Oakland Unified School District

Board of Education

1000 Broadway, Suite 440

Oakland, CA 94607-4033

(510) 879-8199 Voice

(510) 879-2299 eFax

(510) 879-2300 eTTY/TDD

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Tuesday, March 21, 2023

6:00 PM

Special Meeting

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Benjamin "Sam" Davis, Chairperson

Clifford Thompson, Member

Valarie Bachelor, Member

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/87122715027 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 871

2271 5027, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment in-person, please follow the directions of the Chairperson.

•

To comment by Zoom, click the “Raise Your Hand” button to request to

speak when Public Comment is being taken on the eligible Agenda item.

You will be called on (by the name you logged in with), unmuted and allowed

to make public comment. After the allotted time, you will then be re-muted.

Instructions on how to “Raise Your Hand” is available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), press “*9” to “Raise Your Hand” to

request to speak when Public Comment is being taken on the eligible

Agenda Item. You will be called on (by the Area Code and the last three

digits of your phone number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted. Instructions of how to raise

your hand by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Facilities Committee Meeting Agenda Item, before a meeting or while

a meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Facilities Committee Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

C.-1

22-2416

Report - Districtwide Security Systems - Division of Facilities

Planning and Management

A continued discussion of an oral report to the Facilities Committee by

Deputy Chief, Facilities Planning and Management or designee, on

Districtwide Security Systems and Door Entry System improvements at

school sites.

22-2416 Report - Districtwide Security Systems - Division of

Facilities Planning and Management (4/20/2023)

Attachments:

David Colbert, Director, Facilities Planning and Management, gave a verbal

update on Districtwide Security Systems and Door Entry System

improvements at school sites and responded to comments and questions

from the Committee.

- Emergency Districtwide Maintenance contract in progress. Currently there

is no specified date for when the contract will come before the Facilities

Committee for review and recommendation to the Board for approval.

- School site security upgrades due to be complete in April 2023: Oakland

High School.

- School site security upgrades due to be complete in May 2023: Oakland

Technical High School, Oakland International High School, Fremont High

School, Street Academy Alternative School, Rudsdale Continuation School,

Sojouner Truth Virtual Academy, Skyline High School.

- School site security upgrades due to be complete in June 2023: Castlemont

High School.

- Over 30 school sites will receive door entry upgrades with Elementary and

Secondary School Emergency Relief (ESSER) funding.

Discussion: Vice President Thompson, Chairperson Davis

Public Comment: None

Discussed

D. New Business

D.-1

23-0615

Report (Update) - Planning and Spending Measures B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Deputy Chief Facilities Planning and Management, or

designee, to the Facilities Committee on the Planning and Spending of

Measure B, J, and Y Funded Projects, as of this meeting, named below:

Oakland Unified School District (OUSD) Solar Projects

Roosevelt Middle School

Melrose Leadership Academy

Claremont Middle School: Multipurpose Building

Centro Infantil Child Development Center

Coliseum College Preparatory Academy

Castlemont High School

Central Administrative Center at Cole Campus

Melrose Leadership Academy Living School Yards Project

Laurel Child Development Center

McClymonds High School

23-0615 Report (Update) - Planning and Spending Measures

B, J, and Y Funding Projects - Facilities Planning and

Management (3/21/2023)

Attachments:

David Colbert, Director, Facilities Planning and Management and Kenya

Chatman, Executive Director, Facilities Planning and Management gave a

presentation on the Planning and Spending of Measure B, J, and Y Funded

Projects and responded to comments and questions from the Committee.

Discussion: Member Bachelor, Chairperson Davis

Public Comment: None

Discussed

D.-2

23-0668

Measure Y Spending Plan - April 2023 Revisions - Facilities

Planning and Management

Presentation to the Facilities Committee, by Deputy Chief, Facilities

Planning and Management, or Designee, on the proposed revisions to the

Measure Y Spending Plan as of March 2023.

23-0668 Presentation - Measure Y Spending Plan - April

2023 Revisions - Facilities Planning and Management

(4/20/2023)

Attachments:

23-0668 22-0223 - District's Capital (Facilities) Program -

Measure Y District Initiative Work Plan - February 2022,

Attachment No. 5 (Board Adopted - 3/23/2022)

23-0668 19-2517 - Oakland Unified School District - 2020

Facilities Master Plan - Division of Facilities Planning and

Management, Attachment No. 12 (Board Adopted -

5/13/2020)

23-0668 Board Policy 7113 - Vision and Goals for General

Obligation Bond Program

Kenya Chatman, Executive Director, Facilities Planning and Management and

Mark Newton, Bond Program Director, Facilities Planning and Management,

on the proposed revisions to the Measure Y Spending Plan as of March 2023

and responded to comments and questions from the Committee.

Discussion: Director Bachelor, Vice President Thompson, Chairperson Davis

Public Comment: Misty Cross, Andy Nelsen, Ginale Harris, Kim Davis

Chairperson Davis recommended that staff provide more detail on the

justification for each project increase to the Measure Y projects listed in the

presentation.

Director Bachelor recommended that staff provide information on how much

Measure B, J, and Y funds were spent in each District.

Discussed

Roll Call - Secretary's Observation

Member Bachelor is absent from the Meeting at 7:59 P.M.

Present

Absent

2 - Director Benjamin "Sam" Davis

Director Clifford Thompson

1 - Director Valarie Bachelor

Roll Call - Secretary's Observation

Member Bachelor is present at 8:00 P.M.

Present

3 - Director Benjamin "Sam" Davis

Director Clifford Thompson

Director Valarie Bachelor

D.-3

23-0185

Agreement Between Owner and Alternative Design-Builder – Alten

Construction, Inc. with HKIT Architects – McClymonds High

School Modernization Design Build Services Project - Division of

Facilities Planning and Management

Approval by the Facilities Committee of favorable recommendation to the

Board of Education of Agreement Between Owner and Alternative

Design-Builder by and between the District and Alten Construction, Inc.,

Oakland, CA, for the latter to provide design build services, as described

in Article I, Scope of Work, of the Agreement, incorporated herein by

reference as though fully set forth, for the McClymonds High School

Modernization Design Build Services Project, in the lump sum amount of

$5,724,000.00, which includes a contingency amount of $50,000.00, for

additional services, with the work scheduled to commence on February

23, 2023, and scheduled to last until December 31, 2027.

Vendor No.: 000383

Resource Code-Site No.: 9655 303

Funding Source: Fund 21 Building Funds Measure Y

23-0185 Agreement Between Owner and Alternative

Design-Builder – Alten Construction, Inc. with HKIT

Architects – McClymonds High School Modernization

Design Build Services Project - Division of Facilities

Planning and Management

Attachments:

The Facilities Committee discussed the Agreement between the District and

Alten Construction, Inc., Oakland, CA.

Discussion: Director Bachelor, Vice President Thompson, Chairperson Davis

Public Comment: Ginale Harris, Kim Davis, Misty Cross

A motion was made by Director Thompson, seconded by Director

Bachelor, that this Agreement or Contract be Recommended

Favorably to the Board of Education. The motion carried by the

following vote:

Enactment No: 23-0652

D.-4

23-0667

Report - Facilities Committee Liaison – Andrea Dawson

A Report to the Facilities Committee, by Andrea Dawson, Chairperson,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee, on the following matters:

Measures BJY Committee Membership and Vacancies.

Chairperson Davis provided a brief summary regarding vacancies on the

Measures B, J, and Y Committee for the Liaison Report due to Andrea

Dawson absence from the Meeting.

Discussion - None

Public Comment - None

Discussed

E. Adjournment

Chairperson Davis adjourned the Meeting at 8:20 P.M.

Prepared By:

Approved By: