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Meeting date/time:
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9/20/2011
4:30 PM
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Minutes status:
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Final
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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11-2544
| 1 | | Minutes - Facilities Committee - September 7, 2011 | Minutes, Committee | Approval by Facilities Committee of its Meeting Minutes of September 7, 2011. | Adopted | Pass |
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Video
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11-0958
| 1 | | Authorizing and Approving New Resource Codes for the Measure B Projects | Resolution | Approval by Board of Education of Resolution No. 1011-1087 - Authorizing and approving two additional Resource Codes for each Measure B project and expenditures. | Recommended Favorably | Pass |
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11-2451
| 1 | | Amendment No. 2, Professional Services Facilities Contract - Byrens Kim Design Works - Havenscourt Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 2, Professional Services Facilities Contract between District and Byrens Kim Design Works, Oakland, CA, for the latter to change all F25T lamps to F32T8 lamps, including recalculation of circuitry, load check and panel schedule revisions; added scope includes adding a ramp, walkway and new gate at the CCPA front parking lot leading to International Boulevard in conjunction with the Havenscourt Middle School Health Center Project in an additional amount not to exceed $3,000.00, increasing the Contract not to exceed amount from $124,700.00 to $127,700.00 and extending the contract period of February 3, 2010 through August 31, 2011 to June 1, 2012. Check your to June 1, 2012. All other terms and conditions of the Contract remain in full force and effect | Recommended Favorably | Pass |
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11-2452
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Consolidated Engineering Laboratories - LaEscuelita Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Consolidated Engineering Laboratories, Oakland, CA, for the latter to provide additional services including geotechnical inspection of grading, utility backfill and foundation excavations, preparation of paved areas and public improvements and engineering consultation; services also include additional material testing, inspection of batch plant and shop fabrication and work has to be performed during swing shift time in conjunction with the LaEscuelita Education Center Project in an additional amount not to exceed $77,780.00, increasing the Contract not to exceed amount from $186,129.00 to $263,909.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2453
| 1 | | Amendment No. 2, Professional Services Facilities Contract - Gary Doupnik Manufacturing - Montclair New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 2, Professional Services Facilities Contract between District and Gary Doupnik Manufacturing, Loomis, CA, for the latter to furnish and install 2 sets of (2) 10 foot switch-back ramps and landings in conjunction with the Montclair New Classroom Building Project in an additional amount not to exceed $8,710.00, increasing the Contract not to exceed amount from $151,672.00 to $160,382.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2454
| 1 | | Amendment No. 6, Professional Services Facilities Contract - HKIT Architects - Jefferson Portable Replacement Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 6, Professional Services Facilities Contract between District and HKIT Architects, Oakland, CA, for the latter to provide additional Civil Engineering documents to accommodate City of Oakland mandated C-3 drainage requirements in conjunction with the Jefferson Portable Replacement in an additional amount not to exceed $12,811.00, increasing the Contract not to exceed amount from $1,908,768.00 to $1,921,579.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2459
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Loving & Campos Architect (LCA) - Oakland High School Health Clinic Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Loving & Campos Architect (LCA), Walnut Creek, CA, for the latter to provide additional Construction Administration for the health clinic due to delays to construction activities and for design team to complete the work on site in conjunction with the Oakland High School Health Project in an additional amount not to exceed $11,376.00, increasing the Contract not to exceed amount from $227,500.00 to $238,876.00, and extending the contract period of July 9, 2007 through December 31, 2009 to December 31, 2011. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2460
| 1 | | Amendment No. 3, Professional Services Facilities Contract - Ninyo & Moore - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 3, Professional Services Facilities Contract between District and Ninyo & Moore, Oakland, CA, for the latter to prepare a Technical Memorandum for Additional Soil Gas Monitoring, perform soil gas activities, and prepare a brief Soil Gas Monitoring Report for Phase 2 portion of the Downtown project including the Harper Building, Auto Shop and the northern portion of the LaEscuelita area, in conjunction with the LaEscuelita Educational Complex, in an additional amount not to exceed $13,000.00, increasing the Contract not to exceed amount from $175,750.00 to $188,750.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2461
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Ninyo & Moore - Santa Fe Paving Replacement Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Ninyo & Moore, Oakland, CA, for the latter to provide additional level of effort required to complete the out of scope testing requested for evaluation of existing aggregate base and crushed asphalt material for potential use in pavement section to include: 1) additional laboratory costs - R Value Testing; 2) additional laboratory costs - Seive Analysis; and additional laboratory testing - Max Density/Optimum Moisture in conjunction with the Santa Fe Paving Replacement Project in an additional amount not to exceed $2,430.00, increasing the Contract not to exceed amount from $14,454.00 to $16,884.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2462
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Noodle, Inc. - Oakland High School Health Clinic Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Noodle, Inc., Oakland, CA, providing to the contractor funds for sales tax due on the original amount of the telephone system in conjunction with the Oakland High School Health Clinic Project in an additional amount not to exceed $2,402.40, increasing the Contract not to exceed amount from $29,192.00 to $31,594.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2463
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Noodle, Inc. - Skyline High School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Noodle, Inc., Oakland, CA, providing additional funding to the latter for labor escalation as required by the Department of Industrial Relations for prevailing wages and benefits as verified by certified payroll records in conjunction with the Skyline High School Wellness Center Project in an additional amount not to exceed $876.00, increasing the Contract not to exceed amount from $9,140.00 to $10,016.00. All other terms and conditions of the Contract remain in full force and effect | Recommended Favorably | Pass |
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11-2464
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Noodle, Inc. - Elmhurst Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Noodle, Inc., Oakland, CA, providing additional funding to the latter for labor escalation as required by the Department of Industrial Relations for prevailing wages and benefits as verified by certified payroll records in conjunction with the Elmhurst Middle School Wellness Center Project in an additional amount not to exceed $845.14, increasing the Contract not to exceed amount from $9,399.00 to $10,244.14. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2465
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Noodle, Inc. - Frick Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Noodle, Inc., Oakland, CA, providing additional funding to the latter for labor escalation as required by the Department of Industrial Relations for prevailing wages and benefits as verified by certified payroll records in conjunction with the Frick Middle School Wellness Center Project in an additional amount not to exceed $768.07, increasing the Contract not to exceed amount from $9,940.00 to $10,708.07. All other terms and conditions of the Contract remain in full force and effect | Recommended Favorably | Pass |
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11-2467
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Noodle, Inc. - Havenscourt Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Noodle, Inc., Oakland, CA, providing additional funding to the latter for labor escalation as required by the Department of Industrial Relations for prevailing wages and benefits as verified by certified payroll records in conjunction with the Havenscourt Middle School Health Center Project in an additional amount not to exceed $1,120.08, increasing the Contract not to exceed amount from $9,979.00 to $11,099.08. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2468
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Nor-Cal Moving Services - District-wide Moving Services Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Nor-Cal Moving Services, Oakland, CA, for the latter to provide additional moving services for the summer projects in conjunction with the District-wide Moving Services Project in an additional amount not to exceed $100,000.00, increasing the Contract not to exceed amount from $203,000.00 to $303,000.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2470
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Simplex Grinnell - Jefferson Portable Replacement Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Facilities Contract between District and Simplex Grinnell, Livermore, CA, for the latter to provide additional inspection and oversight of the fire alarm system during installation by the electrical subcontractor is required through completion of construction to assure a complete and functional system; includes written inspection reports in conjunction with the Jefferson Portable Replacement Project in an additional amount not to exceed $5,400.00, increasing the Contract not to exceed amount from $21,600.00 to $27,000.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2471
| 1 | | Independent Contractor Agreement for Services - Consolidated Engineering Laboratories (CEL) - Washington (Sankofa) Elementary School Landscaping Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services between District and Consolidated Engineering Laboratories (CEL), Oakland, CA, for the latter to provide material testing and construction inspection services for the Schoolyard Improvement Project in conjunction with the Washington (Sankofa) Elementary School Landscaping Project for the period commencing September 27, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $6,872.25. | Recommended Favorably | Pass |
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11-2472
| 1 | | Independent Contractor Agreement for Services - KEMA Services, Inc. - Washington (Sankofa) Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services between District and KEMA Services, Inc., Oakland, CA, for the latter to provide building commissioning services in conjunction with the Washington (Sankofa) Elementary School Modernization Project for the period commencing September 27, 2011 and concluding no later than December 31, 2012 in an amount not to exceed $17,500.00. | Recommended Favorably | Pass |
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11-2473
| 1 | | Independent Contractor Agreement for Services - Nancy Deming - District-wide Waste Reduction Initiatives Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services between District and Nancy Deming, Oakland, CA, for the latter to establish the OUSD Program Manager for Sustainability Initiatives position to ensure the successful implementation of Green Gloves Waste Reduction Program and the creation of sustainable partnerships in conjunction with the District-wide Waste Reduction Initiatives Project for the period commencing September 27, 2011 and concluding no later than July 31, 2012 in an amount not to exceed $53,720.00. | Recommended Favorably | Pass |
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11-2493
| 1 | | Change Order No. 5 - Alten Construction - Montera Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 5 to Construction Contract with Alten Construction, Richmond, CA, for the latter to work an expedited schedule to complete flooring installation in Building 300 out of originally scheduled sequence; contractor is directed to extend the furred wall along the East side of Restroom 225 to the height of the window sill at the window in conjunction with the Montera Middle School Modernization Project in the amount of $206,507.00, increasing the Agreement from $6,900,908.00 to $7,107,415.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2494
| 1 | | Change Order No. 3 - Alten Construction - Elmhurst Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 3 to Construction Contract with Alten Construction, Richmond, CA, for the latter to provide changes in window finishes; add bolt washers; raise pipe grid in conjunction with the Elmhurst Middle School Modernization Project in the amount of $8,776.00, increasing the Agreement from $6,631,570.00 to $6,640,346.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2495
| 1 | | Change Order No. 2 - Alten Construction - Montera Middle School Fire Alarm Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 2 to Construction Contract with Alten Construction, Richmond, CA, for the latter to add heat and smoke detectors; fire alarm changes; Building 500 restroom heat detectors in conjunction with the Montera Middle School Fire Alarm Replacement Project in the amount of $30,470.00, increasing the Agreement from $711,344.00 to $741,814.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2496
| 1 | | Change Order No. 4 - Alten Construction - Elmhurst Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 4 to Construction Contract with Alten Construction, Richmond, CA, for the latter to add LVL material, the length of the LVL's was not clearly indicated on the contract drawings and Alten is submitting 1/2 the cost incurred for the installation of LVL's in conjunction with the Elmhurst Middle School Modernization Project in the amount of $67,510.00, increasing the Agreement from $4,527,192.00 to $4,594,702.00, and extending the end date from April 28, 2011 to May 25, 2011. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2497
| 1 | | Change Order No. 3 - Alten Construction - Elmhurst Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 3 to Construction Contract with Alten Construction, Richmond, CA, for the latter to install additional wall furring; hot water for sink Room 101B in conjunction with the Elmhurst Middle School Modernization Project in the amount of $6,748.00, increasing the Agreement from $4,520,444.00 to $4,527,192.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2498
| 1 | | Change Order No. 4 - Alten Construction - Montera Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 4 to Construction Contract with Alten Construction, Richmond, CA, for the latter to re-route plumbing vents in Rooms 219 and 307; electrical repairs to Building 200 and 300; per response to RFI #242, contractor is directed to install raceway chase through 5 HVAC doghouses in Buildings 200 and 400 for intrusion phone/data cabling in conjunction with the Montera Middle School Modernization Project in the amount of $260,562.00, increasing the Agreement from $6,640,346.00 to $6,900,908.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2499
| 1 | | Change Order No. 1 - B-Side, Inc. - Roosevelt Fire Alarm Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with B-Side, Inc., Oakland, CA, for the latter to provide credit for the unused AED balance of $28,382.00 in conjunction with the Roosevelt Fire Alarm Replacement Project in the amount of ($35,077.00), decreasing the Agreement from $532,300.00 to $497,223.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2500
| 1 | | Change Order No. 10 - Cal Pacific Construction - Lincoln Elementary School Classroom Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 10 Construction Contract with Cal Pacific Construction, Pacifica, CA, for the latter to relocate 3" Gas Piping for PG& E per ASI #19; adjust utility boxes and drain inlets, upgrade VCT flooring in conjunction with the Lincoln Elementary School Classroom Replacement Project in the amount of $33,440.00, increasing the Agreement from $6,779,768.82 to $6,813,208.82. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2501
| 1 | | Change Order No. 1 - Turner Construction - Sobrante Park Classroom 1 Fire Repair Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Turner Construction, Oakland, CA, for the latter to install resilient sheet flooring to cover the existing concrete slab in Classroom 1; rewire an existing outlet in Room 48; install conduit and wiring to three-way light switch as documented in RFI #18; credit for unused allowance funds per the Contract Documents in conjunction with the Sobrante Park Classroom 1 Fire Repair Project in the amount of ($7,126,63), decreasing the Agreement from $197,472.00 to $190,345.37. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2502
| 1 | | Change Order No. 3 - West Bay Builders, Inc. - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 3 to Construction Contract with West Bay Builders, Inc., Novato, CA, for the latter to furnish and install new "Tectum" acoustical wall panels in the high areas of the Mall per RFI #409; Per RFI #782 response provide additional bracing for elevator hoist beam and columns to extend to the ceiling; miscellaneous additional plumbing costs for Phase 3 and 5 work in conjunction with the Oakland High School Modernization Project in the additional amount of $197,419.00, increasing the Agreement from $21,290,531.00 to $21,487,950.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2504
| 1 | | Agreement for Maintenance and Repair Services - Advanced Integrated Solutions - La Escuelita Education Center & Great Room Building Project | Agreement or Contract | Approval by the Board of Education of Agreement for Maintenance and Repair Services - Advanced Integrated Solutions - La Escuelita Education Center & Great Room Building Project between District and AIS, Brea, CA, for the latter to provide Internet filtering software with failover function between the Cole Hot Site and the New Data Center in the event the New Data Center shuts down, including equipment, license for one (1) year and one (1) year support in conjunction with the La Escuelita Education Center & Great Room Building Project for the period commencing September 27, 2011 and concluding no later than December 31, 2012 in an amount not to exceed $120,310.00. | Recommended Favorably | Pass |
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11-2518
| 1 | | Change Order No. 1 - River View Construction, Inc. - Claremont Middle School Landscaping Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with River View Construction, Inc., Sacramento, CA, for the latter to provide construction services for repair of rain damage to 10 Classrooms and Circulation Corridors in conjunction with the Claremont Middle School Landscaping Project in the amount of $177,500.00, increasing the Agreement from $704,000.00 to $881,500.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-2531
| 1 | | Amendment No. 3, Professional Services Facilities Contract - CDW Government - LaEscuelita Educational Complex & Great Room Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 3, Professional Services Facilities Contract between District and CDW Government, Chicago, IL, CA, for the latter to provide additional hardware and software for both the New Data Center and the Cole Back-up site including disaster recovery software, fail over software and hardware between Cole and the New Data Center, network authorization hardware, Cisco Call Manager to support VOIP (Voice Over Internet Protocol) and additional Vmware licenses for blade servers in conjunction with the LaEscuelita Educational Complex & Great Room Project, in an additional amount not to exceed $366,174.59, increasing the Contract not to exceed amount from $877,864.44 to $1,243,939.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-2571
| 1 | | Futility of Bidding Changes To Claremont Middle School Summer Modernization Projects | Resolution | Adoption by Board of Education of Resolution No. 1112-0063 - Attesting to the Futility of Bidding Changes to Claremont Middle School Summer Modernization Projects. | Recommended Favorably | Pass |
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11-2514
| 1 | | Presentation: Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections | Report | Presentation to the Board of Education of the Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections as of September 7, 2011. | Discussed and Closed | |
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Video
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