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Meeting date/time:
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10/5/2010
4:30 PM
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Minutes status:
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Final
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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10-2477
| 1 | | Minutes - Facilities Committee - September 14, 2010 | Minutes, Committee | Approval by Facilities Committee of Its Minutes of September 14, 2010. | Adopted | Pass |
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Video
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10-2418
| 1 | | Professional Services Facilities Contract - AEKO Solutions Integrators - Downtown Educational Complex Relocation/Cole Hot Site Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and AEKO Solutions Integrators, Oakland, CA, for the latter to provide Data Center Migration to Cole Hot Site including identified and projected technology upgrades, with vendor's attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Downtown Educational Complex Relocation/Cole Hot Site Project for the period commencing October 14, 2010 and concluding no later than December 31, 2010, in an amount not to exceed $56,629.50. | Recommended Favorably | Pass |
Action details
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Not available
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10-2420
| 1 | | Professional Services Facilities Contract- Simplex Grinnell - Oakland Technical High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Simplex Grinnell, Livermore, CA, for the latter to provide troubleshooting for all existing termination for IDNET and RUI circuits to repair shields that were taped back by original contractor and test 10% of system after work is complete in conjunction with the Oakland Technical High School Modernization Project for the period commencing October 14, 2010 and concluding no later than December 31, 2010 in an amount not to exceed $50,465.00. | Recommended Favorably | Pass |
Action details
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Not available
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10-2422
| 1 | | Professional Services Facilities Contract - ACC Environmental - Montera Middle School Modernization Project | Agreement or Contract | Ratification by the Board of Education of Professional Services Facilities Contract between District and ACC Environmental, Oakland, CA, for contractor to clean-up, transport and properly dispose of various hazardous and non-hazardous waste from the storage room in Building 300, in conjunction with the Montera Middle School Modernization Project for the period commencing October 14, 2010 and concluding no later than December 31, 2010 in an amount not to exceed $7,990.00 | Recommended Favorably | Pass |
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Not available
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10-2423
| 1 | | Professional Services Facilities Contract - Hamilton + Aitkin - Lowell Walkway Roof Replacement Project | Agreement or Contract | Ratification by the Board of Education of Professional Services Facilities Contract between District and Hamilton + Aitkin, San Francisco, CA, for the latter to design work for the replacement of an existing two covered walkways and related improvements; flashing, gutters downspouts and batch basin, installation of new lighting at soffits, painting of the walkway structure and disability access, as described in the Scope of Work, in conjunction with the Lowell Walkway Roof Replacement Project for the period commencing October 14, 2010 and concluding no later than October 31, 2010 in an amount not to exceed $3,318.32. | Recommended Favorably | Pass |
Action details
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Not available
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10-2426
| 1 | | Professional Services Facilities Contract - Consolidated Engineering Laboratories - Montera Middle School Modernization Project | Agreement or Contract | Ratification by the Board of Education of Professional Services Facilities Contract between District and Consolidated Engineering Laboratories, Oakland, CA, for the latter to develop soil curve and soil compaction and concrete testing; inspect welding and torque test expansion anchors, with vendor's attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Montera Middle School Modernization Project for the period commencing September 23, 2010 and concluding no later than September 30, 2011 in an amount not to exceed $21,093.37. | Recommended Favorably | Pass |
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Not available
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10-2427
| 1 | | Project Budget Increase - Roosevelt Elementary School Fire Alarm Replacement Project - $70,000.00 | Resolution | Approval by the Board of Education of Resolution No. 101-0035- Authorizing and Approving the Project Budget Increase for Roosevelt Elementary School Fire Alarm Replacement Project in the amount of $70,000.00, increasing the current amount from $531,000.00 to $601,000.00. | Recommended Favorably | Pass |
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Not available
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10-2428
| 1 | | Award of Bid and Construction Contract - B-Side - Roosevelt Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 1011-0030 - Award of Bid and Construction Contract between District and B-Side, Oakland, CA, for the latter as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide demolition of the existing fire alarm devices and cabling, and the installation of a new Simplex Fire Alarm System including conduits, cables, devices and various other items described herein, in conjunction with the Roosevelt Middle School Fire Alarm Replacement Project, for the period commencing October 14, 2010, and ending March 13, 2011, in the amount of $532,300.00. | Recommended Favorably | Pass |
Action details
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Not available
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10-2429
| 1 | | Purchase Order - Access Hardware Supply - Downtown Educational Complex/Cole Hot Site Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Access Hardware Supply, San Leandro, CA, for the latter to provide new locks cores for Tilden for the relocation of the Harper staff in conjunction with the Downtown Educational Complex/Cole Hot Site Project for the period commencing August 20, 2010 and concluding no later than September 20, 2010 in an amount not to exceed $5,029.96. | Recommended Favorably | Pass |
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Not available
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10-2430
| 1 | | Purchase Order - Alameda Electrical Distributors, Inc. - Downtown Educational Complex/Cole Hot Site Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Alameda Electrical Distributors, Inc., Alameda, CA, for the latter to provide additional exterior lighting at Tilden campus at the front entrance and the walkway from the Main Building to the Library in conjunction with the Downtown Educational Complex/Cole Hot Site Project for the period commencing August 20, 2010 and concluding no later than September 30, 2010 in an amount not to exceed $2,601.18. | Recommended Favorably | Pass |
Action details
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Not available
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10-2431
| 1 | | Purchase Order - Alfredo's Concrete - Various Play Structure Repairs Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Alfredo's Concrete, Union City, CA, for the latter to clean playground area and off haul approximately 22 tons of playground matting from Brookfield Elementary School in conjunction with the Various Play Structure Repairs Project for the period commencing August 28, 2010 and concluding no later than August 30, 2010 in an amount not to exceed $8,950.00. | Recommended Favorably | Pass |
Action details
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Not available
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10-2432
| 1 | | Purchase Order - American Leak Detection - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and American Leak Detection, Berkeley, CA, for the latter to provide Emergency Gas Leak Detection in conjunction with the Oakland High School Modernization Project for the period commencing August 27, 2010 and concluding no later than December 31, 2010 in an amount not to exceed $6,000.00. | Recommended Favorably | Pass |
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Not available
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10-2433
| 1 | | Purchase Order - Port of Oakland/AMPCO - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Port of Oakland/AMPCO, Oakland, CA, for the latter to provide fifty (50) parking spaces for District staff at the Port of Oakland in conjunction with the Downtown Educational Complex Project for the period commencing June 15, 2010 and concluding June 15, 2011 in an amount not to exceed $12,000.00. | Recommended Favorably | Pass |
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Not available
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10-2435
| 1 | | Purchase Order - Clean Drapes on Site - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Clean Drapes on Site, Albany, CA, for the latter to deep clean three hundred ninety (390) seats in conjunction with the Oakland High School Modernization Project for the period commencing August 18, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $1,950.00. | Recommended Favorably | Pass |
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Not available
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10-2438
| 1 | | Purchase Order - Comfort by Design - Whittier Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Comfort by Design, Pinole, CA, for the latter to install polyethylene supply air mains to room controls on all three floors of the Main Building at Whittier in conjunction with the Whittier Elementary School Modernization Project for the period commencing September 7, 2010 and concluding no later than December 31, 2010 in an amount not to exceed $24,000.00. | Recommended Favorably | Pass |
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Not available
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10-2439
| 1 | | Purchase Order - Digital Design Communications - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Digital Design Communications, Oakland, CA, for the latter to provide installation of data racks and power to new equipment racks in the Data Center located in the Harper Building. Scope also includes installation of data racks in conjunction with the Downtown Educational Complex Project for the period commencing September 1, 2010 and concluding no later than November 1, 2010 in an amount not to exceed $13,980.00. | Recommended Favorably | Pass |
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Not available
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10-2440
| 1 | | Purchase Order - First Alarm - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and First Alarm, San Jose, CA, for the latter to swap existing 50 degree camera for 65 degree camera in conjunction with the Downtown Educational Complex Project for the period commencing September 1, 2010 and concluding no later than November 30, 2010, in an additional amount of $700.00, increasing contract not to exceed amount from $15,460.00 to $16,160.00. | Recommended Favorably | Pass |
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Not available
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10-2441
| 1 | | Purchase Order - First Alarm - Madison Health Center Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and First Alarm, Aptos, CA, for the latter to provide assistance to the intrusion alarm installer including conduit and wire explanation, location planning, connection to existing data loop explanation, programming point index explanation, and equipment termination training in conjunction with the Madison Health Center Project for the period commencing August 20, 2010 and concluding no later than June 30, 2011 in an amount not to exceed $2,325.00. | Recommended Favorably | Pass |
Action details
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Not available
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10-2442
| 1 | | Purchase Order - First Alarm - Havenscourt New Cafeteria and Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and First Alarm, Aptos, CA, for the latter to provide supervision during installation of the intrusion alarm in conjunction with the Havenscourt New Cafeteria & Classroom Building Project for the period commencing August 20, 2010 and concluding no later than December 31, 2010 in an amount not to exceed $3,100.00. | Recommended Favorably | Pass |
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Not available
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10-2443
| 1 | | Amendment No. 8 - Professional Services Agreement - Gelfand/RNP - Cox New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 8, Professional Services Facilities Contract between District and Gelfand/RNP, San Francisco, CA, for the latter to provide redesign of the Canopy System to account for the existing footing and utilities that conflict with the Canopy Footing locations, (avoiding conflicts and unforeseen conditions) in conjunction with the Cox New Classroom Building Project for the period commencing December 31, 2009 and concluding no later than December 31, 2011, in an additional amount not to exceed $10,000.00, increasing the Contract not to exceed amount from $1,326,409.00 to $1,336,409.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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Video
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10-2444
| 1 | | Professional Services Facilities Contract - Heavenly Greens - Chabot Portable Replacement Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Heavenly Greens, San Jose, CA, for the latter to install approximately 1,531 square feet to Tri-Color Duraspine Field Turf with coated sand infill, with the vendor's attached proposal Incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Chabot Portable Replacement Project for the period commencing September 2, 2010 and concluding no later than March 3, 2011 in an amount not to exceed $19,300.00. | Recommended Favorably | Pass |
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Not available
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10-2445
| 1 | | Amendment No. 4 - Professional Services Facilities Contract- HY Architects - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 4, Professional Services Facilities Contract between District and HY Architects, Oakland, CA, for the latter to provide additional Architectural/Engineering Services for Parking Lot Lighting Design and Trees at Play Yard and various other items described herein in conjunction with the Prescott Elementary School Modernization Project for the period commencing May 25, 2010 and concluding no later than December 31, 2011, in an additional amount not to exceed $4,200.00, increasing the Contract not to exceed amount from $368,160.00 to $372,360.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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Video
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10-2446
| 1 | | Purchase Order - IHT - Cox New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and IHT, San Francisco, CA, for the latter to provide labor and material to upgrade REACH Academy's Building's B & E to a Voice Over Internet Protocol (VOIP) phone system. Phones will be provided at thirty-three (33) locations and associated modifications to the IDF/MDF Rooms for the VOIP system to in conjunction with the Cox New Classroom Building Project for the period commencing September 8, 2010 and concluding no later than December 31, 2010 in an amount not to exceed $29,443.00. | Recommended Favorably | Pass |
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Not available
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10-2447
| 1 | | Purchase Order - Jones Campbell Company - Fremont Small School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Jones Campbell Company, Sacramento, CA, for the latter to provide, deliver and assemble cafeteria tables with stools in conjunction with the Fremont Small School Modernization Project for the period commencing September 1, 2010 and concluding no later than September 30, 2010 in an amount not to exceed $16,065.52. | Recommended Favorably | Pass |
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Not available
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10-2448
| 1 | | Purchase Order - Leo's Pro Audio - Urban Promise Multi Purpose Building | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Leo's Pro Audio, Oakland, CA, for the latter to provide installation of audition system at new multi-purpose building in conjunction with the Urban Promise Multi Purpose Building for the period commencing August 12, 3010 and concluding no later than December 1, 2010 in an amount not to exceed $34,268.66. | Recommended Favorably | Pass |
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Not available
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10-2449
| 1 | | Purchase Order - Michael K. Baughman - Webster Academy CDC Replacement Building Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Michael K. Baughman, Loomis, CA, for the latter to provide in-plant inspection services for two 36'X40' portable classrooms for the interim housing Child Development Center in conjunction with the Webster Academy CDC Replacement Building Project for the period commencing October 1, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $1,600.00. | Recommended Favorably | Pass |
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Not available
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10-2450
| 1 | | Amendment No. 3 - Professional Services Facilities Contract - Ninyo & Moore - Life Academy Renovation/Seismic Retrofit Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 3, Professional Services Facilities Contract between District and Ninyo & Moore, Oakland, CA, for the latter to conduct a Supplemental Site Investigation (SSI) to guide the removal of the contaminated soil at the site; Scope of Work includes project coordination, preparation of a SSI Technical Memo, public notifications, soil removal, site restoration, soil sampling and analysis in conjunction with the Life Academy Renovation/Seismic Retrofit Project for the period commencing September 13, 2011 and concluding no later than June 30, 2011 in an additional amount not to exceed $35,533.30, increasing the not to exceed amount from $58,735.30 to $94,268.30. All other terms and conditions of the Contract remain in full force and effect. | Postponed to a Date Certain | |
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Video
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10-2451
| 1 | | Purchase Order - Noodle, Inc. - Downtown Educational Complex/Cole Hot Site Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Noodle, Inc., Alamo, CA, for the latter to provide additional CAT 5e patch cords and 24 port Ethernet switch needed to complete installation at Cole Hot Site in conjunction with the Downtown Educational Complex/Cole Hot Site Project for the period commencing September 2, 2010 and concluding no later than September 30, 2010, in an additional amount of $595.00, increasing contract not to exceed amount from $19,439.00 to $20,034.00. | Recommended Favorably | Pass |
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Not available
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10-2452
| 1 | | Amendment No. 2 - Professional Services Facilities Contract- PMC - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 2, Professional Services Facilities Contract between District and PMC, Oakland, CA, for the latter to explore the option of installing some portables for temporary housing at the Annex Building next to the Administration building on 2nd Ave in conjunction with the Downtown Educational Complex Project for the period commencing August 31, 2010 and concluding no later than October 30, 2010, in an additional amount not to exceed $6,690.00, increasing contract not to exceed amount from $81,745.00 to $88,435.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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10-2453
| 1 | | Purchase Order - Polk Communications - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Polk Communications, Oakland, CA, for the latter to provide fifty (50) card keys to Tech Services at the Cole Campus in conjunction with the Downtown Educational Complex Project for the period commencing September 15, 2010 and concluding no later than October 31, 2010 in an additional amount not to exceed $250.00, increasing contract not to exceed amount from $11,490.70 to $11,740.70. | Recommended Favorably | Pass |
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Not available
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10-2455
| 1 | | Amendment No. 2 - Professional Services Facilities Contract - RMT Landscape - Chabot New Classroom & Multi-Purpose Building Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 2, Professional Services Facilities Contract between District and RMT Landscape, Oakland, CA, for the latter to provide monthly maintenance up to six months including weeding, mowing, fertilization, irrigation management and initial clean-up in conjunction with the Chabot New Classroom & Multi-Purpose Building Project for the period commencing September 9, 2009 and concluding no later than June 30, 2012 in an additional amount not to exceed $5,000.00, increasing contract not to exceed amount from $16,986.50 to $21,968.58. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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10-2456
| 1 | | Purchase Order - R.F. MacDonald Co. - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and R.F. MacDonald Co., Hayward, CA, for the latter to provide hold for temporary flue; install and dismantle flue when permanent flue is ready to be placed. Conduct start-up procedure and place unit in service in conjunction with the Oakland High School Modernization Project for the period commencing September 6, 2010 and concluding no later than September 13, 2010 in an amount not to exceed $6,857.00. | Recommended Favorably | Pass |
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Not available
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10-2457
| 1 | | Professional Services Facilities Contract - Skyline Engineering - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Skyline Engineering, Salinas, CA, for the latter to provide site inspections, as required, to complete new roof installations in conjunction with the Oakland High School Modernization Project for the period commencing October 14, 2010 and concluding no later than June 30, 2011 in an amount not to exceed $7,500.00. | Recommended Favorably | Pass |
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Not available
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10-2458
| 1 | | Purchase Order - Thompson and Thompson Fence - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Thompson and Thompson Fence, San Lorenzo, CA, for the latter to provide material and labor for removal of existing 7 feet or 4 feet high chain link fence. Install 2 new terminal posts and install one 4 ft. high and 36 inches wide chain link gate in conjunction with the Downtown Educational Complex Project for the period commencing August 5, 2010 and concluding no later than October 1, 2010 in an additional amount not to exceed $1,351.00, increasing contract not to exceed amount from $15,462.00 to $16,813.00. | Recommended Favorably | Pass |
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Not available
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10-2459
| 1 | | Purchase Order - Wilco Supply - Downtown Educational Complex /Cole Hot Site Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Wilco Supply, Oakland, CA, for the latter to provide new locks for Tilden campus in conjunction with the Downtown Educational Complex/Cole Hot Site Project for the period commencing August 20, 2010 and concluding no later than September 30, 2010 in an amount not to exceed $2,624.78. | Recommended Favorably | Pass |
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Not available
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10-2460
| 1 | | Change Order No. 1 - Redgwick Construction - Roosevelt Middle School Paving Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract between District and Redgwick Construction, Newark, CA, for the latter to pump subgrade, and provide other services as described herein in conjunction with the Roosevelt Middle School Paving Replacement Project in the additional amount of $36,702.00, increasing the Agreement from $264,800.00 to $301,502.00, and extending the contract date from June 14, 2010 to July 20, 2010 to August 7, 2010. | Recommended Favorably | Pass |
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10-2461
| 1 | | Change Order No. 2 - Riverview Construction - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 2 to Construction Contract between District and Riverview Construction, Sacramento, CA, for the latter to provide demolition of CDC Buildings in preparation for a future garden, and provide other services as described herein in conjunction with the Prescott Elementary School Modernization Project in the additional amount of $125,000.00, increasing the Agreement from $2,355,000.00 to $2,480,000.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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Not available
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10-2424
| 1 | | Presentation: Budget to Actual Expenditures, and Cash Projections | Report | Presentation to the Board of Education of the Facilities Planning and Management Budget to Actual Expenditures, and Cash Projections, as of October 5, 2010. | Discussed and Closed | |
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Video
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10-2538
| 1 | | Life Academy School Site Location and Related Issues | Resolution | Adoption by the Board of Educaiton Resolution No. 1011- 0112 - Regarding the Life Academy School Site Location and Related Issues. | | |
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Not available
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10-2539
| 1 | | Report - District Facility Design Approval Process | Discussion Item | A Report by the Assistant Superintendent of Facilities Planning and Management regarding architectural designs approval process for District facilities. | | |
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Not available
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10-2540
| 1 | | Report - School Energy Bonds | Report | A report by the Assistant Superintendent of Facilities Planning and Management regarding School Energy Bonds. | | |
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Not available
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10-2541
| 1 | | Report - Cox Elementary School Campus - Status of Renovation, Construction Costs | Report | A report from the Assistant Superintendent for Facilities Planning and Management regarding status of and the renovation, construction costs at the Cox Elementary School site. | | |
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