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Meeting date/time:
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12/6/2011
4:30 PM
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Minutes status:
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Draft
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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11-3166
| 1 | | Minutes - Facilities Committee - November 8, 2011 | Minutes, Committee | Approval by Facilities Committee of its Meeting Minutes of November 8, 2011. | | |
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Video
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11-3006
| 1 | | Purchase Order - 911 Restoration - Claremont Middle School Landscaping Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and 911 Restoration, Richmond, CA, for the latter having provided emergency response to contain and remove water intrusion in conjunction with the Claremont Middle School Landscaping Project, for the period June 28, 2011 through August 27, 2011, in an amount not to exceed $41,725.89. | | |
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11-3007
| 1 | | Purchase Order - ABC School Equipment - Jefferson Portable Replacement Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and ABC School Equipment, Corona, CA, for the latter to provide (1) one 4 feet high X 6 feet wide white marker board for the Principal's Office in conjunction with the Jefferson Portable Replacement Project for the period commencing August 16, 2011 and concluding no later than August 16, 2011, in an amount not to exceed $355.00. | | |
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11-3008
| 1 | | Purchase Order - Alarcon Bohm - Claremont Middle School HVAC Replacement Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Alarcon Bohm, Oakland, CA, for the latter to provide hazardous material investigation and containment services related to dry out processes for walls and rooms damaged by water intrusion in conjunction with the Claremont Middle School HVAC Replacement Project for the period commencing June 28, 2011 and concluding no later than August 27, 2011, in an amount not to exceed $7,949.13. | | |
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11-3009
| 1 | | Purchase Order - Alcal Specialty Contracting, Inc. - Madison Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Alcal Specialty Contracting, Inc., Fremont, CA, for the latter to provide removal and replacement roofing as required to allow the installation of new gutters on a time and material basis in conjunction with the Madison Middle School Modernization Project for the period commencing September 15, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $1,925.00. | | |
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11-3010
| 1 | | Purchase Order - AON - La Escuelita Educational Complex and Great Room Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and AON, Concord, CA, for the latter to provide plan review for the proposed clean agent fire suppression system against project design criteria in conjunction with the La Escuelita Educational Complex and Great Room Project for the period commencing August 26, 2011 and concluding no later than October 26, 2011, in an amount not to exceed $3,500.00. | | |
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11-3011
| 1 | | Purchase Order - BT Mancini - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and BT Mancini, Milpitas, CA, for the latter to provide repair of damaged flooring from custodians flooding floors for waxing in conjunction with the Oakland High School Modernization Project for the period commencing December 1, 2011 and concluding no later than March 30, 2012, in an amount not to exceed $881.00. | | |
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11-3012
| 1 | | Purchase Order - Campus Security Solutions - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Campus Security Solutions, Campbell, CA, for the latter to provide computer lab set-up services to include but not limited to: remove thirteen (13) computer lock downs; provide and install forty-six (46) computer security cable kits; remove television mounting system in conjunction with the Prescott Elementary School Modernization Project for the period commencing October 31, 2011 and concluding no later than December 31, 2011, in an amount not to exceed $4,921.08. | | |
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11-3013
| 1 | | Purchase Order - Chussy International - Division of Facilities, Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Chussy International, Oakland, CA, for the latter to provide new drum and cleaning for printer in conjunction with the Division of Facilities, Planning and Management Project for the period commencing September 21, 2011 and concluding no later than September 21, 2011, in an amount not to exceed $370.00. | | |
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11-3014
| 1 | | Purchase Order - Energy Systems - Downtown Educational Complex Relocation Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Energy Systems, Stockton, CA, for the latter to provide semi-annual service and inspection on emergency generator located at Cole Campus, with parts and fuel included in the service in conjunction with the Downtown Educational Complex Relocation Project for the period commencing September 30, 2011 and concluding no later than September 30, 2012, in an amount not to exceed $1,950.00. | | |
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11-3015
| 1 | | Purchase Order - Graybar - Frick Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Graybar, Dublin, CA, for the latter to supply and deliver 2,000 linear feet of twenty-five (25) pairs of telephone cable in conjunction with the Frick Middle School Wellness Center Project for the period commencing September 26, 2011 and concluding no later than September 30, 2011, in an amount not to exceed $2,958.66. | | |
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11-3016
| 1 | | Purchase Order - Janakes, Electric, Inc. - Claremont Middle School HVAC Replacement Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Janakes, Electric, Inc., Redwood City, CA, for the latter to provide and install surface mounted raceway, cabling and device brackets; replace all broken jacks and cabling as needed; test and re-label existing data cables as needed in conjunction with the Claremont Middle School HVAC Replacement Project for the period commencing August 25, 2011 and concluding no later than September 1, 2011, in an amount not to exceed $5,200.00. | | |
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11-3017
| 1 | | Purchase Order - Kam Yan and Associates - Carter Baseball Scoreboard Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Kam Yan and Associates, Oakland, CA, for the latter to provide structural engineering services for baseball scoreboard for the Field of Dreams at the Carter site in conjunction with the Carter Baseball Scoreboard Project for the period commencing September 1, 2011 and concluding no later than June 30, 2012, in an amount not to exceed $4,500.00. | | |
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11-3018
| 1 | | Purchase Order - Kw Engineering - Division of Facilities, Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Kw Engineering, Oakland, CA, for the latter to provide scope of work and specifications, bid phase review and commissioning to complete all projects in conjunction with the Division of Facilities, Planning and Management Project for the period commencing December 1, 2011 and concluding no later than March 30, 2012, in an amount not to exceed $32,720.00. | | |
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11-3020
| 1 | | Amended Purchase Order - North American Fence & Supply, Inc. - Havenscourt Middle School New Classroom Building & Cafeteria Project | Agreement or Contract | Approval by the Board of Education of an Amended Purchase Order (PO) between District and North American Fence & Supply, Inc., for the latter to additionally provide installation of two bollards, two walk-through gates, and one drive-through gate, with additional necessary fencing to close off access behind modular building; installation of one swing gate and one rolling gate at Fire Department Connection (FDC) in conjunction with the Havenscourt Middle School New Classroom Building & Cafeteria Project, extending PO performance period from July 21, 2011 to August 31, 2011 to December 31, 2011, in an additional amount not to exceed $9,461.00.00, increasing the Purchase Order from a not to exceed amount of $670.00 to $10,131.00. | | |
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11-3021
| 1 | | Purchase Order - Polk Communications - Claremont Middle School Landscaping Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Polk Communications, Oakland, CA, for the latter to install eight (8) SMART Boards within classrooms in conjunction with the Claremont Middle School Landscaping Project for the period commencing August 21, 2011 and concluding no later than November 30, 2011, in an amount not to exceed $2,775.00. | | |
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11-3022
| 1 | | Purchase Order - ServeSmart - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and ServeSmart, El Cajon, CA, for the latter to repair and re-install vending machines for food service in conjunction with the Oakland High School Modernization Project for the period commencing October 1, 2011 and concluding no later than October 31, 2011, in an amount not to exceed $3,275.00. | | |
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11-3024
| 1 | | Purchase Order - Sterling Environmental Corp. - Claremont Middle School HVAC Replacement Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Sterling Environmental Corp., Oakland, CA, for the latter to provide hazmat containment services to abate rain damaged gypsum board and potential mold located within concealed spaces so that the building dry-out process can be finalized in conjunction with the Claremont Middle School HVAC Replacement Project for the period commencing July 15, 2011 and concluding no later than July 22, 2011, in an amount not to exceed $21,160.00. | | |
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11-3026
| 1 | | Purchase Order - Tot Turf - Melrose Play Structure Repair Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Tot Turf, Oakland, CA, for the latter to replace the rubber tile matting at the primary playground structure with new PIP rubber surfacing in conjunction with the Melrose Play Structure Repair Project for the period commencing September 15, 2011 and concluding no later than December 31, 2011, in an amount not to exceed $32,000.00. | | |
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11-3027
| 1 | | Purchase Order - Tri-Net & McNamara Services Co. - Elmhurst Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Tri-Net & McNamara Services Co., Los Gatos, CA, for the latter to troubleshoot existing wireless network bridge in the auditorium, including labor and material to re-establish Internet service to the exterior portables in conjunction with the Elmhurst Middle School Modernization Project for the period commencing September 29, 2011 and concluding no later than December 31, 2011, in an amount not to exceed $8,412.31. | | |
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11-3028
| 1 | | Purchase Order - Tri-Net & McNamara Services Co. - Madison Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Tri-Net & McNamara Services Co., Los Gatos, CA, for the latter to install two intercom phones and repair door latch in conjunction with the Madison Middle School Health Center Project for the period commencing September 19, 2011 and concluding no later than December 31, 2012, in an amount not to exceed $3,504.92. | | |
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11-3046
| 1 | | Project Budget, Key Code and Project Number for the Piedmont Elementary School Library and Science Room Project | Appropriation | Approval by the Board of Education of Resolution 1112-0075 - Authorizing and approving the Project Budget, Key Code and Project Number for Piedmont Elementary School Library and Science Room Project in the amount of $400,000.00. | | |
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11-3057
| 1 | | Change Order No. 2 - Alten Construction - Jefferson Portable Installation Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 2 to Construction Contract with Alten Construction, Richmond, CA, for the latter's installation of wood blocking for sunshades interferes with Simpson hold down anchors; added fire smoke damper in Room 103 in conjunction with the Jefferson Portable Installation Project in the additional amount of $3,710.00, increasing the Agreement from $10,498,882.00 to $10,502,592.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3059
| 1 | | Change Order No. 3 - Alten Construction - Jefferson Portable Installation Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 3 to Construction Contract with Alten Construction, Richmond, CA, for the latter to add wood strips at tackwell edges; base cabinets at plywood subfloor; foil insulation; added motion detector; added shear/blocking in conjunction with the Jefferson Portable Installation Project in the additional amount of $49,679.00, increasing the Agreement from $10,502,592.00 to $10,552,271.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3062
| 1 | | Change Order No. 4 - Alten Construction - Jefferson Portable Installation Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 4 to Construction Contract with Alten Construction, Richmond, CA, for the latter to provide rubber stair covering upgrade; added HSS 2x4 at walkway; stainless steel hood modifications; added CAT 5 backbone tie-in for elevator phone line in conjunction with the Jefferson Portable Installation Project in the additional amount of $41,222.00, increasing the Agreement from $10,552,271.00 to $10,593,493.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3064
| 1 | | Change Order No. 5 - Alten Construction - Jefferson Portable Installation Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 5 to Construction Contract with Alten Construction, Richmond, CA, for the latter to provide fire line relocation; provide 1" steel plate all around elevator rail support post at 4' on center per RFI #277; furnish and install added C-channel operating support per RFI #3254; Supplement #24 add acoustical ceiling in library in conjunction with the Jefferson Portable Installation Project in the additional amount of $50,328.00, increasing the Agreement from $10,593,493.00 to $10,643,821.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3066
| 1 | | Change Order No. 6 - Alten Construction - Elmhurst Auditorium Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 6 to Construction Contract with Alten Construction, Richmond, CA, for the latter to provide angle at metal stud wall, extended general conditions, June 15, 2011 to July 28, 2011, 44 calendar days; extended general conditions, July 29, 2011 to August 29, 2011, 31 calendar days; fabricate interior door jamb; added crane charge in conjunction with the Elmhurst Auditorium Modernization Project in the additional amount of $130,168.00, increasing the Agreement from $4,629,953.00 to $4,760,121.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3067
| 1 | | Change Order Nov- Alten Construction - Montera Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 6 to Construction Contract with Alten Construction, Richmond, CA, for the latter to provide demo (E) carpet and asbestos VCT and install (N) carpet; added controls to existing heating units; added HVAC demo in building 200 south wing in conjunction with the Montera Middle School Modernization Project in the additional amount of $51,679.00, increasing the Agreement from $7,107,415.00 to $7,159,094.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3068
| 1 | | Change Order No. 1 - Walters and Atlantis - Montera Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Walters and Atlantis, Oakland, CA, for the latter to sand and wash and prime handrails; wash and prime decks with duraproxy; water and wash, prep, prime and one coat of paint on backside of portable in conjunction with the Montera Middle School Modernization Project in the additional amount of $10,000.00, increasing the Agreement from $29,700.00 to $39,700.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3070
| 1 | | Change Order No.1 - Green Leaf Solar & Electrical, Inc. - Highland CDC Fire Alarm Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 Construction Contract with Green Leaf Solar & Electrical, Inc., San Jose, CA, for the latter to provide credit for the unused AED balance of $2,500.00 in conjunction with the Highland CDC Fire Alarm Replacement Project in the reduced amount of $2,500.00, decreasing the Agreement from $48,200.00 to $45,700.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3071
| 1 | | Change Order No. 1 - Green Leaf Solar & Electrical, Inc. - Yuk Yau CDC Fire Alarm Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Green Leaf Solar & Electrical, Inc., San Jose, CA, for the latter to provide credit for the unused AED balance of $3,000.00 in conjunction with the Yuk Yau CDC Fire Alarm Replacement Project in the reduced amount of $3,000.00, decreasing the Agreement from $56,700.00 to $53,700.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3072
| 1 | | Change Order No. 1 - Sedge Electric - Calvin Simmons Intrusion Alarm Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Sedge Electric, West Sacramento, CA, for the latter to provide credit for the unused AED balance of $416.41 in conjunction with the Calvin Simmons Intrusion Alarm Replacement Project in the reduced amount of $416.41, decreasing the Agreement from $179,000.00 to $178,583.59. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3073
| 1 | | Change Order No. 1 - George E. Masker, Inc. - Roosevelt Middle School Exterior Painting Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with George I. Masker, IC., Oakland, CA, for the latter to provide credit for the unused AED balance of $1,376.00 in conjunction with the Roosevelt Middle School Exterior Painting Project in the reduced amount of $1,376.00, decreasing the Agreement from $172,584.00 to $171,208.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3074
| 1 | | Change Order No. 1 - George E. Masker, Inc. - Foster Elementary School Exterior Painting Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with George E. Masker, Inc., Oakland, CA, for the latter to provide credit for the unused AED balance of $98.00 in conjunction with the Foster Elementary School Exterior Painting Project in the reduced amount of $98.00, decreasing the Agreement from $95,104.00 to $95,006.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3075
| 1 | | Change Order No. 1 - Summerhill Electric, Inc. - Cole New Portable Installation Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Summerhill Electric, Inc., Oakland, CA, for the latter to provide saw for broken asphalt area at trenching line, from main building to portable and replace/repair asphalt; trenching of additional ninety (90) linear feet for power, intrusion alarm in conjunction with the Cole New Portable Installation Project in the additional amount of $11,804.88, increasing the Agreement from $58,000.00 to $69,804.88. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3077
| 1 | | Amendment No. 1, Independent Contractor Agreement for Special Services - Simplex Grinnell - District-wide Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Independent Contractor Agreement for Special Services between District and Simplex Grinnell, Livermore, CA, for the latter to provide an additional 160 hours of labor supervision, as described and incorporated herein by reference as though fully set forth, for the fire alarm and sprinkler repairs and annual testing of systems as required by Division of State Architect for the District, in an additional amount not to exceed $22,400.00, increasing previous contract not to exceed amount from $16,200.00 to $38,600.00, in conjunction with the District-wide Project for the period April 28, 2011 through October 1, 2012. All other terms and conditions of the Contract remain in full force and effect. | | |
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11-3080
| 1 | | Amendment No. 2, Professional Services Facilities Contract - ENGERO, Inc. - Madison Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 2, Professional Services Facilities Contract between District and ENGEO, Inc., Oakland, CA, for the latter to provide additional engineering consulting services in conjunction with the Madison Middle School Modernization Project, in an additional amount not to exceed $13,000.00, increasing the Contract not to exceed amount from $36,300.00 to $49,300.00. All other terms and conditions of the Contract remain in full force and effect. | | |
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11-3085
| 1 | | Amendment No. 4, Professional Services Facilities Contract - Golden Associates Landscape - Claremont Middle School Landscaping Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 4, Professional Services Facilities Contract between District and Golden Associates Landscape, Oakland, CA, for the latter to provide changes to designs as requested by the parent committee and field additions in conjunction with the Claremont Middle School Landscaping Project, in an additional amount not to exceed $18,031.00, increasing the Contract not to exceed amount from $139,497.00 to $157,528.00. All other terms and conditions of the Contract remain in full force and effect. | | |
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11-3140
| 1 | | Independent Contractor Agreement for Special Services - Roland Lakes - Division of Facilities, Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Special Services between District and Roland Lakes, Oakland, CA, for the latter to provide cost estimates for new, modernization and related products; provide estimates and evaluation of proposed change orders; and related services for the Facilities Department, as needed, in conjunction with the Division of Facilities, Planning and Management Project for the period commencing January 1, 2012 and concluding no later than December 31, 2012 in an amount not to exceed $120,000.00. | | |
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11-2824
| | | Amendment No. 1, Agreement - Finkbeiner and Associates - Facilities Department | Agreement or Contract | Ratification by the Board of Education of Amendment No. 1 to the Agreement between the District and Finkbeiner and Associates, for the later to continue to work with the Facilities Department and its leadership team to develop a strategic management and operational plan to align the Department to the District's Strategic Plan and to confer with senior management in other Departments on human capital management solutions, extending the term of the Agreement from April 1, 2011 to December 30, 2011 to June 30, 2012 and increasing the Agreement by $10,000.00, from $20,000.00 to $30,000.00. All other terms and conditions of the Agreement remain in full force and effect. | | |
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11-3001
| 1 | | Presentation: Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections | Discussion Item | Presentation to the Board of Education of the Measure B (Fund 2122) - Budget to actual Expenditures, and Cash Projections as of November 7, 2011. | | |
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11-3143
| 1 | | Joint-Use Lease Agreement - District and The City After School Program - Cleveland Elementary School | Agreement or Contract | Approval by the Board of Education of the Joint-Use Lease Agreement between the District and The City After School Program, a California Non-Profit Corporation, for the former to lease one portable classroom totaling 960 square feet, as described in Exhibit "A" attached hereto, for the latter to operate its after school program services benefiting District students at Cleveland Elementary School, 745 Cleveland Street, Oakland, CA 94606, at the monthly rate of $225.00 with annual increases of three (3%) percent, for the contract period of January 1, 2012 through December 31, 2016. | | |
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