Meeting Name: Facilities Committee Agenda status: Final
Meeting date/time: 3/2/2010 5:00 PM Minutes status: Final  
Meeting location: Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video: eComment: Not available  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
10-0392 1 Minutes - Facilities Committee Meeting - February 17, 2010Minutes, CommitteeApproval by the Facilities Committee of Its Meeting Minutes of February 17, 2010.AdoptedPass Action details Video Video
10-0156 1 District Grant - California Department of Education - Early Childhood Education Centers - Facilities Renovation and RepairResolutionAdoption by Board of Education of Resolution No. 0910-0164 - Accepting Grant No. CRPM-9004 from California Department of Education to provide for Facilities Renovation and Repair at the Early Childhood Education Centers for Lockwood CDC, Martin Luther King Jr, CDC, Sante Fe CDC, Webster CDC and Yuk Yau CDC, in the amount of $250,000.00, for the period July 1, 2009 to June 30, 2012, pursuant to terms and conditions thereof, if any.Recommended FavorablyPass Action details Not available
10-0238 1 Amendment No. 1 - Carolyn Provost - Division of Facilities, Planning and Management ProjectAgreement or ContractApproval by the Board of Education of Amendment No. 1 to Professional Services Agreement (Legislative File 09-2909, approved October 28, 2009) between District and Carolyn Provost, Richmond, CA, for the latter to provide additional assistance in coordination and monitoring of Civic Center applications; reviewing applications ensuring they are compliant according to the policy and procedures; collect fees, post and prepare reports as needed in conjunction with the Division of Facilities, Planning and Management in an additional amount not to exceed $4,000.00, increasing the Agreement from a not-to-exceed amount of $12,000.00 to $16,000.00, and extending the contract date of October 15, 2009 through December 31, 2009 to February 10, 2010. All other terms and conditions of the Agreement remain in full force and effect.Recommended FavorablyPass Action details Not available
10-0245 1 Amendment No. 1 - Professional Service Contract - Vista Environmental Consulting, LLC - Hazardous Waste RemovalAgreement or ContractRatification by the Board of Education of Amendment No. 1 to Professional Services Contract between District and Vista Environmental Consulting, LLC, for the latter to perform additional hazardous waste pickup, as described in the Scope of Work, from the Corporate Facilities Yard, 900 High Street, Oakland, CA, for an additional amount not to exceed $2,975.00, increasing the not to exceed amount of the contract from $25,734.00 to $28,709.00, for the period November 23, 2009 through June 30, 2010. All other terms and conditions of the Contract remain in full force and effect.Recommended FavorablyPass Action details Not available
10-0280 1 Educational Organization Contract-Dunsmuir House and Gardens, Inc - Skyline High School - Facilities RentalAgreement or ContractRatification by the Board of Education of an Educational Organization Contract between District and the Dunsmuir House and Gardens, Inc., Oakland, CA, for the latter to provide rental of facility - Pavilion Room, 100 banquet chairs, 10 round tables, 6-8 Ft. table, for the Skyline High School Winter Ball on January 23, 2010 from 5:00 P.M. to 12:00 A.M. at a cost not to exceed $3,500.00.Recommended FavorablyPass Action details Not available
10-0293 1 Change/Correction - Project Budget Code - Claremont Landscaping Project ResolutionApproval by the Board of Education of Resolution No. 0910-0134 - Changing/Correcting the Project Budget Code (i.e., Funding Source) from County School Facilities Fund to State School Building Fund for the $800,000.00 Claremont Landscaping Project (originally approved as Legislative File No. 09-3258, December 16, 2009), with all other terms and conditions of the original approval (i.e., Key Code, Project Number) remaining in full force and effect. Recommended FavorablyPass Action details Not available
10-0319 1 Professional Service Contract - ACC Environmental Consultants - Stonehurst Restroom Modernization Project Agreement or ContractApproval by the Board of Education of Professional Service Contract between District and ACC Environmental Consultants, Oakland, CA, for the latter to provide project planning, specifications, project management and air monitoring services for the removal of asbestos containing building materials, as described in the Scope of Work, incorporated herein as though fully set forth, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Stonehurst Restroom Modernization Project for the period commencing March 11, 2010 and concluding no later than February 28, 2011 in an amount not to exceed $12,840.00.Recommended FavorablyPass Action details Not available
10-0320 1 Professional Service Contract - Comtel Systems Technology, Inc. - Prescott Elementary School Modernization Project Agreement or ContractApproval by the Board of Education of Professional Service Contract between District and Comtel Systems Technology, Inc., Sunnyvale, CA, for the latter to provide a new Rauland Telecenter Vi system to directly replace the existing electronics, as described in the Scope of Work, incorporated herein as though fully set forth, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Prescott Elementary School Modernization Project for the period commencing March 15, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $51,753.00.Recommended FavorablyPass Action details Not available
10-0321 1 Professional Service Contract - KEMA Services, Inc. - Montclair New Classroom Building Project Agreement or ContractApproval by the Board of Education of Professional Service Contract between District and KEMA Services, Inc., Oakland, CA, for the latter to provide commissioning for the entire project including electrical, mechanical and plumbing, as described in the Scope of Work, incorporated herein as though fully set forth, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Montclair New Classroom Building Project for the period commencing March 11, 2010 and concluding no later than August 20, 2012 in an amount not to exceed $48,000.00.Recommended FavorablyPass Action details Not available
10-0324 1 Professional Service Contract - Sandis - Stonehurst CDC Building Replacement Project Agreement or ContractApproval by the Board of Education of Professional Service Contract between District and Sandis, Oakland, CA, for the latter to provide comprehensive surveying services for the Stonehurst CDC campus, as described in the Scope of Work, incorporated herein by reference, with services including preparation of topographic and boundary surveys, utility locating and mapping based upon available agency records, field location and mechanical detection, and preparation of a title report, in conjunction with the Stonehurst CDC Building Replacement Project for the period commencing March 11, 2010 and concluding no later than February 24, 2011 in an amount not to exceed $16,800.00.Recommended FavorablyPass Action details Not available
10-0325 1 Professional Service Contract - Simplex Grinnell - Jefferson Elementary School Modernization Project Agreement or ContractApproval by the Board of Education of Professional Service Contract between District and Simplex Grinnell, Pleasanton, CA, for the latter to provide supervision to the electrical contractor and/or low-voltage installer of the fire alarm system during the following critical path periods: conduit installation; wire pulling; wire continuity review/testing; and termination/trimming of devices in conjunction with the Jefferson Elementary School Modernization Project for the period commencing May 14, 2010 and concluding no later than May 12, 2012 in an amount not to exceed $21,600.00.Recommended FavorablyPass Action details Not available
10-0326 1 Amendment No. 5 - Professional Services Agreement - Gelfand/RNP - Cox Elementary School Modernization Project Agreement or ContractApproval by the Board of Education of Amendment No. 5 to Professional Services Agreement between District and Gelfand/RNP, San Francico, CA, for the latter to provide, but is not limited to, design services for adding a Tankless Water Heater, Electronically Controlled Actuator Valves, Demo of existing connection, domestic hot water calculations, and incorporating DMS System, due to a District requested change, in conjunction with the Cox Elementary School Modernization Project, in an additional amount not to exceed $1,606.00, increasing the Agreement from a not to exceed amount of $533,084.00 to $534,690.00. All other terms and conditions of the Agreement remain in full force and effect.Recommended FavorablyPass Action details Not available
10-0328 1 Amendment No. 1 - KDI Consultants, Inc. - Montclair Interim Housing Project Agreement or ContractApproval by the Board of Education of Amendment No. 1 to Professional Services Agreement between District and KDI Consultants, Inc., Oakland, CA, for the latter to provide additional Division of State Architect (DSA) Inspections in conjunction with the Montclair Interim Housing Project in an additional amount not to exceed $9,000.00, increasing the Agreement from a not to exceed amount of $27,000.00 to $36,000.00, and extending the end date from August 30, 2009 to October 30, 2010. All other terms and conditions of the Agreement remain in full force and effect.Recommended FavorablyPass Action details Not available
10-0329 1 Amendment No. 2 - Michael Willis & Associates - Calvin Simmons Health Center Project Agreement or ContractApproval by the Board of Education of Amendment No. 2 to Professional Services Agreement between District and Michael Willis & Associates, Oakland, CA, for the latter to provide water service fire-flow information from EBMUD and calculations requested by the Division of State Architect (DSA) Fire Life Safety plan review in conjunction with the Calvin Simmons Health Center Project in an additional amount not to exceed $1,800.00, increasing the not to exceed amount of the Agreement from $94,227.00 to $96,027.00. All other terms and conditions of the Agreement remain in full force and effect.Recommended FavorablyPass Action details Not available
09-2949 1 Board Policy - Business Services and Non-Instructional Operations - BP 3285 - Vegetation PolicyBoard PolicyApproval by the Board of Education of Board Policy - Business Services and Non-Instructional Operations - BP 3285 - Vegetation Policy.Recommended FavorablyPass Action details Video Video
10-0259 1 District Local Vendor Policy - Applicability - Academic Materials, Services, ProgramsReportDiscussion by the Teaching and Learning Committee of the Local Vendor Policy adopted by the Board of Education on December 17, 2008 and how best to effectively implement same in the purchase of academic materials/services/programs of the District. Postponed to a Date Certain  Action details Video Video
10-0178 2 Memorandum of Understanding - District and Spanish Speaking Unity Council - Cesar Chavez Education CenterAgreement or ContractApproval by Board of Education of Memorandum of Understanding ("MOU") between the District and the Spanish Speaking Unity Council, for the latter's scheduling and use of fields, gymnasium and other facilities, pursuant to terms and conditions specified the MOU, for the period January 1, 2010 through June 30, 2011 at the Cesar Chavez Education Center.Recommended Favorably as AmendedPass Action details Video Video
09-3145 2 District Facility and Real Property Asset Management StudyReportPresentation by the Facilities Department of an updated District Facility and Real Property Asset Management Study as of February 16, 2010.Postponed to a Date Certain  Action details Not available
10-0409 1 Report and Proposed Side Letter, District's Project Labor AgreementAgreement or ContractReport on the year to date progress of the Project Labor Agreement adopted by the Board of Education on May 29, 2002 and/or adoption by Board of Education of Side Letter Agreement Between District and Building and Construction Trades Council of Alameda County, AFL-CIO Including Unions and Councils Signatory hereto, to District's Project Labor Agreement, attached hereinto and incorporated herein as though fully set forth. Postponed to a Date Certain  Action details Video Video