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Meeting date/time:
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2/18/2009
5:00 PM
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Minutes status:
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Final
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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09-0571
| 1 | | Minutes - Facilities Committee - February 3, 2009 | Minutes, Committee | Approval by Facilities Committee of its Meeting Minutes of February 3, 2009 . | Adopted | Pass |
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Not available
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09-0516
| 1 | | Professional Services Agreement - Anthony Ogbeide Associates - Tilden Elementary School Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Anthony Ogbeide Associates, Castro Valley, CA, for the latter to to provide Division of State Architect (DSA) inspections in conjunction with the Tilden Elementary School Project for the period commencing January 26, 2009 and concluding upon completion of the project, or permanent abandonment of the Project by the District, or February 18, 2009, whichever occurs first in an amount not-to-exceed $4,080.00. | Recommended Favorably | Pass |
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Not available
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09-0518
| 1 | | Professional Services Agreement - Arthur Young Debris Removal - District-wide Vegetation Management and Fire Suppression Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Arthur Young Debris Removal, Oakland, CA, for the latter to to remove all vegetation on hillsides, trails and slopes, fence lines, fields, schoolyards and playground areas and various other items district wide as described herein in conjunction with the District-wide Vegetation Management and Fire Suppression Project for the period commencing July 1, 2008 and concluding no later than June 30, 2009 in an amount not-to-exceed $150,000.00. | Recommended Favorably | Pass |
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Not available
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09-0519
| 1 | | Professional Services Agreement - Graham Tree Service - District-wide Tree Management Service Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Graham Tree Service, San Leandro, CA, for the latter to trim heavy over grown trees and or remove dead fallen trees from various school sites in conjunction with the District-wide Tree Management Service Project for the period commencing July 1, 2008 and concluding no later than June 30, 2009 in an amount not-to-exceed $72,000.00. | Recommended Favorably | Pass |
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Not available
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09-0520
| 1 | | Professional Services Agreement - Chain Link Fence, Inc. - District-wide Fence Repair Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Chain Link Fence, Inc., Livermore, CA, for the latter to provide installation of new and repair of existing fencing throughout the District as needed in conjunction with the District-wide Fence Repair Project for the period commencing January 1, 2009 and concluding no later than December 31, 2009 in an amount not-to-exceed $250,000.00. | Recommended Favorably | Pass |
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09-0521
| 1 | | Professional Services Agreement - Chain Link Fence, Inc. - Stonehurst Elementary School Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Chain Link Fence, Inc., Livermore, CA, for the latter to to provide removal and relocation of 61 lft of 8' iron fencing, install 122 lft of 8' iron fence to match existing and various other items described herein in conjunction with the Stonehurst Elementary School Project for the period commencing January 1, 2009 and terminating July 1, 2009 in an amount not-to-exceed $16,900.00. | Recommended Favorably | Pass |
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Not available
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09-0522
| 1 | | Professional Services Agreement - Jason Zalinski - Cox Elementary School Modernization Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Jason Zalinski, Newman, CA, for the latter to to provide Division of State Architect (DSA) inspections in conjunction with the Cox Elementary School Modernization Project for the period commencing November 7, 2008 and shall concluding upon completion of the project, or permanent abandonment of the Project by the District, December 31, 2009, whichever occurs first in an amount not-to-exceed $27,000.00. | Recommended Favorably | Pass |
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Not available
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09-0523
| 1 | | Professional Services Agreement - Jason Zalinski - Cox New Classroom Building Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Jason Zalinski, Newman, CA, for the latter to to provide Division of State Architect (DSA) inspections in conjunction with the Cox New Classroom Building Project for the period commencing November 7, 2008 and concluding upon completion of the project, or permanent abandonment of the Project by the District, or December 31, 2010, whichever occurs first in an amount not-to-exceed $262,800.00. | Recommended Favorably | Pass |
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Not available
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09-0524
| 1 | | Professional Services Agreement - Jensen Van Lienden Associates, Inc. - Oakland High School Modernization Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Jensen Van Lienden Associates, Inc., Berkeley, CA, for the latter to provide a study of soil conditions in the area of proposed new building G, to include Plan Review and Construction Observation of supporting structures, pursuant to proposal dated October 23, 2008, in conjunction with the Oakland High School Modernization Project for the period commencing January 19, 2009 and concluding no later than April 30, 2009 in an amount not-to-exceed $8,500.00. | Recommended Favorably | Pass |
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Not available
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09-0525
| 1 | | Professional Services Agreement - JTS Tree Service - District-wide Tree Trimming Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and JTS Tree Service, Hayward, CA, for the latter to safely trim all trees which are in danger to the public and or buildings at various school sites in conjunction with the District-wide Tree Trimming Project for the period commencing September 1, 2008 and concluding no later than June 30, 2009 in an amount not-to-exceed $72,000.00. | Recommended Favorably | Pass |
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Not available
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09-0526
| 1 | | Professional Services Agreement - KCP - Downtown Educational Complex Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and KCP, Oakland, CA, for the latter to provide boundary, topography and utility report for the Downtown site, approximately 5.65 acres located on E.10th Street, between 2nd Avenue and 4th Avenue, which is proposed for the Educational Complex and various other items described herein in conjunction with the Downtown Educational Complex Project for the period commencing January 13, 2009 and concluding no later than June 13, 2009 in an amount not-to-exceed $34,600.00. | Recommended Favorably | Pass |
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Not available
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09-0527
| 1 | | Professional Services Agreement - National Elevator - District-wide Elevator Repair Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and National Elevator, Pleasanton, CA, for the latter to provide repair services for the number of elevator deficiencies as published by the Districts elevator consultant and various other items described herein in conjunction with the District-wide Elevator Repair Project for the period commencing December 19, 2008 and concluding no later than December 31, 2008 in an amount not-to-exceed $28,962.00. | Recommended Favorably | Pass |
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Not available
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09-0528
| 1 | | Professional Services Agreement - R&J Ornamental Iron Works - Chabot Elementary School Portable Replacement Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and R&J Ornamental Iron Works, Oakland, CA, for the latter to construct and install two custom made window guards with extended metal screens over the windows in the library doors in conjunction with the Chabot Elementary School Portable Replacement Project for the period commencing November 3, 2008 and terminating November 15, 2008 in an amount not-to-exceed $150.00. | Recommended Favorably | Pass |
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Not available
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09-0529
| 1 | | Professional Services Agreement - Schirmer Engineering - District-Wide Fire Alarm Consulting Services Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Schirmer Engineering, Concord, CA, for the latter to provide designing of Fire Alarm Systems, reviewing of fire alarm designs by other fire alarm consultants, advising the District as to fire alarm requirements in District schools and participation in the fire alarm test in conjunction with the District-Wide Fire Alarm Consulting Services Project for the period commencing January 2, 2009 and concluding no later than January 2, 2010 in an amount not-to-exceed $100,000.00. | Recommended Favorably | Pass |
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Not available
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09-0530
| 1 | | Professional Services Agreement - Simplex Grinnell - Castlemont Auditorium Renovations Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Simplex Grinnell, Livermore, CA, for the latter to provide supervision to the electrical contractor and/or low-voltage installer of the fire alarm system during the following critical path periods: conduit installation, wire pulling, wire continuity review/testing, termination/trimming of devices and var in conjunction with the Castlemont Auditorium Renovations Project for the period commencing December 1, 2008 and concluding no later than June 30, 2009 in an amount not-to-exceed $7,560.00. | Recommended Favorably | Pass |
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Not available
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09-0531
| 1 | | Professional Services Agreement - Skyline Engineering, Inc. - Cox New Classroom Building Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Skyline Engineering, Inc., Gilroy, CA, for the latter to to perform twelve (12) roof installation inspections; inspections will be performed during roof installation and a report sent to District after each inspection and various other items described herein in conjunction with the Cox New Classroom Building Project for the period commencing November 4, 2008 and concluding no later than December 31, 2009 in an amount not-to-exceed $6,000.00. | Recommended Favorably | Pass |
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Not available
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09-0532
| 1 | | Professional Services Agreement - Star Elevator - Calvin Simmons Middle School Modernization Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Star Elevator, San Carlos, CA, for the latter to to repair, replace, correct all items listed on the elevator deficiency list dated October 7, 2006, for the elevator located in Building F/G/H as defined in the consultants proposal attached to the extent that the language of the proposal is subordinate to and not inconsistent with the terms and conditions of the Agreement, in conjunction with the Calvin Simmons Middle School Modernization Project for the period commencing December 1, 2008 and concluding no later than June 30, 2009 in an amount not-to-exceed $50,952.00. | Recommended Favorably | Pass |
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Not available
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09-0533
| 1 | | Professional Services Agreement - Testing Engineers - Cox New Classroom Building Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Testing Engineers, San Leandro, CA, for the latter to to provide Division of State Architect (DSA) Special inspections, including testing of CIP Concrete, Masonry, Structural Steel, Engineering Services, AC Paving, Base Compaction, Site Concrete, and a Final Verified Report for DSA Closeout, in conjunction with the Cox New Classroom Building Project for the period commencing November 1, 2008 and concluding no later than December 31, 2010 in an amount not-to-exceed $60,332.00. | Recommended Favorably | Pass |
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Not available
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09-0534
| 1 | | Professional Services Agreement - Testing Engineers - Cox Elementary School Modernization Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and Testing Engineers, San Leandro, CA, for the latter to to provide Division of State Architect (DSA) Special inspections, including testing or inspection of Rebar, CIP Concrete, Structural Street, Wood Shear System, Engineering Services and a Final Verifleet Report as required by DSA, in conjunction with the Cox Elementary School Modernization Project for the period commencing November 4, 2008 and concluding no later than December 31, 2009 in an amount not-to-exceed $12,649.00. | Recommended Favorably | Pass |
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Not available
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09-0535
| 1 | | Professional Services Agreement - The Workshop MB - District-wide Auto Repair Project | Agreement or Contract | Approval by Board of Education of Professional Services Agreement between District and The Workshop MB, Oakland, CA, for the latter to provide brakes service, tune-ups for pickups, vans, and autos for the Building and Grounds fleet for the period commencing January 1, 2009 and concluding no later than December 31, 2009 in an amount not-to-exceed $50,000.00. | Recommended Favorably | Pass |
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Not available
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09-0540
| 1 | | Amendment No. 2 - ACC Environmental Consultants - Cox Elementary School Modernization Project | Agreement or Contract | Approval by Board of Education of Amendment No. 2 to Professional Services Agreement between District and ACC Environmental Consultants, Oakland, CA, for the latter to provide additional supervision of abatement contractor and air monitoring during removal of flooring and miscellaneous abatement in Building A, B and C as well as the demolition of Portables P-32, P-33, P-34 and P-35 and various other items described herein in conjunction with the Cox Elementary School Modernization Project in an additional amount not-to-exceed $14,040.00, increasing the Agreement from $18,830.00 to a not-to-exceed amount of $32,870.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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09-0541
| 1 | | Amendment No. 3 - ACC Environmental Consultants - Chabot Elementary School Portable Replacement Project | Agreement or Contract | Approval by Board of Education of Amendment No. 3 to Professional Services Agreement between District and ACC Environmental Consultants, Oakland, CA, for the latter to provide additional air monitoring and project manager services for the removal of asbestos containing materials, including air monitoring, visual inspection, on-site management or contractors activities and various other services described herein in conjunction with the Chabot Elementary School Portable Replacement Project in an additional amount not-to-exceed $14,840.00, increasing the Agreement from $25,418.00 to a not-to-exceed amount of $40,258.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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09-0542
| 1 | | Amendment No. 6 - Byrens Associates - Madison Middle School Modernization Project | Agreement or Contract | Approval by Board of Education of Amendment No. 6 to Professional Services Agreement between District and Byrens Associates, Oakland, CA, for the latter to provide additional services for changes to the contract that required additional architectural services due to an unforeseen condition, such as repairing wood rot discovered during window replacement, re-engineering framing in existing covered walkway entrance and for the mechanical engineering to conduct a submittal review and two site inspections for changes to the HVAC control system in conjunction with the Madison Middle School Modernization Project in an additional amount not-to-exceed $24,852.00, increasing the Agreement from $759,159.00 to a not-to-exceed amount of $784,012.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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09-0543
| 1 | | Amendment No. 1 - E-3 Systems - Downtown Relocation Project | Agreement or Contract | Approval by Board of Education of Amendment No. 1 to Professional Services Agreement between District and E-3 Systems, Union City, CA, for the latter to install additional voice and data cabling for thirteen (13) locations to existing Intermediate Distribution Frame (IDF) and adding approximately 250 feet of Panduit LD5 which latch duct, ceiling fitting couplers for thirty-six (36) new locations in conjunction with the Downtown Relocation Project in an additional amount not-to-exceed $7,910.72, increasing the Agreement from $18,596.46 to a not-to-exceed amount of $26,507.18. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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09-0544
| 1 | | Amendment No. 3 - Greenbank Associates - High Performance School (CHPS) Project | Agreement or Contract | Approval by Board of Education of Amendment No. 3 to Professional Services Agreement with Greenbank Associates, Piedmont, CA, for the latter to provide design support to incorporate maximum feasible high performance schools scope in current facilities projects, due to District request for continued and additional services per the attached proposal which is incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms in conjunction with the High Performance School (CHPS) Project in an additional amount not-to-exceed $89,000.00, increasing the Agreement from $159,000.00 to a not-to-exceed amount of $248,000.00, and extending the end date from December 31, 2007 to July 31, 2010. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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09-0545
| 1 | | Amendment No. 2 - Hardison, Komatsu, Ivelich and Tucker (HKIT) - Jefferson Elementary School Portable Replacement Project | Agreement or Contract | Approval by Board of Education of Amendment No. 2 to Professional Services Agreement between District and Hardison, Komatsu, Ivelich and Tucker (HKIT), Oakland, CA, for the latter to provide additional design for the relocation of four existing portables from upper playground area to the middle playground area in conjunction with the Jefferson Elementary School Portable Replacement Project in an additional amount not-to-exceed $75,100.00, increasing the Agreement from $1,776,000.00 to a not-to-exceed amount of $1,851,100.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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09-0546
| 1 | | Amendment No. 2 - Inspection Services, Inc. - Chabot Elementary School Portable Replacement Project | Agreement or Contract | Approval by Board of Education of Amendment No. 2 to Professional Services Agreement between District and Inspection Services, Inc., San Francisco, CA, for the latter to provide additional welding inspections as required by Division of State Architect (DSA) project inspector in conjunction with the Chabot Elementary School Portable Replacement Project in an additional amount not-to-exceed $4,069.00, increasing the Agreement from $72,431.00 to a not-to-exceed amount of $76,500.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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09-0547
| 1 | | Amendment No. 2 - Simplex Grinnell - Oakland High School Modernization-Williams Settlement Project | Agreement or Contract | Approval by Board of Education of Amendment No. 2 to Professional Services Agreement between District and Simplex Grinnell, Livermore, CA, for the latter to provide additional time for supervision of fire alarm installation, pre-testing, final fire alarm testing and re-programming, as required in conjunction with the Oakland High School Modernization-Williams Settlement Project in an additional amount not-to-exceed $17,940.00, increasing the Agreement from $29,090.00 to a not-to-exceed amount of $47,030.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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09-0549
| 1 | | Project Budget Increase - Life Academy Site Assessment Project | Resolution | Approval by Board of Education of Resolution No. 0809-0102 on behalf of the District authorizing and approving the Project Budget Increase for the Life Academy Site Assessment Project in the amount of $25,000.00, increasing the current amount from $182,500.00 to $207,500.00. | Recommended Favorably | Pass |
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09-0550
| 1 | | New Project Budget, Key Code, Project Number - Lowell Walkway Replacement Project | Resolution | Approval by Board of Education of Resolution No. 0809-0101 on behalf of the District authorizing and approving the New Project Budget, Key Code and Project Number for Lowell Walkway Replacement Project in the amount of $441,000.00. | Recommended Favorably | Pass |
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09-0551
| 1 | | New Project Budget, Key Code, Project Number - Lincoln Building A Roof Replacement Project | Resolution | Approval by Board of Education of Resolution No. 0809-0100 on behalf of the District authorizing and approving the New Project Budget, Key Code and Project Number for Lincoln Building A Replacement Project in the amount of $171,600.00. | Recommended Favorably | Pass |
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09-0552
| 1 | | New Project Budget, Key Code, Project Number - Carl Munck Paving Refurbishment Project | Resolution | Approval by Board of Education of Resolution No. 0809-0099 on behalf of the District authorizing and approving the New Project Budget, Key Code and Project Number for Carl Munck Paving Refurbishment Project in the amount of $35,000.00. | Recommended Favorably | Pass |
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09-0554
| 1 | | New Project Budget, Key Code and Project Number - Claremont Gym Roof Replacement Project | Resolution | Approval by Board of Education of Resolution No. 0809-0098 on behalf of the District authorizing and approving the New Project Budget, Key Code and Project Number for Claremont Gym Roof Replacement Project in the amount of $105,050.00. | Recommended Favorably | Pass |
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09-0555
| 1 | | New Project Budget, Key Code and Project Number - Lowell Shop Building Roof Replacement Project
| Resolution | Approval by Board of Education of Resolution No. 0809-0092 on behalf of the District authorizing and approving the New Project Budget, Key Code and Project Number for Lowell Shop Building Roof Replacement Project in the amount of $86,900.00. | Recommended Favorably | Pass |
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09-0556
| 1 | | New Project Budget, Key Code, Project Number - Glenview Lower Yard Paving Replacement Project | Resolution | Approval by Board of Education of Resolution No. 0809-0093 on behalf of the District authorizing and approving the New Project Budget, Key Code and Project Number for Glenview Lower Yard Paving Replacement Project in the amount of $615,835.00. | Recommended Favorably | Pass |
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09-0557
| 1 | | Change Order No. 1 - Western Roofing Service - Elmhurst Middle School Roofing Project | Agreement or Contract | Approval by Board of Education of Change Order No. 1 to Construction Contract between District and Western Roofing Service, San Francisco, CA, for the latter to provide credit for unused allowance in conjunction with the Elmhurst Middle School Roofing Project in the amount of ($25,000.00), decreasing the Agreement from $468,900.00 to $443,900.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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09-0558
| 1 | | Change Order No. 1 - West Coast Contractors - Hoover Elementary School Modernization Project | Agreement or Contract | Approval by Board of Education of Change Order No. 1 to Construction Contract between Disrict and West Coast Contractors, Fairfield, CA, for the latter to relocate walls in Building D, remove gas range and dishwasher, install water valves at Bldg B and D and various other items described herein in conjunction with the Hoover Elementary School Modernization Project in the additional amount of $40,486.00, increasing the Agreement from $3,478,000.00 to $3,518,486.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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09-0559
| 1 | | Award of Bid and Construction Contract - Focon, Inc. - Stonehurst Elementary School Small School Conversion Project | Resolution | Approval by Board of Education of Resolution No. 0809-0085 - Award of Bid and Construction Contract to Focon, Inc., Oakland, CA, for the latter, as the lowest responsive, responsible bidder and rejecting all other bids, if any, to install support services (power low voltage, water) for two new portable classrooms at the back of the school and various other items described herein in conjunction with the Stonehurst Elementary School Small School Conversion Project for the period commencing December 8, 2008 and ending March 7, 2009 in the amount of $198,751.00. | Recommended Favorably | Pass |
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Not available
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09-0371
| 2 | | City of Oakland - District Joint Facilities Use Agreement | Agreement or Contract | Approval by the Board of Education of Joint Facilities Use Agreement Between the District and the City of Oakland. | Postponed to a Date Certain | |
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09-0572
| 1 | | Life Academy - Long-Term Facility Site Review/Analysis/Options/Recommendation | Motion | Adoption by Board of Education, upon recommendation of Facilities Committee, of a directive to the Superintendent of Schools requiring presentation of recommendation to the Board by June 24, 2009 (second extension of time from February 25, 2009) of permanent location for Life Academy within the Oakland High School Attendance Area; accompanied by staff report on the status of a) Structural Engineer's findings on the cost of making the 2111 International Boulevard Building compliant with the California Field Act; b) identification of feasible physical locations for Life Academy within the Oakland High School Attendance Area; and c) state of Life Academy in the aftermath of its current temporary and projected permanent locations. | Recommended Favorably | |
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09-0570
| 1 | | Restructuring of Instructional Program and Redesignation of Facilities Housing Tilden School | Resolution | Approval by the State Administrator and Board of Education of Joint Resolution No. 0809-0141 - Approving the restructuring of the Tilden School Instructional Program and the redesignation of physical facilities necessary to house such restructured instructional program effective July 1, 2010 and to include monthly meetings with Tilden staff and PTO for successful resolution. | Recommended Favorably | |
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09-0573
| 1 | | Comprehensive Report - All District Facilities Projects | Report | Report from the Assistant Superintendent of Schools, Buildings and Grounds, Facilities and Custodial Services on the status all Facilities Projects of the District including but not limited to the Measure B Master Plan including but not limited to projects completed, projects underway, and projects anticipated to be completed through exhaustion of the Bond; and on other state and/or federally funded facilities projects. | Postponed | |
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