Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

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Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

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Meeting Minutes Long - Final

Monday, March 11, 2024

6:30 PM

3505 Market Street, Riverside, CA 92501

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee

Chairperson: Andrea Dawson, Vice Chairperson: Andrew Butler, Secretary: Sarah

Price

Members: Andrew Nelsen, Leslie Ayers, Alexandra Park, Viola Gonzales, John Jones

III, Angela Darby

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by

You may register to speak in advance on the Agenda Item whether attending

the meeting by teleconference, e.g., Zoom, or in person.

On line Speaker Card Registration (Sign In To Speak) opens at minimum 72

hours in advance for a Regular Meeting or at minimum 24 hours in advance

for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak

up to one hour before the beginning of the meeting. Manual (Paper) Speaker

Cards also will be available at the meeting for completion.

registered, first called, in order of Registration whether participation is in

person or virtually, e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish a one-time

OUSD eComment - Sign In (Register) To Speak Account providing your First

Name and Last Name and your email address. Your First Name and Last

Name, as Registered, must also show as the Participant or Profile Name on

a teleconference system (i.e., Zoom, webex, other). You will be requested to

The Sign In To Speak System, after the one time registration, will remember

you by first name and last name associated with your email address (profile),

making it easier for you to electronically Register or Sign In to Speak on an

Agenda Item at a future OUSD legislative meeting, e.g., Board, committee,

commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/83594342454 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 835

9434 2454, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Measures B, J, and Y Independent Citizens’ School Facilities

Bond Oversight Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment virtually by Zoom, if you have made a pre-meeting Request

to Speak, when your name is called, click the “Raise Your Hand” button. You

will be unmuted and allowed to make public comment. After the allotted time,

you will then be re-muted. Instructions on how to “Raise Your Hand” is

available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), if you have made a pre-meeting

Request to Speak, when your name is called, press “*9” to “Raise Your

Hand." You will be unmuted and allowed to make public comment. You will

then be re-muted. Instructions of how to raise your hand by phone are

available at: https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Measures B, J, and Y Independent Citizens’ School Facilities Bond

Oversight Committee Meeting Agenda Item, before a meeting or while a

meeting is “In Progress,” from the District’s Home Page - Upcoming Events &

Live Meeting Video by selecting Board of Education Agenda “eComment” or

from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

Committee>eComment

•

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee>eComment

•

If day of Meeting, click Calendar Tab>Today>Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

Committee>eComment

Or by clicking the“eComment” in bold link on the cover page of this Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J (2012), and Measure

Y (2020), to provide advice and recommendation to the District regarding the

expenditure of funds for bond related projects, to actively review and report on

the proper expenditure of taxpayers’ money for school construction and to

take any necessary action in furtherance of its purpose including, but not

limited to, receiving and reviewing copies of annual independent financial

audits and deferred maintenance proposals, inspecting school facilities and

grounds, receiving and reviewing cost-saving measures designed to reduce

the costs of professional fees and site preparation. The Committee shall

have the option to tour sites where Bond funds are being expended, with

support from the Superintendent.

A. Call to Order

Chairperson Andrea Dawson called the March 11, 2024, Measures B, J, and

Y Independent Citizens' School Facilities Bond Oversight (BJY) Committee

Meeting to order at 6:31 P.M.

B. Roll Call

Present

7 - Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Secretary Sarah Price

Vice Chairperson Andrew Butler

Chairperson Andrea Dawson

2 - Member Viola Gonzales

Member Angela Darby

Absent

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measures B, J, and Y Independent

Citizens’ School Facilities Bond Oversight Committee, allows for any change

in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

Roll Call (Secretary's Observation)

Member Gonzales is present at 6:36 P.M.

Present

8 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Secretary Sarah Price

Vice Chairperson Andrew Butler

Chairperson Andrea Dawson

1 - Member Angela Darby

Absent

D.-1

24-0567

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – February 12, 2024

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of February

12, 2024.

24-0567 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – February 12,

2024

Attachments:

A motion was made by Chairperson Dawson, seconded by Vice

Chairperson Butler, that the February 12, 2024, BJY Committee

Meeting Minutes, be Adopted. The motion carried by the following

vote:

Aye:

7 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Vice Chairperson Andrew Butler

Chairperson Andrea Dawson

1 - Secretary Sarah Price

1 - Member Angela Darby

Abstained:

Absent:

Enactment No: 24-0505

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

Roll Call (Secretary's Observation)

Member Darby is present at 6:43 P.M.

Present

9 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Member Angela Darby

Secretary Sarah Price

Vice Chairperson Andrew Butler

Chairperson Andrea Dawson

F.-1

23-2009

Report (Update) - Planning and Spending Measure B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report (Update) to the Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee on the Planning and Spending

of Measure B, J, and Y Funded Projects named below as of January

2024:

Central Administrative Center at Cole Campus New Construction

and Site Improvements

Claremont Middle School New Multi-Purpose Building & Kitchen

Coliseum College Prep Academy Site Expansion

Laurel Child Development Center (“CDC”) New Construction

Garfield Elementary School Modernization

Kaiser Early Childhood Learning Center Site Improvements

McClymonds High School Modernization

Melrose Leadership Academy Modernization, and

Roosevelt Middle School Modernization.

23-2009 Report (Update) - Planning and Spending Measure

B, J, and Y Funding Projects - Facilities Planning and

Management (2/8/2024)

Attachments:

David Colbert, Director, Facilities Planning and Management, presented on

the Planning and Spending of Measure B, J, and Y Funded Projects as of

January 2024. Elena Comrie, Project Manager, Facilities Planning and

Management, and Kenya Chatman, Executive Director, Facilities Planning

and Management, provided additional comments to Committee Members

comments and questions.

Discussion: Members Park, Nelson, Gonzales, Jones III, Darby, Secretary

Price, Chairperson Dawson

- Committee Members discussed suggestions for improvements to Project

Fact Sheets. Director Colbert requested mock up from Committee Members.

Secretary Price, Member Park, and Chairperson Dawson will do a mockup

and work with Facilities Staff on revising Project Fact Sheets, such as

budget committed versus expended, Contractor contract amount, and

Change Order (CO) of contract and budget augmentation percentage.

- Member Nelson discussed the total CO budget for Cole, and asked for

clarity.

- Member Jones III asked about community outreach to the school

communities and parent engagement.

- Member Park asked why Roosevelt Project schedule has changed.

Public Comment: Assata Olugbala

Discussed

F.-2

24-0368

Facilities Site Visits - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight

A Discussion and possible adoption by Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee of the

Facilities Site Visits for the 2023 - 2024 School Year.

24-0368 Facilities Site Visits - Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Attachments:

David Colbert, Director, Facilities Planning and Management, presented the

Facilities Site Visits for the 2023 - 2024 School Year and responded to

comment and questions from the Committee.

Discussion: Members Nelsen, Park, Ayers, Gonzales, Vice Chairperson

Butler, Chairperson Dawson

- Chairperson Dawson stated that the BJY Committee is also invited to

ribbon cutting ceremonies.

- Member Park requested a School Site representative to be present at each

Site Visit.

- Director Colbert responded to Member Park's request by stating the School

Site will assign a representative if possible.

- Member Nelson asked about budget and scope for the East Oakland Pride

Project.

- Director Colbert responded to Member Nelsen's ask by stating, Electric

Vehicle Charger, and resurfacing and the budget is approximately between $3

to $5 Million. Staff will provide additional information at a future BJY

Committee Meeting.

- The Final approved Site Visit Schedule with dates to be determined is as

follows: 1) Roosevelt Middle School and Garfield Elementary School, 2)

Central Administrative Center at Cole and McClymonds High School, 3)

Lockwood Elementary School and Coliseum College Preparatory Academy 4)

Melrose Leadership Academy Manzanita Community School, 5) Laurel Child

Development Center and Claremont Middle School, 6) East Oakland Pride.

Public Comment: Assata Olugbala

A motion was made by Member Gonzales, seconded by Member

Nelsen, the Facilities Site Visits for the 2023 - 2024 School Year, be

Adopted in the following order with Dates to be Determined: 1)

Roosevelt Middle School and Garfield Elementary School, 2) Central

Administrative Center at Cole and McClymonds High School, 3)

Lockwood Elementary School and Coliseum College Preparatory

Academy 4) Melrose Leadership Academy Manzanita Community

School, 5) Laurel Child Development Center and Claremont Middle

School, 6) East Oakland Pride. The motion carried by the following

vote:

Aye:

9 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Member Angela Darby

Secretary Sarah Price

Vice Chairperson Andrew Butler

Chairperson Andrea Dawson

Enactment No: 24-0506

G. New Business

G.-1

24-0569

Progress Report - Measures B and J General Obligation Bonds

Performance and Financial Audit - Fiscal Year Ending June 30,

2023

A Report to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee by the Chief Systems and Services,

or Designee, on the status of the Bond Performance Audit and Financial

Statements for Fiscal Year Ending June 30, 2023.

Michael Ezeh, Account Manager, Facilities Planning and Management,

reported on the status of the Bond Performance Audit and Financial

Statements for Fiscal Year Ending June 30, 2023. Account Manager Ezeh

stated the Bond Performance Audit and Financial Statements for Fiscal Year

Ending June 30, 2023, will be complete before the March 30, 2024, deadline

and will be presented at a future BJY Committee Meeting. Account Manager

Ezeh responded to comment and questions from the Committee.

Discussion: Members Ayers, Gonzales, Jones III, Chairperson Dawson

Public Comment: Assata Olugbala

Discussed

G.-2

23-2701A

Change Order No. 4, Agreement Between Owner and Contractor -

Arntz Builders, Inc. - Cole Campus Central Administration Center

Project - Division of Facilities Planning and Management

A discussion by and between Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee and Facilities Planning and

Management Staff of Board of Education approved Change Order No. 4,

Agreement Between Owner and Contractor by and between the District

and Arntz Builders, Inc., Petaluma, CA, for additional construction

services which includes PCO's 15 and 47- 56, request for approval of

various contract changes, as delineated in Change Order, incorporated

herein by reference as though fully set forth, for the Cole Campus Central

Administration Center Project, in the additional amount of $2,315,466.06,

increasing the Agreement amount from $40,025,863.82 to

$42,341,329.88. and extending the contract term by 431 calendar days,

ending April 15, 2024, with all other terms and conditions of the

Agreement remaining in full force and effect (Legislative File No. 23-2701,

Enactment No. 24-0284, February 14, 2024).

23-2701A Change Order No. 4, Agreement Between Owner

and Contractor - Arntz Builders, Inc. - Cole Campus Central

Administration Center Project - Division of Facilities

Planning and Management

Attachments:

Elena Comrie, Project Manager, Facilities Planning and Management,

presented Change Order No. 4, Agreement Between Owner and Contractor by

and between the District and Arntz Builders, Inc., Petaluma, CA, for

additional construction services which includes PCO's 15 and 47- 56, request

for approval of various contract changes, as delineated in Change Order,

incorporated herein by reference as though fully set forth, for the Cole

Campus Central Administration Center Project, in the additional amount of

$2,315,466.06, increasing the Agreement amount from $40,025,863.82 to

$42,341,329.88. and extending the contract term by 431 calendar days,

ending April 15, 2024. All other terms and conditions of the Agreement

remain in full force and effect, approved by the Board of Education on

February 14, 2024, Enactment No. 24-0284.

Project Manager Comrie and Kenya Chatman, Executive Director, Facilities

Planning and Management, responded to comments and questions from the

Committee.

Discussion: Members Nelsen, Park, Secretary Price, Chairperson Dawson

- Project Manager Comrie provided an overview of Change Order (CO) No. 4,

such as added stair case, sewer adjustments, inflation, and General

Contracts.

- Several BJY Committee Members raised concerns regarding the addition of

the stair case and that it should not have been added to the scope of this

project.

- Chairperson Dawson requested COs come to BJY Committee first before

going to Facilities Committee and/or Board of Education.

- Facilities Staff estimates an additional $5 Million budget augmentation to

the Central Administrative Center at Cole at a future date to be determined.

- BJY Committee requested CO No. 5 for the Central Administration Center

Project at Cole Campus be brought to BJY Committee at it's next meeting

with an updated Project Fact Sheet.

- Member Nelson stated, there is a process problem as these COs only

come to BJY Committee and the Board of Education when it is too late for

any changes to be made.

- Facilities Staff mentioned that 10% of contract is staff discretionary funds.

- BJY Committee Members expressed confusion regarding the 10% staff

discretionary funds and questioned if that has been spent already due to the

Fact Sheet for Central Administrative Center at Cole project showing staff

discretionary funds at 18%.

- Chairperson Dawson stated that staff discretionary funds is a policy choice.

- Chairperson Dawson requested BJY Committee to be notified when there is

discretionary spending in COs.

Public Comment: Assata Olugbala

Discussed

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

24-0568

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee - Up To 30

Minutes – March 11, 2024

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Up To 30 Minutes - March 11,

2024.

Assata Olugbala

Presentation/Acknowledgment Made