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Meeting date/time:
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3/1/2011
4:30 PM
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Minutes status:
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Final
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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11-0502
| 1 | | Minutes - Facilities Committee - February 15, 2011 | Minutes, Committee | Approval by Facilities Committee of Its Minutes of February 15, 2011. | Adopted | Pass |
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11-0159
| 1 | | Agreement for the Lease of Portable Buildings - Gary Doupnik Manufacturing, Inc. - Montclair New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Agreement for the Lease of Portable Buildings between District and Gary Doupnik Manufacturing, Inc., Loomis, CA, for the latter to supply and install two (2) 24'x40' portable classrooms for the duration of thirty-three months (33) including the cabinets and coat hooks, underlayment and tile, sink, mini blinds and various other items described herein in conjunction with the Montclair New Classroom Building Project for the period commencing April 1, 2011 and concluding no later than December 31, 2013 in an amount not to exceed $134,172.00. | Recommended Favorably | Pass |
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11-0372
| 1 | | Project Budget Increase - Downtown Educational Complex Project - $5,000,000.00 | Resolution | Approval by the Board of Education of Resolution 1011-0122 - Authorizing and approving the Project Budget Increase for the Downtown Educational Complex Project in the amount of $5,000,000.00, increasing the current amount from $33,000,000.00 to $38,000,000.00. | Recommended Favorably | Pass |
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11-0374
| 1 | | Professional Services Facilities Contract - Jason Zalinski - Frick Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Jason Zalinski, Oakland, CA, for the latter to provide Division of State Architect (DSA) inspection services in conjunction with the Frick Middle School Wellness Center Project for the period commencing March 14, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $20,430.00. | Recommended Favorably | Pass |
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11-0375
| 1 | | Professional Services Facilities Contract - Leo's Professional Audio, Inc. - Cox New Classroom Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Leo's Professional Audio, Inc., Oakland, CA, for the latter to provide speakers, mixer, two (2) cordless microphones, and two (2) corded microphones, with installation and training included in the quote in conjunction with the Cox New Classroom Project for the period commencing March 10, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $22,040.00. | Recommended Favorably | Pass |
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11-0376
| 1 | | Professional Services Facilities Contract - Leo's Professional Audio, Inc. - Jefferson Elementary School New Building Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Leo's Professional Audio, Inc., Oakland, CA, for the latter to provide and install complete sound system, including basic assisted listening systems, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Jefferson Elementary School New Building Project for the period commencing March 10, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $29,944.00. | Recommended Favorably | Pass |
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11-0377
| 1 | | Professional Services Facilities Contract - Noodle, Inc. - Havenscourt Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Noodle, Inc., Oakland, CA, for the latter to furnish an Avaya IP Office phone system including one control unit, one SD system card, twelve 1616 IP phones with wall mounts, one rack mounting kit, and various other components, including all installation, programming, and training for the new phone system in conjunction with the Havenscourt Middle School Health Center Project for the period commencing March 10, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $9,979.00. | Recommended Favorably | Pass |
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11-0379
| 1 | | Professional Services Facilities Contract - Safir Rosetti - Montera Middle School Fire Alarm Replacement Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Safir Rosetti, Oakland, CA, for the latter to perform construction project administration services for the new fire alarm system including rough-in site visits, site visits regarding design interpretation questions, review of as-build drawings, and final closeout in conjunction with the Montera Middle School Fire Alarm Replacement Project for the period commencing March 9, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $11,476.25. | Recommended Favorably | Pass |
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11-0380
| 1 | | Professional Services Facilities Contract - Sensible Environmental Solutions - Claremont HVAC Replacement Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Sensible Environmental Solutions, Oakland, CA, for the latter to provide hazardous material pre-design inspection, development of haz-mat documents, bidding services, pre-construction, inspection and abatement monitoring and project closeout in conjunction with the Claremont HVAC Replacement Project for the period commencing March 10, 2011 and concluding no later than December 1, 2011 in an amount not to exceed $15,795.00. | Recommended Favorably | Pass |
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11-0381
| 1 | | Professional Services Facilities Contract - Colland Jang Architecture - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Colland Jang Architecture, Oakland, CA, for the latter to produce documents for miscellaneous site improvements, assist the District in securing Division of State Architect (DSA) approvals if required, provide Construction Administration services including bidding assistance in conjunction with the Prescott Elementary School Modernization Project for the period commencing March 9, 2012 and concluding no later than December 31, 2012 in an amount not to exceed $52,800.00. | Recommended Favorably | Pass |
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11-0382
| 1 | | Professional Services Facilities Contract - Ninyo & Moore - Havenscourt Middle School Intrusion Alarm Upgrade Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Ninyo & Moore, Oakland, CA, for the latter to provide material testing and inspection services for the installation and compaction of asphalt and aggregate base material for required electrical trenches, with attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Havenscourt Middle School Intrusion Alarm Upgrade Project for the period commencing March 10, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $2,700.00. | Recommended Favorably | Pass |
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11-0383
| 1 | | Professional Services Facilities Contract - Ninyo & Moore - Frick Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Ninyo & Moore, Oakland, CA, for the latter to provide Division of State Architect (DSA) required special inspections of materials and installations and various other items described herein in conjunction with the Frick Middle School Wellness Center Project for the period commencing March 21, 2011 and concluding no later than June 21, 2011 in an amount not to exceed $5,106.00. | Recommended Favorably | Pass |
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11-0384
| 1 | | Award of Bid and Construction Contract - JUV, Inc. - Havenscourt Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Resolution No. 1011-0120 - Award of Bid and Construction Contract between District and JUV, Inc., Oakland, CA, for the latter as the lowest responsive, responsible bidder and rejecting all other bids, if any, to convert an existing classroom, office and two storage rooms into a Health Center; scope include minor demolition, hazardous waste abatement paving and surfacing, installation of concrete, miscellaneous metals, carpentry and various other items described herein in conjunction with the Havenscourt Middle School Health Center Project for the period commencing March 10, 2011 and ending August 7, 2011 in the amount of $859,700.00. | Recommended Favorably | Pass |
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11-0385
| 1 | | Amendment No. 1, Professional Facilities Services Contract - Applied Materials & Engineering, Inc. - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Facilities Services Contract between District and Applied Materials & Engineering, Inc., Oakland, CA, for the latter to provide nuclear density tests for trench and other utility back-fill operations in conjunction with the Prescott Elementary School Modernization Project, in an additional amount not to exceed $4,638.00, increasing the Contract not to exceed amount from $7,270.00 to $11,908.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0386
| 1 | | Amendment No. 1, Professional Facilities Services Contract - KDI Consultants, Inc. - Life Academy Renovation/Seismic Retrofit Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Facilities Services Contract between District and KDI Consultants, Inc, Oakland, CA, extending the contract period of September 23, 2010 through November 12, 2010 to March 12, 2011, for the latter to provide Division of State Architect Inspection Services in conjunction with the Life Academy Renovation/Seismic Retrofit Project. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0387
| 1 | | Amendment No. 1, Professional Facilities Services Contract - KDI Consultants, Inc. - Calvin Simmons Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Facilities Services Contract between District and KDI Consultants, Inc, Oakland, CA, extending the contract period of March 15, 2010 through September 1, 2010 to December 31, 2011, for the latter to provide Division of State Architect Inspection Services in conjunction with the Calvin Simmons Middle School Health Center Project. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0388
| 1 | | Amendment No. 2, Professional Services Facilities Contract - KDI Consultants, Inc. - Life Academy Renovation/Seismic Retrofit Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 2, Professional Services Facilities Contract between District and KDI Consultants, Inc., Oakland, CA, for the latter to add to the current structural verfication prcoess to include Division of State Architect (DSA) added scope (inspection), unforeseen conditions and project delays due to facility requests related to excessive noise in conjunction with the Life Academy Renovation/Seismic Retrofit Project, in an additional amount not to exceed $5,700.00, increasing the Contract not to exceed amount from $30,780.00 to $36,480.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0389
| 1 | | Amendment No. 1, Professional Facilities Services Contract - SCA Environmental, Inc. - Chabot Elementary School Caldecott Tunnel Air Quality Grant Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Facilities Services Contract between District and SCA Environmental, Inc., Oakland, CA, for the latter to conduct additional indoor air quality investigation in conjunction with the Chabot Elementary School Caldecott Tunnel Air Quality Grant Project, in an additional amount not to exceed $365.00, increasing the Contract not to exceed amount from $2,895.00 to $3,260.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0390
| 1 | | Purchase Order - Community Playgrounds Inc. - Various Play Structures Repairs Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Community Playgrounds Inc., Novato, CA, for the latter to provide certified inspection service at 15 school sites including the auditing of play structures and the performance of impact testing of existing rubber matting at the play structure in conjunction with the Various Play Structures Repairs Project for the period commencing February 1, 2011 and concluding no later than June 30, 2011 in an amount not to exceed $11,000.00. | Recommended Favorably | Pass |
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11-0391
| 1 | | Purchase Order - Digital Electrical Enterprise - Bret Harte Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Digital Electrical Enterprise, Oakland, CA, for the latter to supply material and labor to provide electrical contracting to install a new disconnect for a new HVAC split system in conjunction with the Bret Harte Middle School Modernization Project for the period commencing March 1, 2011 and concluding no later than August 31, 2011 in an amount not to exceed $4,000.00. | Recommended Favorably | Pass |
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11-0392
| 1 | | Purchase Order - Hong's Café - Division of Facilities Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Purchase Order between District and Hong's Café, Oakland, CA, for the latter to provide food for RFP meeting in conjunction with the Division of Facilities Planning and Management Project for the period commencing January 28, 2011 and ending February 9, 2011 in an amount not to exceed $459.92. | Recommended Favorably | Pass |
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11-0393
| 1 | | Professional Services Facilities Contract - H & M Mechanical Group - Division of Facilities Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and H & M Mechanical Group, Oakland, CA, for the latter to provide design and project management services in conjunction with the Division of Facilities Planning and Management Project for the period commencing February 1, 2011 and concluding June 30, 2011 in an amount not to exceed $49,000.00. | Recommended Favorably | Pass |
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11-0395
| 1 | | Professional Services Facilities Contract - YHLA Architects, Inc. - Havenscourt New Cafeteria and Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and YHLA Architects, Inc., Oakland, CA, for the latter to perform a constructability review of the architectural drawings, cursory review of food services, structural, civil, landscaping plans and project specifications (excluding Divisions 3, 21-28 and 33), and coordinate review of mechanical, electrical, plumbing, and fire protection plans and schedules in conjunction with the Havenscourt New Cafeteria and Classroom Building Project for the period commencing March 9, 2011 and concluding no later than December 31, 2011 in an amount not to exceed $35,280.00. | Recommended Favorably | Pass |
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11-0396
| 1 | | Professional Services Facilities Contract - YHLA Architects, Inc. - Stonehurst CDC Building Replacement Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and YHLA Architects, Inc., Oakland, CA, for the latter to perform a constructability review of the architectural drawings, cursory review of food services, civil and landscaping plans and cursory review of the project specifications in conjunction with the Stonehurst CDC Building Replacement Project for the period commencing February 23, 2011 and concluding no later than January 26, 2012 in an amount not to exceed $12,320.00. | Recommended Favorably | Pass |
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11-0398
| 1 | | Purchase Order Increase - National Construction Rentals - Downtown Educational Complex (DEC) Project | Agreement or Contract | Approval by the Board of Education of Purchase Order Increase between District and National Construction Rentals, San Leandro, CA, for the latter to provide replacement of damaged six feet windscreen fabric due to graffiti in conjunction with the Downtown Educational Complex (DEC) Project in an additional amount not to exceed $1,422.36, increasing the Contract not to exceed amount from $9,034.20 to $10,456.56. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0399
| 1 | | Purchase Order Increase - Thompson and Thompson Fence - Downtown Educational Complex (DEC) Project | Agreement or Contract | Approval by the Board of Education of Purchase Order Increase between District and Thompson and Thompson Fence, San Lorenzo, CA, for the latter to install one swing gate located at the existing gate at the back of the Administration Building in conjunction with the Downtown Educational Complex (DEC) in an additional amount not to exceed $1,136.00, increasing the Contract not to exceed amount from $23,422.00 to $24,558.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0400
| 1 | | Professional Services Facilities Contract - Nancy Deming - District-wide OUSD Waste Reduction Initiatives Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Nancy Deming, Oakland, CA, for the latter to implement District-wide waste reduction initiatives, as describbed in the Scope of Work, incorporated herein as though fully set forth, in conjunction with the District-wide OUSD Waste Reduction Initiative Project for the period commencing February 14, 2011 and concluding no later than June 3, 2011 in an amount not to exceed $18,750.00. | Recommended Favorably | Pass |
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11-0401
| 1 | | Professional Services Facilities Contract - AON - King Estates Middle School Fire Alarm Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and AON, Concord, CA, for the latter to provide Fire Alarm design services, including the preparation of drawings and specifications for the replacement of the fire alarm system and the coordination of the DSA approval of the drawings and specifications, and construction services including administration services doing the bidding phase, the construction phase and the DSA closeout phase, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the terms and conditions of the contract, in conjunction with the King Estates Middle School Fire Alarm Project for the period commencing March 10, 2011 and concluding December 31, 2013 in an amount not to exceed $67,900.00. | Recommended Favorably | Pass |
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11-0402
| 1 | | Professional Services Facilities Contract - AON - Lazear Elementary School Fire Alarm Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and AON, Concord, CA, for the latter to provide Fire Alarm design services, including the preparation of drawings and specifications for the replacement of the fire alarm system and the coordination of the DSA approval of the drawings and specifications, and construction services including administration services doing the bidding phase, the construction phase and the DSA closeout phase, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the terms and conditions of the contract, in conjunction with the Lazear Elementary School Fire Alarm Project for the period commencing March 10, 2011 and concluding December 31, 2013 in an amount not to exceed $68,222.00. | Recommended Favorably | Pass |
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11-0403
| 1 | | Professional Services Facilities Contract - AON - Burbank Elementary School Fire Alarm Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and AON, Concord, CA, for the latter to provide Fire Alarm design services, including the preparation of drawings and specifications for the replacement of the fire alarm system and the coordination of the DSA approval of the drawings and specifications, and construction services including administration services doing the bidding phase, the construction phase and the DSA closeout phase, with the attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the terms and conditions of the contract, in conjunction with the Burbank Elementary School Fire Alarm Project for the period commencing March 10, 2011 and concluding December 31, 2013 in an amount not to exceed $78,172.00. | Recommended Favorably | Pass |
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11-0404
| 1 | | Professional Services Facilities Contract - AON - McClymonds High School Fire Alarm Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and AON, Concord, CA, for the latter to provide Fire Alarm design and construction administration services in conjunction with the McClymonds High School Fire Alarm Project for the period commencing March 10, 2011 and concluding December 31, 2013 in an amount not to exceed $80,427.00. | Recommended Favorably | Pass |
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11-0405
| 1 | | Professional Services Facilities Contract - Simplex Grinnell - District-wide Fire Alarm Maintenance Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Simplex Grinnell, Livermore, CA, for the latter to provide fire alarm repairs and supplementing the District's fire alarm maintenance technicians in conjunction with the District-wide Fire Alarm Maintenance Project for the period commencing March 10, 2011 and concluding December 31, 2011 in an amount not to exceed $500,000.00. | Recommended Favorably | Pass |
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11-0407
| 1 | | Change Order No. 6 - Albay Construction Co. - Madison Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 6 to Construction Contract with Albay Construction Co., Martinez, CA, for the latter to supply guy cables for new lights; remove and replace existing security screens to allow installation of new doors and hardware and various other items described herein in conjunction with the Madison Middle School Modernization Project, in the additional amount of $85,424.83, increasing the Agreement from $6,323,589.63 to $6,409,014.46. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0408
| 1 | | Change Order No. 1 - Del Monte Electric Company, Inc. - Redwood Heights Fire Alarm Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Del Monte Electric Company, Inc., , CA, for the latter to refund District a portion of $25,000.00 allowance in conjunction with the Redwood Heights Fire Alarm Project in the amount of -$20,376.00, decreasing the Agreement from $292,000.00 to $271,624.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0410
| 1 | | Professional Services Facilities Contract - Geosphere Consultants, Inc. - Claremont Landscaping Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Geosphere, Oakland, CA, for the latter to provide geotechnical engineering study, preliminary field activities, field exploration, lab tests and report preparation, with attached proposal incorporated into the contract to the extent that it is subordinate to and not inconsistent with the contract terms, in conjunction with the Claremont Landscaping Project for the period commencing March 10, 2011 and concluding no later than December 1, 2011 in an amount not to exceed $10,950.00. | Recommended Favorably | Pass |
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11-0061
| 1 | | Report - Facilities Department Staffing for FY 2011/2012 | Report | A report by the Assistant Superintendent for Facilities Planning and Management regarding the cost to maintain the current staffing levels in the Facilities Department for FY 2011-12. | Discussed | |
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11-0378
| 1 | | Independent Contractor Agreement for Services - Public Financial Management, Inc. - Division of Facilities, Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Independent Contractor Agreement for Services between District and Public Financial Management, Inc., Los Angeles, CA, for the latter to provide independent financial consulting services, directly to the District, for its evaluation of the financial components associated with the intended energy efficiency measures and solar photo voltaic installations in conjunction with the Division of Facilities, Planning and Management Project for the period commencing March 10, 2011 and concluding no later than February 23, 2012 in an amount not to exceed $49,500.00. | Recommended Favorably | Pass |
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Video
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11-0394
| 1 | | Professional Services Facilities Contract - Thompson, Cobb, Bazilio and Associates - Division of Facilities Planning and Management Project | Agreement or Contract | Approval by the Board of Education of Professional Facilities Services Contract between District and Thompson, Cobb, Bazilio and Associates, Torrance, CA, for the latter to perform School Board Measure B, Fiscal and Performance Audit for the year ending 2010 in conjunction with the Division of Facilities Planning and Management Project for the period commencing February 4, 2011 and concluding no later than March 25, 2011 in an amount not to exceed $31,100.00. | Recommended Favorably | Pass |
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11-0409
| 1 | | Presentation: Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections | Report | Presentation to the Facilities Committee of the Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections as of February 15, 2011. | Discussed and Closed | |
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