Capitol Corridor Train No. 545 - SAC to OKJ
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
11-0115 1 Minutes - Facilities Committee - January 4, 2011Minutes, CommitteeApproval by Facilities Committee of Its Minutes of January 4, 2011.AdoptedPass Action details Video Video
10-2901 1 Amendment No. 1, KDI Consultants, Inc. - Roosevelt Middle School Health Center Project Agreement or ContractApproval by the Board of Education of Amendment No. 1, Professional Services Agreement between District and KDI Consultants, Inc., Oakland, CA, for the latter to complete Division of State Architect inspection services in conjunction with the Roosevelt Middle School Health Center Project by extending the contract period of September 24, 2009 to August 1, 2010 to February 28, 2011, at no additional cost. All other terms and condition of Contract remain in full force and effect.Recommended FavorablyPass Action details Not available
10-3052 1 Amendment No. 1, Contract for Purchase, Delivery and Installation of Server Equipment - CDW Government - Downtown Educational Complex ProjectAgreement or ContractApproval by the Board of Education of Amendment No. 1, Contract for Purchase, Delivery and Installation of Server Equipment between District and CDW Government, Chicago, IL, for the latter to provide additional equipment for Phase 2 necessary to consolidate additional servers and applications into a small physical footprint in conjunction with the Downtown Educational Complex Relocation Cole Hot Site Project for the period commencing June 24, 2010 and concluding no later than December 31, 2011, in an additional amount not to exceed $138,272.72, increasing the Contract not to exceed amount from $558,629.17 to $696,901.89. All other terms and conditions of the Contract remain in full force and effect.Recommended FavorablyPass Action details Not available
10-3053 1 Amendment No. 1, Contract for Purchase, Delivery and Installation of Server Equipment - New Data Center - CDW Government - Downtown Educational Complex Project Agreement or ContractApproval by the Board of Education of Amendment No. 1, Contract for Purchase, Delivery and Installation of Server Equipment - New Data Center - between District and CDW Government, Chicago, IL, for the latter to relocate two (2) existing data racks in new configuration per drawings in the data room at Cole, included within the Scope of Work, network patch documentation and labeling of two racks, with contractor responsible for uninstalling and reinstalling equipment and testing data connection, if necessary, in conjunction with the Downtown Educational Complex Project, for the period commencing June 20, 2010 and concluding no later than December 31, 2011, in an additional amount not to exceed $18,920.00, increasing the Contract not to exceed amount from $721,21.75 to $740,171.75. All other terms and conditions of the Contract remain in full force and effect.Recommended FavorablyPass Action details Not available
10-3054 1 Amendment No. 5, Professional Services Facilities Contract - Inspection Services, Inc. - Chabot New Classroom and Multi-Purpose Building Project Agreement or ContractApproval by the Board of Education of Amendment No. 5, Professional Services Facilities Contract between District and Inspection Services, Inc., Berkeley, CA, for the latter to provide additional special inspection and material testing services required for new structures, including soils compaction and welding inspection for the modular hand rails and guard rails in conjunction with the Chabot New Classroom and Multi-Purpose Building Project in an additional amount not to exceed $25,000.00, increasing the Contract not to exceed amount from $121,676.93 to $146,676.93. All other terms and conditions of the Contract remain in full force and effect.Recommended FavorablyPass Action details Not available
10-3055 1 Amendment No. 1, Professional Services Facilities Contract - Simplex Grinnell - Chabot New Classroom and Multi-Purpose Building Project Agreement or ContractApproval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Simplex Grinnell, Livermore, CA, permitting the latter to provide supervision to electrical contractor and/or low-voltage installer of the fire alarm system during critical path periods such as conduit installation, wire pulling, wire continuity review/testing and termination/trimming of devices in conjunction with the Chabot New Classroom Project, by extending the contract period of September 25, 2008 to December 31, 2009 to August 30, 2011, at no additional cost. All other terms and condition of Contract remain in full force and effect.Recommended FavorablyPass Action details Not available
10-3056 1 Professional Services Agreement - ACC Environmental - Prescott Elementary School Modernization Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and ACC Environmental, Oakland, CA, for the latter to provide project planning, specifications, project management and air monitoring services for the removal of asbestos and lead containing materials from the demolition of the Child Development Center (CDC) at Prescott Elementary School plus ancillary testing for limited soil characterization of existing AC & AB at the playground area in conjunction with the Prescott Elementary School Modernization Project for the period commencing January 27, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $13,210.00.Recommended FavorablyPass Action details Not available
10-3057 1 Professional Services Facilities Contract - Comfort By Design - Whittier Elementary School Modernization Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Comfort By Design, Pinole, CA, for the latter to provide removal of thirty-nine (39) existing pneumatic radiator valves and replace them with self-contained thermostatic radiator valves, pursuant to the Scope of Work, in conjunction with the Whittier Elementary School Modernization Project for the period commencing January 27, 2011 and concluding no later than April 4, 2011 in an amount not to exceed $28,500.00.Recommended FavorablyPass Action details Not available
10-3058 1 Professional Services Facilities Contract - KDI Consultants, Inc. - Claremont HVAC Replacement Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and KDI Consultants, Inc., Oakland, CA, for the latter to provide Division of State Architect Inspection in conjunction with the Claremont HVAC Replacement Project for the period commencing January 27, 2011 and concluding no later than October 27, 2011 in an amount not to exceed $45,600.00.Recommended FavorablyPass Action details Not available
10-3059 1 Professional Services Facilities Contract - Ninyo and Moore - Elmhurst Middle School Modernization Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Ninyo and Moore, Oakland, CA, for the latter to provide materials testing and special inspection services in conjunction with the Elmhurst Middle School Modernization Project for the period commencing January 27, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $21,104.00.Recommended FavorablyPass Action details Not available
11-0064 1 Award of Bid and Construction Contract - Green Leaf Solar & Electrical, Co. - Yuk Yau CDC ProjectAgreement or ContractApproval by the Board of Education of Resolution No. 1011-0092 - Award of Bid and Construction Contract between District and Green Leaf Solar & Electrical, Co., San Jose, CA, for the latter as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide demolition of the existing fire and intrusion alarm devices and cabling, and the installation of a new fire and intrusion alarm system including conduits, cables, devices and access panels and various other items described herein in conjunction with the Yuk Yau CDC Project for the period commencing January 27, 2011 and ending on April 7, 2011 in the amount of $56,700.00.Recommended FavorablyPass Action details Not available
11-0065 1 Award of Bid and Construction Contract - Green Leaf Solar & Electrical, Co. - Highland CDC Fire Alarm Replacement ProjectAgreement or ContractApproval by the Board of Education of Resolution No. 1011-0091 - Award of Bid and Construction Contract between District and Green Leaf Solar & Electrical, Co., San Jose, CA, for the latter as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide demolition of the existing fire and intrusion alarm devices and cabling, and the installation of a new fire and intrusion alarm system including conduits, cables, devices and access panels and various other items described herein in conjunction with the Highland CDC Fire Alarm Replacement Project for the period commencing January 27, 2011 and ending on April 7, 2011 in the amount of $48,200.00Recommended FavorablyPass Action details Not available
11-0068 1 Professional Services Facilities Contract - Anthony Ogbeide Associates, Inc. - Havenscourt Middle School Health Center Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Anthony Ogbeide Associates, Inc., Oakland, CA, for the latter to provide Division of State Architect (DSA) inspection services for construction in conjunction with the Havenscourt Middle School Health Center Project for the period commencing February 9, 2011 and concluding no later than February 1, 2012 in an amount not to exceed $45,760.00.Recommended FavorablyPass Action details Not available
11-0077 1 Professional Services Facilities Contract - KEMA Services, Inc. - Hintil KUU CDC Building Replacement Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and KEMA Services, Inc., Oakland, CA, for the latter to provide the Commissioning Agent services for CHPS "Standard Commissioning," which will include the implementation of a commissioning plan, performing a review of CD documents, providing a commissioning specification, assembling of a Systems Manual, and the preparation of the final report and record, in conjunction with the Hintil KUU CDC Building Replacement Project for the period commencing January 27, 2011 and concluding no later than December 31, 2013 in an amount not to exceed $22,510.00.Recommended FavorablyPass Action details Not available
10-2538 2 Life Academy School Site Location and Related IssuesResolutionAdoption by the Board of Educaiton Resolution No. 1011- 0112 - Regarding the Life Academy School Site Location and Related Issues.Discussed  Action details Video Video
11-0037 1 Facilities Committee 2011 Work PlanReportAdoption by the Facilities Committee Work Plan for Calendar Year 2011, as specified herein, and incorporated herein by reference as though fully set forth. Discussed  Action details Not available
11-0056 1 Report - Change Order ProcessReportA report by the Assistant Superintendent for Facilities Planning and Management providing and analysis of the Change Order Process for Facilities Contracts.Discussed and Closed  Action details Video Video
11-0061 1 Report - Facilities Department Staffing for FY 2011/2012ReportA report by the Assistant Superintendent for Facilities Planning and Management regarding the cost to maintain the current staffing levels in the Facilities Department for FY 2011-12.Postponed to a Date Certain  Action details Video Video