Meeting Name: Facilities Committee Agenda status: Final
Meeting date/time: 2/2/2010 5:00 PM Minutes status: Final  
Meeting location: Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
10-0166 1 Minutes - Facilities Committee Meeting - January 20, 2010Minutes, CommitteeApproval by the Facilities Committee of Its Meeting Minutes of January 20, 2010.AdoptedPass Action details Not available
10-0045 1 Amendment No. 2 - Professional Services Agreement - RPR Architects - Life Academy Roof Replacement Project Agreement or ContractApproval by the Board of Education of Amendment No. 2 to Professional Services Agreement between District and RPR Architects, Oakland, CA, for the latter to provide site visits and meeting with engineer prior to construction, review of bid documents and pre-bid and pre-construction meeting, due to a District requested change, whereas the project was re-bid three months later and corrections were made to the plans and specifications in conjunction with the Life Academy Roof Replacement Project in an additional amount not to exceed $2,775.00, increasing the Agreement from $29,085.00 to a not-to-exceed amount of $31,860.00, and extending the contract end date from December 31, 2009 to June 1, 2010. All other terms and conditions of the Agreement remain in full force and effect.Recommended FavorablyPass Action details Not available
10-0085 1 Professional Services Agreement - Byrens Associates - Skyline High School New School Clinic Project Agreement or ContractApproval by the Board of Education of Professional Services Agreement between District and Byrens Associates, Oakland, CA, for the latter to provide professional architectural and engineering services, including architectural design services, mechanical, plumbing, electrical, and fire alarm, for the renovation of an existing space approximately 1,000 to 2,000 square feet, described herein, in conjunction with the Skyline High School New School Clinic Project for the period commencing February 3, 2010 and concluding upon completion of the desired services described herein, but no later than December 31, 2011 in an amount not to exceed $64,400.00.Recommended FavorablyPass Action details Not available
10-0086 1 Professional Services Agreement - Byrens Associates - Elmhurst Middle School New School Clinic Project Agreement or ContractApproval by the Board of Education of Professional Services Agreement between District and Byrens Associates, Oakland, CA, for the latter to provide professional architectural and engineering services, including architectural design, mechanical, plumbing, electrical, and fire alarm services, for the renovation of an existing space approximately 1,000 to 2,000 square feet, described herein, in conjunction with the Elmhurst Middle School Clinic Project for the period commencing February 3, 2010 and concluding upon completion of the desired services described herein, but no later than August 31, 2011 in an amount not to exceed $64,400.00.Recommended FavorablyPass Action details Not available
10-0087 1 Professional Services Agreement - Byrens Associates - Havenscourt Middle School Health Center Project Agreement or ContractApproval by the Board of Education of Professional Services Agreement between District and Byrens Associates, Oakland, CA, for the latter to provide professional architectural and engineering services, including architectural, structural, mechanical, electrical, and fire alarm consultants, for the renovation of an existing space of approximately 2,500 square feet, described herein, in conjunction with the Havenscourt Middle School Health Center Project for the period commencing February 3, 2010 and concluding upon completion of the desired services described herein, but no later than August 31, 2011 in an amount not to exceed $117,400.00.Recommended FavorablyPass Action details Not available
10-0088 1 Professional Services Facilities Contract - Professional Service Industries, Inc. - Montclair New Classroom Building Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Professional Service Industries, Inc., Oakland, CA, for the latter to provide geotechnical review of existing reports of the site to determine what will be required to quote what is required for the geotechnical study for the proposed new two-story building, with the attached proposal incorporated into this contract by reference as though fully set forth to the extent that it is subordinate to and not inconsistent with the contract terms herein, in conjunction with the Montclair Elementary School New Classroom Building Project for the period commencing February 3, 2010 and concluding no later than November 24, 2010 in an amount not to exceed $2,500.00.Recommended FavorablyPass Action details Not available
10-0089 1 Professional Services Facilities Contract - Terra Realty Advisors - Downtown Education Complex Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Terra Realty Advisors, Fairfield, CA, for the latter to represent and provide advice to the District, in connection with real estate needs for the Downtown Project, located at E. 10th Street @ 2nd Avenue and to assist the District in the state regulatory approval process, including CEQA, CDE, DTSC and City of Oakland matters, with the attached proposal incorporated into this contract by reference as though fully set forth to the extent that it is subordinate to and not inconsistent with the contract terms herein, in conjunction with the Downtown Education Complex Project for the period commencing February 3, 2010 and concluding no later than December 30, 2010 in an amount not to exceed $20,000.00.Recommended FavorablyPass Action details Not available
10-0099 1 Project Budget, Key Code and Project Number - Webster CDC Replacement ProjectResolutionApproval by the Board of Education of Resolution 0910-0133 - Authorizing and approving the New Project Budget, Key Code and Project Number for Webster CDC Replacement Project in the amount of $2,707,500.00Recommended FavorablyPass Action details Not available
10-0110 1 Professional Services Facilities Contract - Comtel Systems Technology, Inc. - Urban Promise Multi-Purpose Building Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Comtel Systems Technology, Inc., Sunnyvale, CA, for the latter to provide a new Rauland Telecenter VI system to directly replace the existing system electronics, with the system tied into and directly working with the existing cable, clocks, phones and modified speakers; with new rack installed at the existing head-end location and tied into the existing cables; with five (5) new administrative Voice Over Internet Protocol (VOIP) telephones included; with twelve (12) interior speaker elements for Multi-purpose building and two (2) exterior speaker elements to accommodate the new devices, head-end connection and assist with testing of the new devices once connected and programmed, in conjunction with the Urban Promise Multi-Purpose Building Project for the period commencing February 3, 2010 and concluding no later than November 1, 2010 in an amount not to exceed $53,057.00.Recommended FavorablyPass Action details Not available
10-0111 1 Professional Services Facilities Contract - Professional Services Industries, Inc. - Arroyo Viejo CDC Building Replacement Project Agreement or ContractApproval by the Board of Education of Professional Services between District and Professional Services Industries, Inc., Oakland, CA, for the latter to provide Geotechnical Engineering Services to include advancing two (2) soil test borings, one drilled to 20 feet, the second to 50-feet below existing grade or auger refusal. Coordinate with USA a minimum of two working days prior to drilling. Provide a subcontract utility location service to verify no private underground utilities at boring locations. Backfill boring with cement grout after completion of drilling; remove and properly dispose of spoils placed in 55-gal drums and provide a letter documenting the disposal with a copy of the waste disposal manifest. Perform a Detailed Liquefaction Study. in conjunction with the Arroyo Viejo CDC Building Replacement Project for the period commencing February 3, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $11,300.00.Recommended FavorablyPass Action details Not available
10-0112 1 Professional Services Facilities Contract - Professional Services Industries, Inc. - Havenscourt New Classroom and Cafeteria Building Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Professional Services Industries, Inc., Oakland, CA, for the latter to provide geotechnical services as follows: drill two (2) test borings 20 feet below grade, drill one (1) test boring 50 feet below grade, test and analyze soils samples, remove excess soil, grout all borings, and submit a geotechnical report and geo-hazards study stamped by a professional engineer to document test results and analysis, in conjunction with the Havenscourt New Classroom and Cafeteria Building Project for the period commencing February 3, 2010 and concluding no later than December 1, 2010 in an amount not to exceed $8,980.00.Recommended FavorablyPass Action details Not available
10-0119 1 Professional Services - Schirmer Engineering - District-wide Fire Alarm Project Agreement or ContractApproval by the Board of Education of Professional Services between District and Schirmer Engineering, Concord, CA, for the latter to provide Designing of Fire Alarm Systems, review of fire alarm designs by other fire alarm consultants, advising the District as to fire alarm requirements in District schools and participating in fire alarm test, with the attached proposal incorporated into this contract by reference as though fully set forth to the extent that it is subordinate to and not inconsistent with the contract terms herein, in conjunction with the District-wide Fire Alarm Project for the period commencing February 3, 2010 and concluding no later than January 12, 2013 in an amount not to exceed $150,000.00.Recommended FavorablyPass Action details Not available
10-0123 1 Amendment No. 1, Professional Services Agreement - Thompson, Cobb, Bazilio and Associates with Grant and Smith LLP - Measure B Fiscal and Performance AuditAgreement or ContractApproval by the Board of Education of Amendment No. 1 to Professional Services Contract between District and Thompson, Cobb, Bazilio and Associates with Grant and Smith LLP, Torrance, CA, revising the audit period approved in the original contract from Fiscal Year 2007-2008 to Fiscal Year 2008-2009, due to error, in conjunction with the Fiscal and Performance Audit of Measure B Bond Fund Expenditures (Legislative File 09-3403, approved by Board, January 13, 2010). All other terms and conditions of the Agreement remain in full force and effect.Recommended FavorablyPass Action details Not available
10-0128 1 Professional Services Facilities Contract - SANDIS - Arroyo Viejo CDC Replacement Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and SANDIS, Oakland, CA, for the latter to provide Topographic Surveying Services to include locating subsurface structures and underground utilities, invert information of storm and sanitary sewers; contours to be shown at one (1) foot intervals or appropriate clearly define the slopes; spot elevations to be shown to an accuracy of 0.01' (one hundredth) of a foot; boundary Survey to include a field resolved boundary survey showing all found monuments and property corners; property lines to be annotated with bearings, distances and curve data; easements listed in the title report of subject property to be shown and labeled, with the attached proposal incorporated into this contract by reference as though fully set forth to the extent that it is subordinate to and not inconsistent with the contract terms herein, in conjunction with the Arroyo Viejo CDC Replacement Project for the period commencing February 3, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $10,350.00.Recommended FavorablyPass Action details Not available
10-0130 1 Professional Services Facilities Contract - SANDIS - Laurel CDC Building Replacement Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and SANDIS, Oakland, CA, for the latter to provide boundary and topographic survey of the Laurel Site for the area shown in the attached map; surveys to include the location of utility vaults, manholes, catch basins, and invert information of storm and sanitary sewer; underground utilities to be shown based on agency records, with mechanical detection of utilities specifically excluded, in conjunction with the Laurel CDC Building Replacement Project for the period commencing February 2, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $19,100.00.Recommended FavorablyPass Action details Not available
10-0133 1 Change Order No. 2 - Albay Construction Co. - Bret Harte Middle School Modernization Project Agreement or ContractApproval by the Board of Education of Change Order No. 2 to Construction Contract with Albay Construction Co., Martinez , CA, for the latter to add new flooring to Classrooms #218 and 220 - Not in original scope; RFI No. 039, Building B second floor, extensive preparation - seal with primer (Vitex) of existing gypcrete seal with primer (Vitex) and to patch and smooth and cover old adhesive on gypcrete with an Ardex type material and various other items described herein in conjunction with the Bret Harte Middle School Modernization Project in the additional amount of $92,131.00, increasing the Agreement from $4,249,071.00 to $4,341,202.00. All other terms and conditions of the Agreement remain in full force and effect. Recommended FavorablyPass Action details Not available
10-0134 1 Professional Services Facilities Contract - Sandis - Montclair Elementary School New Classroom Building Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and Sandis, Oakland, CA, for the latter to provide boundary and topographic survey for the Montclair Elementary School site to support the proposed improvements, with the attached proposal incorporated into this contract by reference as though fully set forth to the extent that it is subordinate to and not inconsistent with the contract terms herein, in conjunction with the Montclair Elementary School New Classroom Building Project for the period commencing February 2, 2010 and concluding no later than August 19, 2011 in an amount not to exceed $34,900.00.Recommended FavorablyPass Action details Not available
10-0135 1 Professional Services Facilities Contract - ACC Environmental - Arroyo Viejo CDC Replacement Project Agreement or ContractApproval by the Board of Education of Professional Services Facilities Contract between District and ACC Environmental, Oakland, CA, for the latter to provide project planning and estimating services during the preliminary design phase; provide project specifications for the demolition and removal of asbestos and lead containing materials from the areas described in the plans and specifications for the site; provide asbestos and lead removal project management and air monitoring services during the removal/demolition work, with the attached proposal incorporated into this contract by reference as though fully set forth to the extent that it is subordinate to and not inconsistent with the contract terms herein, in conjunction with the Arroyo Viejo CDC Replacement Project for the period commencing February 18, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $16,340.00.Recommended FavorablyPass Action details Not available
10-0136 1 Professional Services Agreement - Consolidated Engineering Laboratories - Jefferson Elementary School Portable Replacement Project Agreement or ContractApproval by the Board of Education of Professional Services Agreement between District and Consolidated Engineering Laboratories, San Ramon, CA, for the latter to provide geotechnical, material and construction inspection testing, with the attached proposal incorporated into this contract by reference as though fully set forth to the extent that it is subordinate to and not inconsistent with the contract terms herein, in conjunction with the Jefferson Elementary School Portable Replacement Project, for the period February 11, 2010 through August 19, 2012, in an amount not to exceed $112,606.36.Recommended FavorablyPass Action details Not available
10-0113 1 School Portfolio Management Recommendation - Tilden Relocation PlanResolutionAdoption by the Board of Education of Resolution No. 0910-0151 - School Portfolio Management Recommendations - Tilden Relocation Plan. _______________ Presented to the Teaching and Learning Committee for Academic Program Plan review. Presented to the Facilities Committee for Facilities (Plant) Plan review.Recommended FavorablyPass Action details Video Video
10-0175 1 Proposed Amendment No. 1 To The Joint Facilities Use Agreement Between City of Oakland - District - Year Round Schools Playground AccessDiscussion ItemDiscussion of the City of Oakland's proposed Amendment No.1 to the Joint Facilities Use Agreement Between City and District, for the District to allow reasonable year-round public access to school playgrounds after school hours and on weekends as specfied therein.Discussed  Action details Video Video
10-0178 1 Memorandum of Understanding - District and Spanish Speaking Unity Council - Cesar Chavez Education CenterAgreement or ContractApproval by Board of Education of Memorandum of Understanding ("MOU") between the District and the Spanish Speaking Unity Council, for the latter's scheduling and use of fields, gymnasium and other facilities, pursuant to terms and conditions specified the MOU, for the period January 1, 2010 through June 30, 2011 at the Cesar Chavez Education Center.Discussed  Action details Video Video
10-0181 1 Facilities Committee Proposed Master Plan Work PlanReportDiscussion by the Facilities Committee of a Proposed Facilities Master Plan Work Plan.Postponed to a Date Certain  Action details Video Video