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Meeting date/time:
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9/7/2011
4:30 PM
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Minutes status:
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Final
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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11-2434
| 1 | | Minutes - Facilities Committee - August 16, 2011 | Minutes, Committee | Approval by Facilities Committee of its Meeting Minutes of August 16, 2011. | Adopted | Pass |
Roll call
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Video
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11-2005
| 1 | | Independent Contractor Agreement for Services and Purchase Order - Vista Real Estate Partners LLC - Division of Facilities Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services and Purchase Order between District and Vista Real Estate Partners LLC, Oakland, CA, for the latter to facilitate the creation of a real estate report that analyzes District's real estate portfolio related to the current City of Oakland zoning and commercial development trends with the general discussion pertaining to the development potential of District's real estate assets, as specified in the Scope of Work, incorporated herein by reference as though fully set forth, in conjunction with the Division of Facilities Planning and Management Project for the period commencing June 22, 2011 and concluding no later than September 23, 2011 in an amount not to exceed $14,400.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2121
| 1 | | Grant Agreement - Altamont Education Advisory Board - Green Glove Waste Reduction Program | Agreement or Contract | Approval by the Board of Education of Grant Agreement Between District and Altamont Education Advisory Board, accepting Grant Award from the latter for the Green Glove Waste Reduction Program, creating a sustainable, effective, district wide waste reduction program, pursuant to standards as delineated in the Grant Agreement, which are incorporated herein by reference as though fully set forth, in the amount of $43,720.00, for the period of July 1, 2011 through June 30, 2012, pursuant to the terms and conditions thereof. | Recommended Favorably | Pass |
Action details
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11-2172
| 1 | | Project Budget Decrease - Life Academy Renovation and Seismic Retrofit Project | Motion | Approval by the Board of Education of Resolution 1112-0027 - Authorizing and approving the Decrease in the Project Budget for the Life Academy Renovation and Seismic Retrofit Project in the amount of - $11,840,000.00. | Recommended Favorably | Pass |
Action details
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11-2173
| 1 | | Project Budget, Key Code and Project Number - Calvin Simmons Improvements and New Construction Project | Motion | Approval by the Board of Education of Resolution 1112-0026 - Authorizing and approving the Project Budget, Key Code and Project Number for Calvin Simmons Improvements and New Construction Project in the amount of $11,840,000.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2175
| 1 | | Independent Contractor Agreement for Services and Purchase Order - ACC Environmental - Garfield Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services and Purchase Order between District and ACC Environmental, Oakland, CA, for the latter to provide professional services including asbestos abatement specifications, and air monitoring and project management for the demolition of one portable classroom in conjunction with the Garfield Elementary School Modernization Project for the period commencing July 15, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $6,500.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2176
| 1 | | Purchase Order - Ackland International, Inc. - Whittier New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Ackland International, Inc., Oakland, CA, for the latter to provide engineering and survey services, pursuant to latter's Letter Proposal dated April 11, 2011, incorporated herein by reference as though fully set forth, in conjunction with the Whittier New Classroom Building Project for the period commencing July 1, 2011 and concluding no later than June 30, 2012 in an amount not to exceed $15,000.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2177
| 1 | | Purchase Order - Allen-Simmons Heating and Sheet Metal - Madison Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Allen-Simmons Heating and Sheet Metal, Fairfield, CA, for the latter to demolish existing sheet metal gravel stop, capping and gutter, fabricate 24 gauge galvanized capping, fabricate 24 gauge galvanized gravel stop nailed at 3" on center, fabricate and install new 24 gauge galvanized gutter, and seal all joints with Vuklem Sealant and pop rivet fasteners/screws, set forth in latter's written Quote dated July 18, 2011, in conjunction with the Madison Middle School Modernization Project for the period commencing July 25, 2011 and concluding no later than June 30, 2012 in an amount not to exceed $13,875.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2178
| 1 | | Purchase Order - CDW Government - Montera Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and CDW Government, Chicago, IL, CA, for the latter to furnish various fiber optic cables, switches, and racks, to complete the IT upgrade, with installation to be performed by Alten Construction, in conjunction with the Montera Middle School Modernization Project for the period commencing June 15, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $12,256.48. | Recommended Favorably | Pass |
Action details
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Not available
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11-2179
| 1 | | Purchase Order - Chussy International - Division of Facilities, Planning and Management | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Chussy International, Oakland, CA, for the latter to furnish telephone accessories, as described in invoice number 779, dated June 23, 2011, from the latter, incorporated herein by reference as though fully set forth, in conjunction with work of the Division of Facilities, Planning and Management for the period commencing June 21, 2011 and concluding no later than June 23, 2011 in an amount not to exceed $94.82. | Recommended Favorably | Pass |
Action details
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Not available
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11-2180
| 1 | | Purchase Order - Chussy International - Division of Facilities, Planning and Management | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Chussy International, Oakland, CA, for the latter to furnish computer accessories, as described in invoice number 773, dated June 6, 2011, from the latter, incorporated herein by reference as though fully set forth, in conjunction with work of the Division of Facilities, Planning and Management for the period commencing June 6, 2011 and concluding no later than June 30, 2011 in an amount not to exceed $205.94. | Recommended Favorably | Pass |
Action details
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11-2181
| 1 | | Purchase Order - Deco Art - Lowell Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Deco Art, Oakland, CA, for the latter to restore mural, remove all loose paint, patch, prime, repaint, and varnish mural in conjunction with the Lowell Middle School Modernization Project for the period commencing August 1, 2011 and concluding no later than September 1, 2011 in an amount not to exceed $8,500.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2182
| 1 | | Purchase Order - Elation Systems - Division of Facilities, Planning and Management | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Elation Systems, Oakland, CA, for the latter to provide a software license for web based labor compliance services for certified payroll reporting for use by the construction contractors and subcontractors in conjunction with the Division of Facilities, Planning and Management for the period commencing July 1, 2011 and concluding no later than June 30, 2012 in an amount not to exceed $30,000.00. | Recommended Favorably | Pass |
Action details
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11-2183
| 1 | | Purchase Order - Gary Doupnik Manufacturing - Garfield Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Gary Doupnik Manufacturing, Loomis, CA, for the latter to relocate the existing classroom including tear down, tarp and relocating to Doupnik storage yard in Loomis; and temporary storage of same with Doupnik for 12 months in conjunction with the Garfield Elementary School Modernization Project for the period commencing July 15, 2011 and concluding no later than September 30, 2012 in an amount not to exceed $9,600.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2184
| 1 | | Purchase Order - IMX, Inc. - Garfield Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and IMX, Inc., Oakland, CA, for the latter to provide labor, supervision, material and equipment to perform hazardous material abatement and the demolition of an existing portable classroom as described in latter's proposal and contract, dated July 19, 2011, in conjunction with the Garfield Elementary School Modernization Project for the period commencing August 1, 2011 and concluding no later than August 31, 2011 in an amount not to exceed $27,445.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2185
| 1 | | Purchase Order - Intelli-Tech - LaEscuelita Education Complex Relocation Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Intelli-Tech, Pleasanton, CA, for the latter to provide design, installation and project management of a SHPPRO/Exaro fire suppression system, including one fire/smoke damper, door closures, sweeps, and seals, based on estimate received from latter dated July 1, 2011, incorporated herein by reference as though fully set forth, in conjunction with the LaEscuelita Education Complex Relocation Project for the period commencing July 18, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $33,072.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2186
| 1 | | Independent Contractor Agreement for Services and Purchase Order - Kam Yan & Associates - Glenview Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services and Purchase Order between District and Kam Yan & Associates, Oakland, CA, for the latter to provide structural engineering services for structural and seismic evaluations of seven (7) portable buildings in conjunction with the Glenview Elementary School Modernization Project for the period commencing June 14, 2011 and concluding no later than December 14, 2011 in an amount not to exceed $25,000.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2187
| 1 | | Independent Contractor Agreement for Services and Purchase Order - Neuwirth & Associates - Madison Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services and Purchase Order between District and Neuwirth & Associates, San Francisco, CA, for the latter to perform a three part project: 1) provide the necessary analysis to assess the impact of the field on the vehicle and pedestrian traffic in Sobrante Park; 2) conduct a comprehensive community participation process to understand neighborhood issues and resolve them to the maximum degree possible in the context of the field project; and 3) be available for unforeseen task and project coordination efforts as the project evolves in conjunction with the Madison Middle School Modernization Project for the period commencing June 2, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $20,000.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2188
| 1 | | Purchase Order - North American Fence & Supply Inc. - Havenscourt Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and North American Fence & Supply Inc., Oakland, CA, for the latter to install a new 4'x7' main gate between the Havenscourt and Lockwood campuses including removal and disposal of existing 1" mesh at new fence location, installation of the new gate, kick plate, deadbolt with blank core, weldable lock box, latch post, deadbolt receiver, and 3'x4' infill panel, based on June 7, 2011 proposal presented to District by the latter, in conjunction with the Havenscourt Middle School Health Center Project for the period commencing June 20, 2011 and concluding no later than August 31, 2011 in an amount not to exceed $2,270.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2189
| 1 | | Purchase Order - North American Fence & Supply Inc. - Garfield Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and North American Fence & Supply Inc., Oakland, CA, for the latter to provide temporary fencing for a rental period of six (6) months in conjunction with the Garfield Elementary School Modernization Project for the period commencing August 1, 2011 and concluding no later than January 31, 2012 in an amount not to exceed $500.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2190
| 1 | | Purchase Order - Chambers Consulting Group, LLC - Division of Facilities, Planning and Management | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Chambers Consulting Group, LLC, Fairfield, CA, for the latter to prepare the Executive Summary School Safety Zoning Project, based on the latter's written proposal dated March 28, 2011, incorporated herein by reference as though fully set forth, in conjunction with the Division of Facilities, Planning and Management for the period commencing May 1, 2011 and concluding no later than November 1, 2011 in an amount not to exceed $42,400.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2191
| 1 | | Purchase Order - R&S Overhead Garage Door, Inc. - Cesar Chavez Education Center Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and R&S Overhead Garage Door, Inc., San Leandro, CA, for the latter to furnish and install one electrical release device to work in conjunction with the existing motor operator house fire alarm wiring and smoke detectors, and testing and resetting of the existing counter for the door, based on written Offer dated June 28, 2011, incorporated herein by reference as though fully set forth, in conjunction with the Cesar Chavez Education Center Project for the period commencing July 1, 2011 and concluding no later than December 31, 2012 in an amount not to exceed $2,545.00. | Recommended Favorably | Pass |
Action details
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11-2192
| 1 | | Agreement for Preliminary Services and Purchase Order - United Site Services - Cole Portable Installation Project | Agreement or Contract | Approval by the Board of Education of Agreement for Preliminary Services and Purchase Order between District and United Site Services, San Jose, CA, for the latter to provide single ADA compliant portable restroom for the portable classroom at the Cole Campus for six months; provide service to portable on a weekly basis in conjunction with the Cole Portable Installation Project for the period commencing June 10, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $1,017.16. | Recommended Favorably | Pass |
Action details
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Not available
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11-2193
| 1 | | Purchase Order - West Bay Builders, Inc. - Montclair Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and West Bay Builders, Inc., Novato, CA, for the latter to provide preliminary consulting services to facilitate and manage the construction and modernization of the project in conjunction with the Montclair Elementary School Modernization Project for the period commencing June 17, 2011 and concluding no later than June 17, 2012 in an amount not to exceed $49,000.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2194
| 1 | | Purchase Order - Yovino-Young, Inc. - LaEscuelita Education Center Complex Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Yovino-Young, Inc., Berkeley, CA, for the latter to provide appraisal reports at the current market value for properties located at 1745-14th Avenue and the LaEscuelita Education Center Project site, located at E.10th Street between 2nd Avenue and 4th Avenue, based on Appraisal Proposal from the latter, dated July 6, 2011, incorporated herein by reference as though fully set forth, in conjunction with the LaEscuelita Education Center Complex Project for the period commencing July 13, 2011 and concluding no later than August 1, 2011 in an amount not to exceed $12,500.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2198
| 1 | | Independent Contractor Agreement for Services - Ninyo & Moore - Calvin Simmons Improvements and Career Tech Lab Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor for Services Agreement between District and Ninyo & Moore, Oakland, CA, for the latter to provide environmental sampling activities for the new Career Tech Science Lab Building; provide composition for the soils in conjunction with the Calvin Simmons Improvements and Career Tech Lab Project for the period commencing August 24, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $39,400.00. | Recommended Favorably | Pass |
Action details
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Not available
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11-2205
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Jason Zalinski - Elmhurst Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Jason Zalinski, Oakland, CA, for the latter to provide additional Inspector of Record Services, Division of State Architect (DSA) inspections in conjunction with the Elmhurst Middle School Wellness Center Project in an additional amount not to exceed $4,500.00, increasing the Contract not to exceed amount from $15,300.00 to $19,800.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
Action details
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Not available
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11-2206
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Jason Zalinski - Skyline High School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Jason Zalinski, Oakland, CA, for the latter to provide additional funding due to provide additional Division of State Architect (DSA) inspections in conjunction with the Skyline High School Wellness Center Project in an additional amount not to exceed $4,500.00, increasing the Contract not to exceed amount from $15,300.00 to $19,800.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
Action details
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Not available
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11-2207
| 1 | | Amendment No. 1, Professional Services Facilities Contract - ZFA Structural Engineers - Division of Facilities Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and ZFA Structural Engineers, San Francisco, CA, for the latter to provide additional Inspector of Record Services, Division of State Architect (DSA) inspections in conjunction with the District's Seismic Safety Enhancement Program, prioritize and provide recommendations for which buildings generally should undergo seismic retrofit in a pragmatic and transparent approach, utilizing other Oakland based structural engineers and consultants where possible, in conjunction with the Division of Facilities Planning and Management, in an additional amount not to exceed $160,000.00, increasing the Contract not to exceed amount from $532,000.00 to $692,000.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
Action details
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Not available
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11-2433
| 1 | | Amendment No. 1 - Grant Contract - California Department of Education - Facilities Renovation and Repair - Early Childhood Education | Agreement or Contract | Adoption by Board of Education of Resolution No. 1112-0049 - Approving Amendment No. 1, Grant No. CRPM-9004 from California Department of Education providing for Facilities Renovation and Repair at the Early Childhood Education Centers for Lockwood CDC, Martin Luther King Jr, CDC, Sante Fe CDC, Webster CDC and Yuk Yau CDC, confirming encumbence of $250,000.00, for the period July 1, 2009 to June 30, 2012, pursuant to terms and conditions thereof, if any. | Recommended Favorably | Pass |
Action details
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11-1862
| 1 | | New General Obligation Bond Measure and/or Parcel Tax for Maintenance of for District Facilities - Facilities Planning and Management | Motion | Report from the Facilities Committee recommending that the Board of Education determine (vote) whether to place a 55% (Proposition 39) or a 66% General Obligation Bond Measure on the June 2012 or November 2012 ballot to support continued modernization and seismic upgrades of District facilities and/or a separate facilities maintenance parcel tax measure for District facilities and, if affirmative, direct staff, subject to further required approvals by Board, to take any and all necessary preparatory steps for such election(s). | Recommended Favorably | Pass |
Action details
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Video
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11-2357
| 1 | | Proposition 39 Facility Use Agreement-Leadership Public Schools-College Park Charter School - 2011-2012 School Year | Agreement or Contract | Approval by the Board of Education of a Proposition 39 Charter Facilities Use Agreement between District and Leadership Public Schools, a non-profit benefit corporation operating College Park Charter School, for the latter's use of dedicated space and shared space, within District's facility known as the Castlemont Community of Schools ("Castlemont") located at 8601 MacArthur Boulevard, Oakland, CA 94605, as more specifically described in Exhibit C of Agreement, commencing September 14, 2011 and ending July 31, 2012, for the 2011-2012 school year, at a pro rata shared cost not to exceed $174,247.00. | Recommended Favorably | Pass |
Action details
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Video
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11-2358
| 1 | | Proposition 39 Facility Use Agreement - Community School for Creative Education - 2011-2012 School Year | Agreement or Contract | Approval by the Board of Education of a Proposition 39 Charter Facilities Use Agreement between District and Community School for Creative Education, a non-profit benefit corporation operating Community School for Creative Education, for the latter's use of dedicated space and shared space, within District's facility known as the Howard Elementary School Campus, located at 8755 Fontaine Street, Oakland, CA 94605, as more specifically described in Exhibit C of Agreement, commencing September 14, 2011 and ending July 31, 2012, for the 2011-2012 school year, at a pro rata shared cost not to exceed $70,313.00. | Recommended Favorably | Pass |
Action details
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Video
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11-2359
| 1 | | Proposition 39 Facility Use Agreement - Bay Area Technology School - 2011-2012 School Year | Agreement or Contract | Approval by the Board of Education of a Proposition 39 Charter Facilities Use Agreement between District and Bay Area Technology School, a non-profit benefit corporation operating Bay Area Technology School, for the latter's use of dedicated space and shared space, within District's facility known as the King Estates School Campus, located at 8251 Fountaine Street, Oakland, CA, as more specifically described in Exhibit C of Agreement, commencing July 1, 2012 and ending June 30, 2013, for the 2012-2013 school year, at a pro rata shared cost not to exceed $??????? | Recommended Favorably | Pass |
Action details
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Video
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11-2443
| 1 | | Measure "B" Independent Citizens' School Facilities Bond Oversight Committee - Appointment of Individuals to Fill Unexpired Terms | Resolution | Approval by Board of Education of Resolution No. 1112-0044 - Measure "B" Independent Citizens' School Facilities Bond Oversight Committee - Appointment of Individuals to Fill Existing Vacancies.
| Recommended Favorably | Pass |
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Video
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