Oakland Unified School District

Board of Education

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Oakland, CA 94607-4033

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the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

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Meeting Minutes Long - Final

Monday, September 12, 2022

6:30 PM

Internet Streamed (Via Zoom and Granicus Live Manager) and Broadcasted -

KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee

(Vancancy), Chairperson, Andrew Nelsen, Vice Chair, Travis Ritchie, Secretary

Members: Andrea Dawson, Victor Valerio, Mike Beebe, Sarah Price, Andrew Butler,

Elsie Marie Eskandari, (Vacancy)

NOTICE – EXCLUSIVELY VIRTUAL MEETING

Pursuant to Assembly Bill No. 361 and Resolution No. 2223-0028A (Making

Certain Findings Necessary To Permit Virtual Meetings In Specified

Circumstances), this meeting is being held virtually. The member of the

legislative body, as well as the attending District staff, will join the meeting

via phone/video conference and no teleconference locations need be posted.

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To view the Measures B, J, and Y Independent Citizens’ School Facilities

Bond Oversight Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Measures B, J, and Y Independent Citizens’ School

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NOTICE – EXCLUSIVELY VIRTUAL MEETING (CONTINUED)

In addition, members of the public may submit written comments for a

posted Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee Agenda Item, before a meeting

or while a meeting is “In Progress,” from the District’s Home Page -

Upcoming Events & Live Meeting Video by selecting Measures B, J, and Y

Independent Citizens’

School Facilities Bond Oversight Committee Agenda “eComment” or from the

Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens’

School Facilities Bond Oversight Committee>eComment

•

If Sunday or thereafter up to day before Meeting, click Calendar

Tab>This Week>Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee>eComment

•

If day of Meeting, click Calendar Tab>Today>Measures B, J, and Y

Independent Citizens’

School Facilities Bond Oversight Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a public record.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J (2012), and Measure

Y (2020), to provide advice and recommendation to the District regarding the

expenditure of funds for bond related projects, to actively review and report on

the proper expenditure of taxpayers’ money for school construction and to

take any necessary action in furtherance of its purpose including, but not

limited to, receiving and reviewing copies of annual independent financial

audits and deferred maintenance proposals, inspecting school facilities and

grounds, receiving and reviewing cost-saving measures designed to reduce

the costs of professional fees and site preparation. The Committee shall

have the option to tour sites where Bond funds are being expended, with

support from the Superintendent.

The Superintendent or designee shall consult with the Committee Chair

regarding the selection of the Finance and Performance Auditor and the

Financial Advisor as well as the hiring of a Deputy Facilities Chief. This

consultation shall include appointing the Committee Chair or designee to the

selection panel, if there is one, for the Finance and Performance Auditor, the

Financial Advisor, and the Deputy Chief, Facilities Planning and Management

to the extent permitted by law.

A. Call to Order

B. Roll Call

Acting Chairperson Nelsen called the September 12, 2022, Measures B, J,

and Y Independent Citizens' School Facilities Bond Oversight Committee

(BJY CBOC) to order at 6:30 P.M.

Present

7 - Member Victor Valerio

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

C. Election of Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee Officers – 2022 - 2023 Term

C.-1

22-2131

Nomination(s), Chairperson, Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee – 2022 - 2023

Unexpired Term

Acceptance of Nomination(s) from the membership for the position of

Chairperson of the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee for the 2022-2023 Unexpired Term.

Acting Chairperson Nelsen opened nominations for the Chairperson for BJY

CBOC.

Member Eskandari nominated Andrew Nelsen for Chairperson of BJY CBOC.

- Andrew Nelsen respectfully declined the nomination for Chairperson of BJY

CBOC.

Acting Chairperson Nelsen nominated Andrea Dawson for Chairperson of BJY

CBOC.

- Andrea Dawson accepted the nomination.

Public Comment: None

Acting Chairperson Nelsen closed nominations for the Chairperson for BJY

CBOC.

C.-2

22-2132

Election of the Chairperson, Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee – 2022-2023

Unexpired Term

Shall Andrea Dawson be elected Chairperson, Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee, for the

2022-2023 Unexpired Term?

Andrea Dawson, upon Roll Call of the membership, was elected

Chairperson, BJY CBOC, for the unexpired 2022 Term, by the following

vote:

Aye:

7 - Member Victor Valerio

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

Enactment No: 22-1635

C.-3

22-2133

Nomination(s), Vice Chairperson, Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee

– 2022-2023 Unexpired Term

Acceptance of Nomination(s) from the membership for the position of

Vice Chairperson of the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee for the 2022-2023

Unexpired Term.

Acting Chairperson Nelsen opened nominations for the Vice Chairperson for

BJY CBOC.

Member Chairperson Dawson nominated Travis Ritchie for Vice Chairperson

of BJY CBOC.

- Travis Ritchie accepted the nomination for Vice Chairperson of BJY CBOC.

- Travis Ritchie gave an up to two (2) minute speech.

Public Comment: None

Acting Chairperson Nelsen closed nominations for the Vice Chairperson for

BJY CBOC.

C.-4

22-2134

Election of the Vice Chairperson, Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee

– 2022-2023 Term

Shall Travis Ritchie be elected Vice Chairperson, Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee, for the

2022-2023 Unexpired Term?

Travis Ritchie, upon Roll Call of the membership, was elected Vice

Chairperson, BJY CBOC, for the unexpired 2022 Term, by the following

vote:

Aye:

7 - Member Victor Valerio

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

Enactment No: 22-1636

C.-5

22-2135

Nomination(s), Secretary, Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee – 2022-2023

Unexpired Term

Acceptance of Nomination(s) from the membership for the position of

Secretary of the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee for the 2022-2023 Unexpired Term.

Acting Chairperson Nelsen opened nominations for the Secretary for BJY

CBOC.

Vice Chairperson Travis Ritchie nominated Sarah Price for Secretary of BJY

CBOC.

- Sarah Price accepted the nomination for Secretary of BJY CBOC.

- Sarah Price gave an up to two (2) minute speech.

Public Comment: None

Acting Chairperson Nelsen closed nominations for the Secretary for BJY

CBOC.

C.-6

22-2136

Election of the Secretary, Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee – 2022-2023

Unexpired Term

Shall Sarah Price be elected Secretary, Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee, for the

2022-2023 Unexpired Term?

After the election of the Secretary Acting Chairperson Nelsen turned the

Chair over to Chairperson Dawson for the Meeting. Chairperson Dawson due

to some technical issue asked Vice Chairperson Ritchie to assume the Chair

for the Meeting.

Sarah Price, upon Roll Call of the membership, Sarah Price was

elected Secretary, BJY CBOC, for the unexpired 2022 Term, by the

following vote:

Aye:

7 - Member Victor Valerio

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

Enactment No: 22-1637

Roll Call (Secretary's Observation)

Secretary Price is absent from the Meeting at 6:59 P.M.

Present

Absent

6 - Member Victor Valerio

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

1 - Secretary Sarah Price

D. Speaker Request Cards/Modification(s) To Agenda

Submission of Speaker Cards in the traditional manner is N/A, given this

meeting is Virtual, during the COVID-19 Public Health Emergency. See the

above NOTICE - EXCLUSIVELY VIRTUAL MEETING - for instructions on

how to request to speak during this meeting.

Modification(s) to the Agenda, by the Charter Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the General Consent

Report for separate discussion and/or possible action.

E. Adoption of Committee Minutes

None

Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

G. Unfinished Business

H. New Business

None

H.-1

22-1999

Cole Administration Center Project - Timeline Extension to

Completion - June 2023 to June 2024 - Facilities Planning and

Management

A Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee by Deputy Chief, Facilities Planning

and Management, or designee, on proposed Cole Administration Center

Project construction timeline extension from June 2023 to June 2024, with

a proposed 1000 Broadway six (6) month lease extension until February

2024, with costs covered by the existing approved contingency, with the

option of a) all 1000 Broadway Central Office staff, thereafter, working

remotely or b) utilizing other option to be determined, from February 2024

through June.

22-1999 Presentation - Cole Administration Center Project -

Timeline Extension to Completion - June 2023 to June 2024

- Facilities Planning and Management

Attachments:

Mark Newton, Bond Program Director, gave a presentation on proposed Cole

Administration Center Project construction timeline extension from June 2023

to June 2024, with a proposed 1000 Broadway six (6) month lease extension

until February 2024, with costs covered by the existing approved contingency,

with the option of a) all 1000 Broadway Central Office staff, thereafter,

working remotely or b) utilizing other option to be determined, from February

2024 through June 2024.

Mark Newton and Facilities Committee staff responded to questions and

comments from the committee.

Responses from Discussion

Chairperson Dawson:

- Request for more detailed breakout of Budget and potential extension

costs.

Member Nelson:

- Request to rephrase Cole Administration Center Project item and other

items in the future to allow the BJY CBOC to make recommendations on

said items.

Public Comment:

Assata Olugbala

Misty Cross

Discussed

H.-2

22-2140

Board Bylaw 9131 Excerpt - Purpose and Activities of the

Independent Citizens Bond Oversight Committee - Measures B, J,

and Y Independent Citizens’ School Facilities Bond Oversight

Committee

Discussion by the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee of the Purpose and Activities of the

Independent Citizens Bond Oversight Committee as describe in Board

Bylaw 9131.

22-2140 Board Bylaw 9131 Excerpt - Purpose and Activities

of the Independent Citizens Bond Oversight Committee -

Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee

Attachments:

Member Nelsen gave an introduction to new members about the roles,

responsibilities and limits on authority of the BJY CBOC with references

made to Board Bylaw 9131 and California Education Code. Acting

Chairperson Travis Ritchie invited discussion among BJY CBOC Members.

Discussion: Vice Chairperson Ritchie, Chairperson Dawson

Public Comment: Assata Olugbala

Discussed

H.-3

22-2155

Report (Update) - Planning and Spending Measure B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Deputy Chief Facilities Planning and Management, or

Designee, of a Report (Update) to the Measures B, J, and Y Independent

Citizens’ School Facilities Bond Oversight Committee on the Planning and

Spending of Measure B, J, and Y Funded Projects for the Schools named

herein below:

Melrose Leadership Academy at Melrose Park

McClymonds High School

Laruel Child Development Center

Castlemont High School

Central Administrative Center at Cole Campus

Claremont Middle School: Multipurpose Building

22-2155 Report (Update) - Planning and Spending Measure

B, J, and Y Funding Projects - Facilities Planning and

Management

Attachments:

Kenya Chapman, Executive Director, Facilities Planning and Management,

gave a report (Update) on the Planning and Spending of Measure B, J, and Y

Funded Projects and responded to questions and comments from the

Committee.

Responses from Discussion:

Chairperson Dawson:

- Request to list contractor on each of the project fact sheets

- Request to have expenditure report summary included each month as a

standing item. Possibly included with project reports.

- Request to have a standing item to review the expenditure report.

- Facilities staff will provide expenditure reports once books are closed

for 2022.

Public Comment: Assata Olugbala

Discussed

Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

I.-1

22-2142

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– September 12, 2022

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up to 30 minutes - September

12, 2022.

Assata Olugbala

Presentation/Acknowledgment Made

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

Member Nelsen:

- Request for H.-1 22-1999 Cole Administrative Center Project item be

rephrased as an Action item.

Member Valerio:

- Request for a summary of soil remediation at Cole and McClymonds High

School

Chairperson Dawson:

- Request for a monthly expenditure report as a standing item on BJY CBOC

Agenda

- Request for a monthly Board Liaison Report as a standing item on BJY

CBOC Agenda