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Meeting date/time:
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5/18/2010
4:30 PM
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Minutes status:
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Final
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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10-0986
| 1 | | Minutes - Facilities Committee - May 4, 2010 | Minutes, Committee | Approval by Facilities Committee of Its Minutes of May 4, 2010. | Adopted | Pass |
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10-0504
| 1 | | Professional Services Agreement - Cor-O-Van Moving and Storage - Downtown Educational Complex Relocation Project | Agreement or Contract | Approval by the Board of Education of Professional Services Agreement between District and Cor-O-Van Moving and Storage, Pleasanton, CA, for the latter to provide moving services of the Network Offices from Suite 320 to Suite 206 for the Downtown Relocation Project in conjunction with the Downtown Educational Complex Relocation Project, for the period commencing January 31, 2009 and concluding no later than February 19, 2009 in an amount not to exceed $15,130.63. | Recommended Favorably | Pass |
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10-0763
| 1 | | Amendment No. 1 - KCP & Associates - Havenscourt New Classroom Building and Cafeteria Building Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 to Professional Services Agreement between District and KCP & Associates, Oakland, CA, for the latter to provide additional underground utility locating and topographic services, including expediting official survey locations, additional underground locating at proposed boring locations, and underground locating at the road between the school and baseball field in conjunction with the Havenscourt New Classroom Building and Cafeteria Building Project, in an additional amount not to exceed $5,500.00, increasing the Agreement from a not-to-exceed amount of $25,480.00 to $30,980.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0811
| 1 | | Award of Bid and Construction Contract - A & E Emaar - Downtown Educational Complex (Cole Hot Site) Project | Resolution | Approval by the Board of Education of Resolution No. 0910-0223 - Award of Bid and Construction Contract between District and A & E Emaar, Albany, CA, for the latter as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide demolition, framing of three (3) openings, (2) double doors, drywall, painting, fire rated plywood at Main Distribution Frame (MDF) room, new flooring at MDF, new ramp and railing at front entrance and replace door mullion at front door in conjunction with the Downtown Educational Complex (Cole Hot Site) Project for the period commencing May 27, 2010 and ending June 11, 2010 in the amount of $56,000.00. | Recommended Favorably | Pass |
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10-0813
| 1 | | Professional Services Agreement - Jason Zalinski Inspection Services - Stonehurst Elementary School Restroom Project | Agreement or Contract | Approval by the Board of Education of Professional Services Agreement between District and Jason Zalinski Inspection Services, Oakland, CA, for the latter to provide Division of State Architect (DSA) inspection in conjunction with the Stonehurst Elementary School Restroom Project for the period commencing May 27, 2010 and concluding upon completion of the project, or permanent abandonment of the Project by the District, December 31, 2010, whichever occurs first in an amount not to exceed $21,330.00. | Recommended Favorably | Pass |
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10-0818
| 1 | | Professional Services Agreement - Sensible Environmental Solutions - Lowell Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Professional Services Agreement between District and Sensible Environmental Solutions, Oakland, CA, for the latter to provide hazardous materials abatement design services to support the Lowell Health Center, including hazardous materials pre-design inspection, development of haz-mat abatement documents, bidding services, pre-construction submittal review, inspection and abatement monitoring and project close-out, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms in conjunction with the Lowell Middle School Health Center Project for the period commencing May 27, 2010 and concluding no later than December 31, 2011 in an amount not to exceed $21,347.50. | Recommended Favorably | Pass |
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10-0819
| 1 | | Amendment No. 1 - Star Elevator - Calvin Simmons Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 to Professional Services Agreement between District and Star Elevator, San Carlos, CA, providing the latter an eighteen (18) month time extension, to December 31, 2010, for contract performance, "... to repair, replace, correct all items listed on the elevator deficiency list dated October 7, 2006, for the elevator located in Building F/G/H " as defined in the consultants proposal attached to the extent that the language of the proposal is subordinate to and not inconsistent with the terms and conditions of the Agreement, in conjunction with the Calvin Simmons Middle School Modernization Project for the period commencing December 1, 2008 and concluding no later than June 30, 2009 in an amount not-to-exceed $50,952.00" (Legislative File 09-0532, approved by Board 2/25/10). All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0821
| 1 | | Professional Services Agreement - KEMA Services, Inc. - Laurel CDC Building Replacement Project | Agreement or Contract | Approval by the Board of Education of Professional Services Agreement between District and KEMA Services, Inc., Oakland, CA, for the latter to implement a commissioning plan, perform a review of the CD documents, provide commissioning specifications, assemble a systems manual, and prepare a final report and record, and, approximately nine to eleven months after occupancy, complete a site review of the systems previously commissioned to verify operational performance with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms in conjunction with the Laurel CDC Building Replacement Project for the period commencing May 27, 2010 and concluding no later than December 31, 2012 in an amount not to exceed $26,730.00. | Recommended Favorably | Pass |
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10-0823
| 1 | | Amendment No. 1 - HY Architects - Edna Brewer Restroom Renovation Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 to Professional Services Agreement between District and HY Architects, Oakland, CA, for the latter to provide additional services, included, but not limited to work associated with lower level ceiling alterations, path travel documentation and drinking fountain alterations to meet Division of State Architect (DSA) Access Compliance requirements, in conjunction with the Edna Brewer Restroom Renovation Project, in an additional amount not to exceed $4,800.00, increasing the Agreement from a not to exceed amount of $51,100.00 to $55,900.00, and extending the contract end date from December 31, 2010 to December 31, 2011. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0844
| 1 | | Project Budget, Key Code and Project Number - Highland CDC Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0211- Authorizing and approving the New Project Budget, Key Code and Project Number for Highland CDC Fire Alarm Replacement Project in the amount of $83,100.00. | Recommended Favorably | Pass |
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10-0845
| 1 | | Project Budget, Key Code and Project Number - Jefferson CDC Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0209 - Authorizing and approving the New Project Budget, Key Code and Project Number for Jefferson CDC Fire Alarm Replacement Project in the amount of $79,200.00. | Recommended Favorably | Pass |
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10-0846
| 1 | | Project Budget, Key Code and Project Number - Yuk Yau CDC Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0210 - Authorizing and approving the New Project Budget, Key Code and Project Number for Yuk Yau CDC Fire Alarm Replacement Project in the amount of $90,200.00. | Recommended Favorably | Pass |
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10-0847
| 1 | | Project Budget, Key Code and Project Number - Lockwood Elementary School Fire Alarm and Intrusion Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0216 - Authorizing and approving the New Project Budget, Key Code and Project Number for Lockwood Elementary School Fire Alarm & Intrusion Alarm Replacement Project in the amount of $542,700.00. | Recommended Favorably | Pass |
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10-0849
| 1 | | Project Budget, Key Code and Project Number - Manzanita CDC Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0219 on behalf of the District authorizing and approving the New Project Budget, Key Code and Project Number for Manzanita CDC Fire Alarm Replacement Project in the amount of $83,100.00. | Recommended Favorably | Pass |
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10-0850
| 1 | | Project Budget, Key Code and Project Number - Piedmont Avenue CDC Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0221 - Authorizing and approving the New Project Budget, Key Code and Project Number for Piedmont Avenue CDC Fire Alarm Replacement Project in the amount of $83,100.00. | Recommended Favorably | Pass |
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10-0851
| 1 | | Project Budget, Key Code and Project Number - Roosevelt ES Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0217 - Authorizing and approving the New Project Budget, Key Code and Project Number for Roosevelt Middle School Fire Alarm Replacement Project in the amount of $531,000.00. | Recommended Favorably | Pass |
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10-0852
| 1 | | Project Budget, Key Code and Project Number - Skyline High School Auditorium Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0215 - Authorizing and approving the New Project Budget, Key Code and Project Number for Skyline High School Auditorium Fire Alarm Replacement Project in the amount of $130,000.00. | Recommended Favorably | Pass |
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10-0853
| 1 | | Project Budget, Key Code and Project Number - Redwood Heights Elementary School Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0218 - Authorizing and approving the New Project Budget, Key Code and Project Number for Redwood Heights Elementary School Fire Alarm Replacement Project in the amount of $455,650.00. | Recommended Favorably | Pass |
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10-0854
| 1 | | Project Budget, Key Code and Project Number - Harriet Tubman CDC Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0213 - Authorizing and approving the New Project Budget, Key Code and Project Number for Harriet Tubman CDC Fire Alarm Replacement Project in the amount of $79,200.00. | Recommended Favorably | Pass |
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10-0855
| 1 | | Project Budget, Key Code and Project Number - Washington CDC Fire Alarm Replacement Project | Resolution | Approval by the Board of Education of Resolution 0910-0222 - Authorizing and approving the New Project Budget, Key Code and Project Number for Washington CDC Fire Alarm Replacement Project in the amount of $95,700.00. | Recommended Favorably | Pass |
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10-0909
| 1 | | Professional Service Contract - Cor-O-Van - School Portfolio Management | Agreement or Contract | Approval by the Board of Education of a Professional Service Contract between District and Cor-O-Van, Dublin, CA, for the latter to provide moving services for schools schedule to close at the end of the 2009-2010 FY for the period 6/1/2010 through 6/30/2010 in an amount not to exceed $80,000.00. | Recommended Favorably | Pass |
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10-0925
| 1 | | Professional Services Agreement - KDI Consulting, Inc. - Lowell Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Professional Services Agreement between District and KDI Consulting, Inc., Oakland, CA, for the latter to provide Division of State Architect (DSA) inspection in conjunction with the Lowell Middle School Modernization Project for the period commencing May 27, 2010 and concluding upon completion of the project, or permanent abandonment of the Project by the District, May 1, 2012, whichever occurs first in an amount not to exceed $185,250.00. | Recommended Favorably | Pass |
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10-0927
| 1 | | Professional Services Agreement - The L and L Group - Division of Facilities, Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Professional Services Agreement between District and The L and L Group, Oakland, CA, for the latter to provide consulting work to initiate, complete and submit grants and to create new methodologies to explore interactive new ways to increase revenues for District with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms in conjunction with the Division of Facilities, Planning and Management Project for the period commencing May 27, 2010 and concluding no later than June 30, 2011, in an amount not to exceed $132,380.00. | Recommended Favorably | Pass |
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10-0928
| 1 | | Amendment No. 1 - AE3 Partners - Glenview Lower Yard Paving and Accessible Ramp Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 to Professional Services Agreement between District and AE3 Partners, Oakland, CA, for the latter to re-design the trash enclosure, re-design of the underground storm retention system, revision to underground storm drainage design and various other items described herein in conjunction with the Glenview Lower Yard Paving and Accessible Ramp Project in an additional amount not to exceed $18,972.00, increasing the Agreement from a not to exceed amount of $40,680.00 to $59,652.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0929
| 1 | | Amendment No. 1 - Golden Associates Landscape - Claremont Middle School Landscaping Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 to Professional Services Agreement between District and Golden Associates Landscape, Oakland, CA, for the latter to provide additional design to include a rainwater catchment that requires a structural engineer with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms in conjunction with the Claremont Middle School Landscaping Project, in an additional amount not to exceed $55,478.00, increasing the Agreement from a not to exceed of $41,019.00 to $96,497.00, and extending the contract end date from December 31, 2010 to May 1, 2011. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0930
| 1 | | Amendment No. 1 - Mobile Modular Management Corporation - Oakland High School Modernization Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 to Professional Services Agreement between District and Mobile Modular Management Corporation, Livermore, CA, for the latter to supply and install peepholes for the portable units for interim housing, as required in conjunction with the Oakland High School Modernization Project in an additional amount not to exceed $509.70, increasing the Agreement from not to exceed amount of $183,904.00 to $184,413.70. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0931
| 1 | | Amendment No. 7 - Loving and Campos Architect, Inc. (LCA) - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 7 to Professional Services Agreement between District and Loving and Campos Architect, Inc. (LCA), Oakland, CA, for the latter to provide design services for fire sprinkler and fire alarm system for the Auto Shop required by the Fire Department in conjunction with the Downtown Educational Complex Project in an additional amount not to exceed $31,940.00, increasing the Agreement from a not to exceed amount of $368,985.57 to $400,925.57. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0932
| 1 | | Amendment No. 8 - Loving and Campos Architect, Inc. (LCA) - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 8 to Professional Services Agreement between District and Loving and Campos Architect, Inc. (LCA), Oakland, CA, for the latter to provide design and engineering services for the back up Data Center at the Cole Middle School, includings services setting up a data logger to verity the power load and working with PG&E to provide additional needed power in conjunction with the Downtown Educational Complex Project in an additional amount not to exceed $49,370.00, increasing the Agreement from a not to exceed amount of $400,925.57 to $450,295.57. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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10-0935
| 1 | | Award of Bid and Construction Contract - Albay Construction Co. - Roosevelt Middle School Roofing Replacement Project
| Resolution | Approval by the Board of Education of Resolution No. 0910-0146 - Award of Bid and Construction Contract between District and Albay Construction Co., Martinez, CA, for the latter, as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide the roofing replacement which will include 2,700 square feet over the new health center area, including removal of existing roofing system, insulation, and flashing in conjunction with the Roosevelt Middle School Roofing Replacement Project for the period commencing May 27, 2010, and ending October 23, 2010 in the amount of $78,000.00. | Recommended Favorably | Pass |
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10-0936
| 1 | | Award of Bid and Construction Contract - Bay Cities Paving and Grading - McClymonds High School Football Field Replacement Project | Resolution | Approval by the Board of Education of Resolution No. 0910-0224 - Award of Bid and Construction Contract between District and Bay Cities Paving and Grading, Oakland, CA, for the latter, as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide the installation of a new artificial turf field at the existing McClymonds grass football field and various other items described herein in conjunction with the McClymonds High School Football Field Replacement Project for the period commencing May 27, 2010, and ending August 26, 2010 in the amount of $1,301,000.00. | Recommended Favorably | Pass |
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10-0937
| 1 | | Award of Bid and Construction Contract - Evans Brothers, Inc. - Downtown Educational Complex Project | Resolution | Approval by the Board of Education of Resolution No. 0910-0144 - Award of Bid and Construction Contract between District and Evans Brothers, Inc., Livermore, CA, for the latter, as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide temporary gas and electric to Yuk Yau CDC as well as temporary fence and gates including demolition of Portable 16 and soil remediation, rough grading for building pad at Buildings A and B and various other items described herein in conjunction with the Downtown Educational Complex Project for the period commencing May 27, and ending August 26, 2010 in the amount of $927,000.00. | Recommended Favorably | Pass |
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10-0259
| 3 | | District Local Vendor Policy - Applicability - Academic Materials, Services, Programs | Report | Discussion by the Teaching and Learning Committee of
the Local Vendor Policy adopted by the Board of Education on December 17, 2008 and how best to effectively implement same in the purchase of academic materials/services/programs of the District. | Discussed | |
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10-0943
| 1 | | Presentation - Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections | Discussion Item | Presentation to the Board of Education of the Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections as of May 5, 2010. | Discussed | |
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10-0945
| 1 | | Professional Services Agreement - GKK McCarthy - Division of Facilities, Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 between District and GKK McCarthy, Irvine, CA, for the latter to provide Construction Management and Project Management Services in conjunction with the Division of Facilities, Planning and Management, increasing the contract by an additional not to exceed amount of $281,095.00 (Two hundred eighty one thousand ninety five dollars) per month, effective June 1, 2010, increasing the previous countract amount from a not to exceed amount from $3,551,140.00 to $3,832,235.00 and extending the current contract end date to June 30, 2010, until and unless otherwise approved by the Board. | Recommended Favorably as Amended | Pass |
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10-0946
| 1 | | Presentation - Fremont High School Proposed Campus Improvements | Discussion Item | Presentation to the Board of Education of the Fremont High School Proposed Campus Improvements. | Discussed | |
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10-0947
| 1 | | Presentation: 4th Bore / Caldecott Tunnel Noise and Air Mitigation - Campus Improvements - Chabot Elementary School and Claremont Middle School | Discussion Item | Presentation to the Board of Education of the 4th Bore/Caldecott Tunnel Noise and Air Mitigation Campus Improvement for Chabot Elementary School and Claremont Middle School. | Discussed | |
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