Oakland Unified School District

Board of Education

1000 Broadway, Suite 440

Oakland, CA 94607-4033

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the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

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Meeting Minutes Long - Final

Monday, February 13, 2023

6:30 PM

Internet Streamed (Via Zoom and Granicus Live Manager) and Broadcasted -

KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee

Andrea Dawson, Chairperson, Travis Ritchie, Vice Chair, Sarah Price, Secretary

Members: Andrew Nelsen, Victor Valerio, Andrew Butler, Elsie Marie Eskandari,

(Vacancy), (Vacancy)

NOTICE – EXCLUSIVELY VIRTUAL MEETING

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Certain Findings Necessary To Permit Virtual Meetings In Specified

Circumstances), this meeting is being held virtually. The member of the

legislative body, as well as the attending District staff, will join the meeting

via phone/video conference and no teleconference locations need be posted.

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To view the Measures B, J, and Y Independent Citizens' School Facilities

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Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

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Tab>Calendar>Today>

Measures B, J, and Y Independent Citizens' School Facilities Bond Oversight

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NOTICE – EXCLUSIVELY VIRTUAL MEETING (CONTINUED)

In addition, members of the public may submit written comments for a

posted Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee Agenda Item, before a meeting or while a meeting is “In

Progress,” from the District’s Home Page - Upcoming Events & Live Meeting

Video by selecting

Measures B, J, and Y Independent Citizens' School Facilities Bond Oversight

Committee Agenda “eComment” or from the Legislative Information Center,

as follows:

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If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

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If Sunday or thereafter up to day before Meeting, click Calendar

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If day of Meeting, click Calendar Tab>Today>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

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Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a public record.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J (2012), and Measure

Y (2020), to provide advice and recommendation to the District regarding the

expenditure of funds for bond related projects, to actively review and report on

the proper expenditure of taxpayers’ money for school construction and to

take any necessary action in furtherance of its purpose including, but not

limited to, receiving and reviewing copies of annual independent financial

audits and deferred maintenance proposals, inspecting school facilities and

grounds, receiving and reviewing cost-saving measures designed to reduce

the costs of professional fees and site preparation. The Committee shall

have the option to tour sites where Bond funds are being expended, with

support from the Superintendent.

The Superintendent or designee shall consult with the Committee Chair

regarding the selection of the Finance and Performance Auditor and the

Financial Advisor as well as the hiring of a Deputy Facilities Chief. This

consultation shall include appointing the Committee Chair or designee to the

selection panel, if there is one, for the Finance and Performance Auditor, the

Financial Advisor, and the Deputy Chief, Facilities Planning and Management

to the extent permitted by law.

A. Call to Order

B. Roll Call

Chairperson Andrea Dawson called the February 13, 2023, Measures B, J,

and Y Independent Citizens' School Facilities Bond Oversight (BJY)

Committee to order at 6:30 P.M.

Present

7 - Member Andrew Butler

Member Elsie Eskandari

Member Victor Valerio

Member Andrew Nelsen

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

2 - 2_(Vacancy) (Vacancy)

(Vacancy) (Vacancy)

Absent

C. Speaker Request Cards/Modification(s) To Agenda

Submission of Speaker Cards in the traditional manner is N/A, given this

meeting is Virtual, during the COVID-19 Public Health Emergency. See the

above NOTICE - EXCLUSIVELY VIRTUAL MEETING - for instructions on

how to request to speak during this meeting.

Modification(s) to the Agenda, by the Charter Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the General Consent

Report for separate discussion and/or possible action.

G.-1 was requested by Facilities Planning and Management Staff to be taken

up as the first item in Unfinished Business. The presenter for G.-1, Josh

Daniels, Chief Governance Officer, was not present at the time the item was

taken up, therefore G.-1 was taken up in agenda printed order.

H.-1 was taken up before G.-4. All other items were taken up in agenda

printed order.

D. Adoption of Committee Minutes

D.-1

23-0364

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – January 5, 2023

Minutes - Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight - January 5, 2023.

23-0364 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – January 5,

2023

Attachments:

A motion was made by Member Nelsen, seconded by Vice

Chairperson Ritchie, that the January 5, 2023, Committee Minutes be

Adopted. The motion carried by the following vote:

7 - Member Andrew Butler

Aye:

Member Elsie Eskandari

Member Victor Valerio

Member Andrew Nelsen

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

2 - 2_(Vacancy) (Vacancy)

(Vacancy) (Vacancy)

Absent:

Enactment No: 23-0416

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

19-2517

Oakland Unified School District - 2020 Facilities Master Plan -

Division of Facilities Planning and Management

A Presentation to the Measures B, J, and Y Independent Citizens’

Facilities Bond Oversight Committee by Deputy Chief, Facilities Planning

and Management or Designee, of the District’s 2020 Facilities Master

Plan adopted by the Board of Education on May 13, 2020.

19-2517 Presentation - 2019-2020 Facilities Master Plan

(4/17/2020 & 4/22/2020)

Attachments:

19-2517 2020 District's Facilities Master Plan - April 2020

(4/24/2020 - Revised; 5/13/2020 - Final)

Kenya Chatman, Executive Director, Facilities Planning and management,

gave of the District’s 2020 Facilities Master Plan adopted by the Board of

Education on May 13, 2020 and responded to comments and questions from

the Committee.

Discussion: Members Nelsen, Butler, Secretary Price

- Secretary Price requested a presentation referenced by Josh Daniels on

prioritization spending list.

- Member Nelson requested to have equity index on selection of

projects/funding prioritization for future meetings.

Public Comment: Assata Olugbala

Discussed

Enactment No: 20-0667

G. New Business

G.-1

21-2830

Report and Possible Remedies - Subsurface Contamination -

District Facilities

Presentation to the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee by the Superintendent of Schools, or

designee, of a Report and Potential Remedies of Subsurface

Contamination - District Facilities.

21-2830 Report and Possible Remedies - Subsurface

Contamination - District Facilities (2/13/2023)

Attachments:

Josh Daniels, Chief Governance Officer, gave a report on Subsurface

Contamination and Potential Remedies at Schools sites and had a

discussion with the Committee.

Discussion: Member Valerio, Vice Chairperson Ritchie, Chairperson Dawson

Public Comment: Assata Olugbala, Ben Tapscott

Discussed

G.-2

23-0353

Report (Update) - Planning and Spending Measure B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Deputy Chief Facilities Planning and Management, or

designee, to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee on the Planning and Spending of

Measure B, J, and Y Funded Projects (as of this meeting) named below:

Claremont Middle School: Multipurpose Building

Melrose Leadership Academy: Living Schoolyards Project

Roosevelt Middle School

Melrose Leadership Academy

Laurel Child Development Center

Centro Infantil Child Development Center (CDC)

Castlemont High School

Burbank Preschool

Central Administrative Center at Cole Campus

McClymonds High School

23-0353 Report (Update) - Planning and Spending Measure

B, J, and Y Funding Projects - Facilities Planning and

Management (2/13/2023)

Attachments:

Kenya Chatman gave a presentation on the Planning and Spending of

Measure B, J, and Y Funded Projects and responded to comments and

questions from the Committee.

Discussion: Secretary Price, Vice Chairperson Ritchie

Public Comment: Ben Tapscott, Assata Olugbala

Discussed

G.-3

23-0365

Report - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Budget to Actual

Expenditures and Cash Flow Projections Through January 2023

A Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, of the Measures B, J and Y Budgets

to Actual Expenditures and Cash Flow Projections through January 2023.

(Expenditure Report)

23-0365 Report - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee -

Budget to Actual Expenditures and Cash Flow Projections

Through January 2023 (2/13/2023)

Attachments:

Michael Ezeh, Accounting Manager, Facilities Planning and Management,

gave a report on the Measures B, J and Y Budgets to Actual Expenditures

and Cash Flow Projections through January 2023 and responded to

comments and questions from the Committee.

Secretary Price met with Facilities Planning and Management staff to discuss

possible revisions to the format of the Measures B, J and Y Budgets to

Actual Expenditures and Cash Flow Projections report.

Discussion: Member Valerio

Public Comment: Ben Tapscott, Assata Olugbala

Discussed

G.-4

23-0368

Report - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Liaison – Director Benjamin

"Sam" Davis

A Report to the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Liaison, Benjamin "Sam" Davis, of

the following matters:

Facilities Committee Meeting held on January 26, 2023

The Upcoming Facilities Committee Meeting on February 16,

2023

In-person Committee and Commission Meetings starting March 1,

2023

Director Benjamin "Sam" Davis, gave a liaison report on the Facilities

Committee Meeting held on January 26, 2023 and the Facilities Committee

Meeting on February 16, 2023. Director Davis announced that in-person

Committee and Commission Meetings will start on March 1, 2023. Director

Davis responded to comments and questions from the Committee.

Discussion: Chairperson Dawson

Public Comment: Ben Tapscott, Assata Olugbala

Discussed

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

23-0363

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Up To 30 Minutes –

February 13, 2023

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee - Up To 30 Minutes - February 13, 2023.

Ben Tapscott, Assata Olugbala

Presentation/Acknowledgment Made

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

Secretary Price requested:

- Board Bylaw 9131 Excerpt – Reporting Major Projects and Change Orders.

- Progress update on Central Kitchen.

- Progress update on Measures B and J General Obligation Bonds

Performance and Financial Audit.

Public Comment: Ben Tapscott, Assata Olugbala

Roll Call (Secretary's Observation)

Chairperson Andrea Dawson is absent from the Meeting at 8:18 P.M.

Present

Absent

6 - Member Andrew Butler

Member Elsie Eskandari

Member Victor Valerio

Member Andrew Nelsen

Secretary Sarah Price

Vice Chairperson Travis Ritchie

3 - 2_(Vacancy) (Vacancy)

(Vacancy) (Vacancy)

Chairperson Andrea Dawson

Assumption of the Chair (Secretary's Observation)

Vice Chairperson Ritchie assumed the Chair of the Meeting at 8:18 P.M.