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Meeting date/time:
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4/5/2011
4:30 PM
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Minutes status:
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Final
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Meeting location:
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Board Room, Paul Robeson Building, 1025 2nd Avenue, Oakland, CA 94606-2212
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11-0762
| 1 | | Minutes - Facilities Committee - March 15, 2011 | Minutes, Committee | Approval by Facilities Committee of Its Minutes of March 15, 2011. | Adopted | Pass |
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Video
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11-0437
| 1 | | Amendment No. 1 of Professional Services Contract - Berkeley Geo Research Group - Quality Community School Development | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Professional Services Contract between District and the Berkeley Geo Research Group, Orinda, CA, for the latter to provide approximately 176 additional hours of services to provide additional mapping using longitudinal housing information to create Arc GIS maps of where students live in relation to facilities; and the transitions students make between elementary-middle and middle-high schools; map student performance, within and among schools; and among schools, for the period October 1, 2010 through June 30, 2011, in an additional not to exceed amount of $8,000.00, increasing the Contract from a not to exceed amount of $2,000.00 to $10,000.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0511
| 1 | | Amendment No. 1 Lease Agreement - Gary Doupnik Manufacturing, Inc. - Montclair New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1, Lease Agreement between District and Gary Doupnik Manufacturing, Inc., Loomis, CA, for the latter to provide, furnish and install new ramps to meet Division of State Architect plan review comments in conjunction with the Montclair Elementary School New Classroom Building, in an additional amount not to exceed $17,500.00, increasing the Contract not to exceed amount from $134,172.00 to $151,672.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0589
| 1 | | Grant Application - Alameda County Child Care Facilities Fund - Early Childhood Education | Application | Approval and support by the Board of Education of District's Grant Application made to the Alameda County Child Care Center Facilities Fund, seeking approximately $57,381.00, to provide a restroom in a classroom and playground structure for Child Development Center - Preschool Program at Bridges Academy @ Melrose, for the period July 1, 2011 through June 30, 2012, and, if granted, in whole or in part, authorization to accept same, pursuant to terms and conditions thereof, if any. | Recommended Favorably | Pass |
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11-0599
| 1 | | Professional Services Facilities Contract - Nor-Cal Moving Services - Various Sites | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Nor-Cal Moving Services, Oakland, CA, for the latter to provide District-wide moving services in conjunction with the facilities projects as specified:
Project Not To Exceed
Oakland High Modernization $75,000.00
Jefferson ES Modernization 30,000.00
Montclair Modernization 25,000.00
Prescott Modernization 20,000.00
Lowell Modernization 35,000.00
Havenscourt Health Center 10,000.00
Havenscourt Interim Housing 5,000.00
Madison Modernization - Phase II 3,000.00
for the period commencing May 1, 2011 and concluding no later than June 30, 2012, for a cumulative amount not to exceed $203,000.00. | Recommended Favorably | Pass |
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11-0606
| 1 | | Change Order No. 1 - Albay Construction - Ralph Bunche Continuation School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Albay Construction, Martinez, CA, for the latter to provide unused allowance - balancing of contract in conjunction with the Ralph Bunche Continuation School Modernization Project in the amount of -$3,978.27, decreasing the Agreement from a not to exceed amount of $638,000.00 to $634,021.73. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0607
| 1 | | Change Order No. 2 - Arntz Builders, Inc. - Chabot Elementary School New Classroom and Multi-Purpose Room Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 2 to Construction Contract with Arntz Builders, Inc., Novato, CA, for the latter to install owner supplied kiln in Building A, contractor installed casework, removal of Radiator at Bldg. B, power to roll up door C-102A and various other items described herein, in conjunction with the Chabot Elementary School New Classroom and Multi-Purpose Room Project, in the additional amount of $64,636.19, increasing the Agreement not to exceed amount from $10,727,786.24 to $10,792,422.43. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0610
| 1 | | Change Order No. 3 - Arntz Builders, Inc. - Chabot Elementary School New Classroom and Multi-Purpose Room Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 3 to Construction Contract with Arntz Builders, Inc., Novato, CA, for the latter to modify (E) door with glazing at A-111, Build A Fire Alarm Modification, Deteriorated Waste Line B111, Power to Smoke Dampers at Bldg. D and various other items described herein in conjunction with the Chabot Elementary School New Classroom and Multi-Purpose Room Project, in the additional amount of $261,106.52, increasing the Agreement from a not to exceed amount of $10,792,422.43 to $11,053,528.95. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0611
| 1 | | Change Order No. 4 - Arntz Builders, Inc. - Chabot New Elementary School Classroom and Multi-Purpose Room Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 4 to Construction Contract with Arntz Builders, Inc., Novato, CA, for the latter having added ACM Abatement & Building, added FDC and PIV at Building C; added Beam and Ceiling Framing at A123 and A124 and various other items described herein in conjunction with the Chabot Elementary School New Classroom and Multi-Purpose Room Project, in the additional amount of $183,718.04, increasing the Agreement not to exceed amount from $11,053,528.95 to $11,237,246.99. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0612
| 1 | | Change Order No. 5 - Arntz Builders, Inc. - Chabot Elementary School New School Classroom and Multi-Purpose Room Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 5 to Construction Contract with Arntz Builders, Inc., Novato, CA, for the latter having added For Substrate Under (E) Building The Stage: Change Supply Diffuses B-102, Building B Alteration and various other items described herein in conjunction with the Chabot Elementary School New Classroom and Multi-Purpose Room Project, in the additional amount of $43,634.07, increasing the Agreement from a not to exceed amount of $11,237,246.99 to $11,280,881.06. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0613
| 1 | | Change Order No. 1 - Bay Construction Company - Edna Brewer Middle School Restroom Plumbing Renovation Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Bay Construction Company, Oakland, CA, for the latter to reimburse unused allowance - balancing of contract in conjunction with the Edna Brewer Middle School Restroom Plumbing Renovation Project, in the amount of -$2,508.00, decreasing the Agreement from a not to exceed amount of $393,000.00 to $390,492.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0614
| 1 | | Change Order No. 1 - Evans Brothers, Inc. - Downtown Educational Complex Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Evans Brothers, Inc., Livermore, CA, for the latter to provide winterization of the project site, time extension with no monetary compensation, in conjunction with the Downtown Educational Complex Project in the amount of $45,947.00, increasing the Agreement from a not to exceed amount of $927,000.00 to $972,947.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0619
| 1 | | Award of Bid and Construction Contract - JUV, Inc. - Frick Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Resolution No. 1011-0132 - Award of Bid and Construction Contract between District and JUV, Inc., Oakland, CA, for the latter, as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide construction services per the contract drawings and specifications, Addendum #1 - #4, in conjunction with the Frick Middle School Wellness Center Project, for the period commencing April 14, 2011 and ending July 14, 2011, in the amount of $577,000.00. | Recommended Favorably | Pass |
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11-0620
| 1 | | Change Order No. 6 - Arntz Builders, Inc. - Chabot Elementary School New Classroom Elementary Classroom and Multi-Purpose Building Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 6 to Construction Contract with Arntz Builders, Inc., Novato, CA, for the latter having added Starke's escalation cost, hand dryers at students restrooms, Building C Pipe Rigging details and various other items described herein in conjunction with the Chabot Elementary School New Classroom and Multi-Purpose Building Project, in the additional amount of $149,610.36, increasing the Agreement from a not to exceed amount of $11,280,881.06 to $11,430,491.42. All other terms and conditions of the Agreement remain in full force and effect | Recommended Favorably | Pass |
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11-0621
| 1 | | Change Order No. 1 - Bay Cities Paving and Grading - McClymonds High School Football Field Replacement Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 1 to Construction Contract with Bay Cities Paving and Grading, Oakland, CA, for the latter to replace chain link fencing at and behind the bleachers, in conjunction with the McClymonds High School Football Field Replacement Project, in the additional amount of $96,312.00, increasing the Agreement from a not to exceed amount of $1,301,000.00 to $1,397,312.00. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0643
| 1 | | Professional Services Facilities Contract - Arntz Builders, Inc. - Lowell Middle School Modernization Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Arntz Builders, Inc., Novato, CA, for the latter to provide pre-bid drawings, meeting and constructability reviews of Lease/Leaseback drawings and documents and various other items described herein, in conjunction with the Lowell Middle School Modernization Project, for the period commencing April 1, 2011 and concluding no later than June 1, 2011, in an amount not to exceed $49,000.00. | Recommended Favorably | Pass |
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11-0644
| 1 | | Equipment Lease - Kitchens to Go, LLC - Havenscourt Middle School New Cafeteria and Classroom Building | Agreement or Contract | Approval by the Board of Education of Equipment Lease between District and Kitchens to Go, LLC, Naperville, IL, for the latter to provide a temporary mobile kitchen for the school's use during construction of a new kitchen, in conjunction with the Havenscourt Middle School New Cafeteria and Classroom Building, for the period commencing April 14, 2011 and concluding no later than June 1, 2013, in an amount not to exceed $149,040.50. | Recommended Favorably | Pass |
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11-0645
| 1 | | Professional Services Facilities Contract - Simplex Grinnell - Frick Middle School Wellness Center Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Simplex Grinnell, Livermore, CA, for the latter to provide construction installation oversight services, including the supervision of the fire alarm and intrusion alarm systems modification, during the construction phase and the DSA closeout phase of the renovation of existing shops building, in conjunction with the Frick Middle School Wellness Center Project, for the period commencing April 14, 2011 and concluding no later than December 31, 2011, in an amount not to exceed $4,860.00. | Recommended Favorably | Pass |
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11-0646
| 1 | | Professional Services Facilities Contract - YHLA Architects - Montclair Elementary School New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and YHLA Architects, Oakland, CA, for the latter to perform a constructability review of the Architectural drawings and cursory review of the Civil, Landscape, and Structural drawings; conduct coordination review of Fire Protection, Audio/Visual, Food Service, Electrical, Mechanical, Plumbing plans and schedules, in conjunction with the Montclair Elementary School New Classroom Building Project, for the period commencing April 14, 2011 and concluding no later than December 31, 2011, in an amount not to exceed $28,896.00. | Recommended Favorably | Pass |
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11-0647
| 1 | | Amendment No. 2, Professional Services Facilities Contract - Anthony Ogbeide Associates, Inc. - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 2 between District and Anthony Ogbeide Associates, Inc., Oakland, CA, for the latter to provide additional Division of State Architect (DSA) inspection in conjunction with the Prescott Elementary School Modernization Project, in an additional amount not to exceed $7,670.00, increasing the Contract not to exceed amount from $54,600.00 to $62,270.00. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0648
| 1 | | Amendment No. 1, Professional Services Facilities Contract - Anthony Ogbeide Associates, Inc. - Madison Middle School Health Center Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 between District and Anthony Ogbeide Associates, Inc., Oakland, CA, for the latter to provide additional Division of State Architect (DSA) inspection in conjunction with the Madison Middle School Health Center Project, in an additional amount not to exceed $3,300.00, increasing the Contract not to exceed amount from $42,900.00 to $46,200.00. All other terms and conditions of the Contract remain in full force and effect | Recommended Favorably | Pass |
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11-0649
| 1 | | Amendment No. 1, Profession Services Facilities Contract - S. Meek Architecture - Havenscourt Middle School New Cafeteria and Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Amendment No. 1 between District and S. Meek Architecture, San Francisco, CA, for the latter to provide additional architectural and engineering design services to modify the foundation system of the new building from a rigid grade beam to a matt slab, install fire sprinklers in the temporary kitchen/cafeteria and various other items described herein, in conjunction with the Havenscourt Middle School New Cafeteria and Classroom Building Project, in an additional amount not to exceed $24,540.00, increasing the Contract not to exceed amount from $969,000.00 to $993,540.00 and extending the contract period of December 17, 2009 through June 30, 2013 to December 31, 2013. All other terms and conditions of the Contract remain in full force and effect. | Recommended Favorably | Pass |
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11-0656
| 1 | | Award of Bid and Construction Contract - Ray's Electric - Havenscourt Middle School Intrusion Alarm Upgrade Project | Agreement or Contract | Approval by the Board of Education of Resolution No. 1011-0144 - Award of Bid and Construction Contract between District and Ray's Electric, Oakland, CA, for the latter, as the lowest responsive, responsible bidder and rejecting all other bids, if any, to provide demolition of existing intrusion alarm devices and associated components, trenching, minor roof patching, minor wall patching, and electrical including installation of new intrusion alarm devices, in conjunction with the Havenscourt Middle School Intrusion Alarm Upgrade Project, for the period commencing April 14, 2011 and concluding no later than July 12, 201, in the amount of $137,600.00. | Recommended Favorably | Pass |
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11-0657
| 1 | | Award of Bid and Construction Contract - Ray's Electric - Downtown Educational Complex Relocation (Cole Phase 2 Hot Site) Project | Agreement or Contract | Approval by the Board of Education of Resolution No. 1011-0134 - Award of Bid and Construction Contract between District and Ray's Electric, Oakland, CA, for the latter, as the lowest responsive, responsible bidder and rejecting all other bids, if any, to install a dedicated 600 amp panel for the Data Center, including electrical receptacles related to the Temporary Hot Site Data Center as well as installation of data racks, in conjunction with the Downtown Educational Complex Relocation (Cole Phase 2 Hot Site) Project, for the period commencing April 14, 2011 and concluding no later than July 6, 2011, in the amount of $89,745.00. | Recommended Favorably | Pass |
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11-0667
| 1 | | Professional Services Facilities Contract - Comtel Systems Technology, Inc. - Montclair Elementary School New Classroom Building Project | Agreement or Contract | Approval by the Board of Education of Professional Services Facilities Contract between District and Comtel Systems Technology, Inc., Sunnyvale, CA, for the latter to provide installation of a new Rauland Telecenter VI communication system to replace the existing Rauland Telecenter 21 system, which will directly replace the existing system electronics and tie to and directly work with the existing classroom cable, speakers, clocks and telephones and various other items described herein, with the attached quotation incorporated into the contract to the extent that it is subordinate to and not inconsistent with said contract terms, in conjunction with the Montclair Elementary School New Classroom Building Project, for the period commencing May 1, 2011 and concluding no later than December 31, 2013, in an amount not to exceed $61,678.00. | Recommended Favorably | Pass |
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11-0678
| 1 | | Project Budget Decrease - Edna Brewer Middle School Restroom Plumbing Renovation Project | Appropriation | Approval by the Board of Education of Resolution 1011-0152 - Authorizing and approving the Project Budget Decrease for Edna Brewer Middle School Restroom Plumbing Renovation Project in the amount of $35,986.97, reducing budget from $509,250.00 to $473,263.03. | Recommended Favorably | Pass |
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11-0679
| 1 | | Project Budget Decrease - Claremont Middle School Plumbing Renovation Project | Appropriation | Approval by the Board of Education of Resolution 1011-0153 - Authorizing and approving the Project Budget Decrease for Claremont Middle School Plumbing Renovation Project in the amount of $200,000.00, reducing budget from $734,250.00 to $534,250.00. | Recommended Favorably | Pass |
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11-0680
| 1 | | Project Budget Decrease-Bret Harte Middle School Roofing Repair Project | Appropriation | Approval by the Board of Education of Resolution 1011-0155 - Authorizing and approving the Project Budget Decrease for Bret Harte Middle School Roofing Repair Project in the amount of $77,305.00, reducing budget from $518,000.00 to $440,695.00. | Recommended Favorably | Pass |
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11-0681
| 1 | | Project Budget Decrease - Calvin Simmons Middle School Shop Building Roof Replacement Project | Appropriation | Approval by the Board of Education of Resolution 1011-0145 -Authorizing and approving the Project Budget Decrease for Calvin Simmons Middle School Shop Building Roof Replacement Project in the amount of $49,732.00, reducing budget from $132,202.00 to $82,470.00. | Recommended Favorably | Pass |
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11-0682
| 1 | | Project Budget Decrease - Burbank Elementary School Roof Replacement Project | Appropriation | Approval by the Board of Education of Resolution 1011-0154 - Authorizing and approving the Project Budget Decrease for Burbank Elementary School Roof Replacement Project in the amount of $58,329.00, reducing budget from $588,500.00 to $530,171.00. | Recommended Favorably | Pass |
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11-0683
| 1 | | Project Budget Decrease - Marshall Elementary School Roof Replacement Project | Appropriation | Approval by the Board of Education of Resolution 1011-0148 - Authorizing and approving the Project Budget Decrease Marshall Elementary School Roof Replacement Project in the amount of $69,301.00, reducing budget from $560,700.00 to $491,399.00. | Recommended Favorably | Pass |
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11-0684
| 1 | | Project Budget Decrease - Roosevelt Middle School Paving Replacement Project | Appropriation | Approval by the Board of Education of Resolution 1011-0146 - Authorizing and approving the Project Budget Decrease for Roosevelt Middle School Paving Replacement Project in the amount of $20,505.00, reducing budget from $404,840.00 to $384,335.00. | Recommended Favorably | Pass |
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11-0685
| 1 | | Project Budget Decrease - McClymonds High School Basketball Court Paving Project | Appropriation | Approval by the Board of Education of Resolution 1011-0147 - Authorizing and approving the Project Budget Decrease for McClymonds High School Basketball Court Paving Project in the amount of $36,904.00, reducing budget from $120,364.00 to $83,460.00. | Recommended Favorably | Pass |
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11-0686
| 1 | | Project Budget Decrease - Lowell Middle School Covered Walkway Roof Replacement Project | Appropriation | Approval by the Board of Education of Resolution 1011-0149 - Authorizing and approving the Project Budget Decrease for Lowell Middle School Covered Walkway Roof Replacement Project in the amount of $30,817.00, reducing budget from $441,000.00 to $410,183.00. | Recommended Favorably | Pass |
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11-0687
| 1 | | Project Budget Decrease - Lowell Middle Shop Building Roof Replacement Project | Appropriation | Approval by the Board of Education of Resolution 1011-0150 - Authorizing and approving the Project Budget Decrease for Lowell Middle School Shop Building Roof Replacement Project in the amount of $66,928.00, reducing budget from $86,900.00 to $19,972.00. | Recommended Favorably | Pass |
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11-0688
| 1 | | Project Budget Decrease - Life Academy (Red Cross Building) Roof Replacement Project | Appropriation | Approval by the Board of Education of Resolution 1011-0151 - Authorizing and approving the Project Budget Decrease for Life Academy (Red Cross Building) Roof Replacement Project in the amount of $32,126.00, reducing budget from $277,900.00 to $245,774.00. | Recommended Favorably | Pass |
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11-0736
| 1 | | Change Order No. 5 - Riverview Construction - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 5 to Construction Contract with Riverview Construction, Sacramento, CA, for the latter to accelerate construction schedule in order to be substantially complete and allow occupancy for 1st day of school, in conjunction with the Prescott Elementary School Modernization Project, in the additional amount of $100,664.00, increasing the Agreement from a not to exceed amount of $2,693,746.02 to $2,794,410.02, and extending the end date from August 20, 2010 to September 2, 2010. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0737
| 1 | | Change Order No. 6 - Riverview Construction - Prescott Elementary School Modernization Project | Agreement or Contract | Approval by the Board of Education of Change Order No. 6 to Construction Contract with Riverview Construction, Sacramento, CA, for the latter to provide intrusion alarm to Portable N; irrigation control valve relocation; plumbing line repairs and various other items described herein in conjunction with the Prescott Elementary School Modernization Project, in the additional amount of $82,572.57, increasing the Agreement from a not to exceed amount of $2,794,410.02 to $2,876,982.59, and extending the end date from September 2, 2010 to September 14, 2010. All other terms and conditions of the Agreement remain in full force and effect. | Recommended Favorably | Pass |
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11-0037
| 1 | | Facilities Committee 2011 Work Plan | Report | Adoption by the Facilities Committee Work Plan for Calendar Year 2011, as specified herein, and incorporated herein by reference as though fully set forth. | Discussed | |
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Video
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11-0689
| 1 | | Report - Board Policy 7310 - Naming of Facility - Downtown Educational Complex | Report | A discussion by the Facilities Committee regarding Board Policy 7310 - Naming of Facility in relation to the Downtown Educational Complex. | Discussed | |
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Video
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11-0696
| 1 | | Presentation - Measure B (Fund 2122) - Budget to Actural Expenditure, and Cash Projections Report - As of March 14, 2011 | Report | Presentation to the Facilities Committee of the Measure B (Fund 2122) - Budget to Actual Expenditures, and Cash Projections Report as of March 14, 2011. | Discussed and Closed | |
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Video
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11-0877
| 1 | | Report - Claremont Middle School - Restroom Repairs | Discussion Item | Presentation by the Assistant Superintendent for Facilities, Planning and Management, Buildings & Grounds and Custodial Services responding to the Committee's query on the status of repairs to restrooms at Claremont Middle School. | | |
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11-0878
| 1 | | Report - Paul Robeson Building - Painting | Discussion Item | Presentation by the Assistant Superintendent for Facilities, Planning and Management, Buildings & Grounds and Custodial Services responding to the Committee's query regarding possible painting of the exterior of the Paul Robeson Building, 1025 2nd Avenue. | | |
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