Oakland Unified School District

Board of Education

1016 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

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Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of the

Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

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Meeting Minutes Long - Final

Monday, April 10, 2023

6:30 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee

Andrea Dawson, Chairperson, Travis Ritchie, Vice Chair, Sarah Price, Secretary

Members: Andrew Nelsen, Victor Valerio, Andrew Butler, Elsie Marie Eskandari,

(Vacancy), (Vacancy)

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

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- Upcoming Events & Live Meeting Video, please select the meeting name

and click on the “In Progress” link under Video or go to the Legislative

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Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

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(CONTINUED)

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posted Measures B, J, and Y Independent Citizens’ School Facilities Bond

Oversight Committee Meeting Agenda Item, before a meeting or while a

meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Measures B, J, and Y Independent

Citizens’ School Facilities Bond Oversight Committee Agenda “eComment”

or from the Legislative Information Center, as follows:

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If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

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MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

A. Call to Order

B. Roll Call

Chairperson Dawson called the April 10, 2023, Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight (BJY) Committee to

order at 6:32 P.M.

Present

6 - Member Andrew Butler

Member Victor Valerio

Member Andrew Nelsen

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

3 - 2_(Vacancy) (Vacancy)

(Vacancy) (Vacancy)

Absent

Member Elsie Eskandari

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measures B, J, and Y Independent

Citizens’ School Facilities Bond Oversight Committee, allows for any change

in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

The Committee, after taking up G.-2, took up G.-8 and then H.-1 and I.

Introduction of New Legislative Matters and adjourned the meeting

thereafter due to lack of time to take up other items.

D. Adoption of Committee Minutes

D.-1

23-0620

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – February 13, 2023

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of

February 13, 2023.

23-0620 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – February 13,

2023

Attachments:

A motion was made by Member Nelsen, seconded by Chairperson

Dawson, that the February 13, 2023 Committee Minutes be Adopted.

The motion carried by the following vote:

6 - Member Andrew Butler

Aye:

Member Victor Valerio

Member Andrew Nelsen

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

Absent:

3 - 2_(Vacancy) (Vacancy)

(Vacancy) (Vacancy)

Member Elsie Eskandari

Enactment No: 23-0571

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately

or otherwise acted upon. Generally, these items are routine in nature, and

are acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

None

G. New Business

G.-1

23-0858

Measures B, J, and Y General Obligation Bonds Performance

and Financial Audit Reports - Fiscal Year Ending June 30, 2022 -

Eide Bailly, LLP, Independent Auditors

Presentation to the Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee of the Performance

Audit Report 2006 Measure B, 2012 Measure J, and 2020 Measure Y

General Obligation Bond Funds June 30, 2022, Financial Statements

2006 Measure B General Obligation Bond Fund June 30, 2022,

Financial Statements 2012 Measure J General Obligation Bond Fund

June 30, 2022, and Financial Statements 2020 Measure Y General

Obligation Bond Fund June 30, 2022, each, by Eide Bailly, LLP,

Independent Auditors.

23-0858 Presentation - Fiscal Year 2022 Audited (B, J, Y)

Bond Fund Financial Statements and Bond Performance

Audit (4/10/2023)

Attachments:

23-0858 Performance Audit Report 2006 Measure B, 2012

Measure J, and 2020 Measure Y General Obligation Bond

Funds June 30, 2022 (4/10/2023)

23-0858 Financial Statements 2006 Measure B General

Obligation Bond Fund June 30, 2022 (4/10/2023)

23-0858 Financial Statements 2012 Measure J General

Obligation Bond Fund June 30, 2022 (4/10/2023)

23-0858 Financial Statements 2020 Measure Y General

Obligation Bond Fund June 30, 2022 (4/10/2023)

Nathan Edelman, Independent Auditor, Eide Bailly, LLP, presented the BJY

General Obligation Bonds Performance and Financial Audit Report and

responded to comments and questions from the Committee. David Colbert,

Director, Facilities Planning and Management, Kenya Chatman, Executive

Director, Facilities Planning and Management, and Michael Ezeh,

Accounting Manager, Financial Planning and Management provided

additional comments.

Discussion: Members Nelsen, Valerio, Butler, Vice Chairperson Ritchie,

Chairperson Dawson

Chairperson Dawson said all change orders should be reported to the BJY

Committee per bylaw - 9131

Public Comment - None

Discussed and Closed

Enactment No:

G.-2

23-0668

Amendment, Measure Y Spending Plan - April 2023 - Facilities

Planning and Management

Presentation to the Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee, by Deputy Chief,

Facilities Planning and Management, or Designee, on the proposed

revisions to the Measure Y Spending Plan as of April 2023.

23-0668 Presentation - Amendment, Measure Y Spending

Plan - April 2023 - Facilities Planning and Management

(4/20/2023)

Attachments:

23-0668 Memorandum - Amendment, Measure Y

Spending Plan - April 2023 - Facilities Planning and

Management (4/20/2023)

23-0668 22-0223 - District's Capital (Facilities) Program -

Measure Y District Initiative Work Plan - February 2022,

Attachment No. 5 (Board Adopted - 3/23/2022)

23-0668 19-2517 - Oakland Unified School District - 2020

Facilities Master Plan - Division of Facilities Planning and

Management, Attachment No. 12 (Board Adopted -

5/13/2020)

23-0668 Board Policy 7113 - Vision and Goals for General

Obligation Bond Program

Kenya Chatman, Executive Director, Facilities Planning and Management,

and Mark Newton, Bond Program Director, Facilities Planning and

Management presented the proposed revisions to the Measure Y Spending

Plan for 2023 and responded to comments and questions from the

Committee. David Colbert, Director, Facilities Planning and Management

and Benjamin "Sam" Davis, Director, Board of Education, provided

additional comments.

Discussion: Members Nelson, Butler, Valerio, Secretary Price, Chairperson

Dawson

Public Comment - None

Discussed

G.-3

23-0366

GOB Bond External Auditor - Fiscal Year 2023 - 2024 - Facilities

Planning and Management

An oral report to the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee by the Deputy Chief

Facilities Planning and Management, or Designee, on the status of the

selection of the District GOB Bond External Auditor for Fiscal Year

2023 - 2024.

Postponed to a Date certain - To Be Determined

G.-4

23-0615

Report (Update) - Planning and Spending Measures B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Deputy Chief Facilities Planning and

Management, or designee, to the Facilities Committee on the

Planning and Spending of Measure B, J, and Y Funded Projects, as of

this meeting, named below:

Oakland Unified School District (OUSD) Solar Projects

Roosevelt Middle School

Melrose Leadership Academy

Claremont Middle School: Multipurpose Building

Centro Infantil Child Development Center

Coliseum College Preparatory Academy

Castlemont High School

Central Administrative Center at Cole Campus

Melrose Leadership Academy Living School Yards Project

Laurel Child Development Center

McClymonds High School

23-0615 Report (Update) - Planning and Spending

Measures B, J, and Y Funding Projects - Facilities

Planning and Management (3/21/2023)

Attachments:

Postponed to a Date Certain - To Be Determined

G.-5

23-0616

Budget to Actual Expenditures and Cash Flow Projections

Template Revision - Facilities Planning and Management

A discussion and possible approval by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee of

the proposed Measures B and J Budget to Actual Expenditures and

Cash Flow Projections Template Revision.

23-0616 Budget to Actual Expenditures and Cash Flow

Projections Template Revision - Facilities Planning and

Management (4/10/2023)

Attachments:

Postponed to a Date Certain - To Be Determined

G.-6

23-0619

Project Fact Sheet Template Revision - Facilities Planning and

Management

A discussion and possible approval by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee of

the proposed Project Fact Sheet Template Revision.

23-0619 Project Fact Sheet Template Revision - Facilities

Planning and Management (4/10/2023)

Attachments:

Postponed to a Date Certain - To Be Determined

G.-7

23-0617

Report - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Liaison - Benjamin "Sam"

Davis, Facilities Committee

A Report to the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Liaison, Benjamin "Sam"

Davis, of the following matters:

Facilities Committee Special Meeting on March 21, 2023.

Informational update, if known, on the Superintendent’s

hiring of the Deputy Chief of Facilities Planning and

Management.

Postponed to a Date Certain - To Be Determined

G.-8

23-0857

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee - 2022-2023 Annual Report

A discussion and possible adoption by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee of

its Plan and timeline for producing the 2022-2023 Annual Report.

Chairperson Dawson opened the floor for discussion of B,J, and Y 2022 -

2023 Annual Report.

Member Butler volunteered to author the 2022 - 2023 Annual Report.

Discussion: Member Butler, Vice Chairperson Ritchie, Chairperson Dawson

Discussed

G.-9

23-0672

Report - Committee Vacancies and Meeting Teleconference

Requirements Under the Brown Act

Discussion by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of Committee Vacancies, and

Brown Act Requirements for teleconference participation in

meetings.

Postponed to a Date Certain - To Be Determined

Public Comments on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item

not appearing on the posted agenda for this meeting, except the Committee

or staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own

initiative or in response to questions posed by the public, a member of the

Committee or its staff may ask a question for clarification, make a brief

announcement, or make a brief report of his or her own activities.

H.-1

23-0618

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30

Minutes – April 10, 2023

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes -

April 10, 2023.

No Public Comments

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a

Committee member or Members of the Public.

None