Oakland Unified School District

Board of Education

1000 Broadway, Suite 440

Oakland, CA 94607-4033

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ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

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should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, January 5, 2023

6:30 PM

Internet Streamed (Via Zoom and Granicus Live Manager) and Broadcasted -

KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee

Andrea Dawson, Chairperson, Travis Ritchie, Vice Chair, Sarah Price, Secretary

Members: Andrew Nelsen, Victor Valerio, Andrew Butler, Elsie Marie Eskandari,

(Vacancy)

NOTICE – EXCLUSIVELY VIRTUAL MEETING

Pursuant to Assembly Bill No. 361 and Resolution No. 2223-0028E (Making

Certain Findings Necessary To Permit Virtual Meetings In Specified

Circumstances), this meeting is being held virtually. The member of the

legislative body, as well as the attending District staff, will join the meeting

via phone/video conference and no teleconference locations need be posted.

•

Zoom: To view by Zoom, please click

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To view the Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Measures B, J, and Y Independent Citizens' School

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NOTICE – EXCLUSIVELY VIRTUAL MEETING (CONTINUED)

In addition, members of the public may submit written comments for a

posted Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee Agenda Item, before a meeting or while a meeting is “In

Progress,” from the District’s Home Page - Upcoming Events & Live Meeting

Video by selecting Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Agenda “eComment” or from the

Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee>eComment

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If Sunday or thereafter up to day before Meeting, click Calendar

Tab>This Week>Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee>eComment

•

If day of Meeting, click Calendar Tab>Today>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a public record.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J (2012), and Measure

Y (2020), to provide advice and recommendation to the District regarding the

expenditure of funds for bond related projects, to actively review and report on

the proper expenditure of taxpayers’ money for school construction and to

take any necessary action in furtherance of its purpose including, but not

limited to, receiving and reviewing copies of annual independent financial

audits and deferred maintenance proposals, inspecting school facilities and

grounds, receiving and reviewing cost-saving measures designed to reduce

the costs of professional fees and site preparation. The Committee shall

have the option to tour sites where Bond funds are being expended, with

support from the Superintendent.

The Superintendent or designee shall consult with the Committee Chair

regarding the selection of the Finance and Performance Auditor and the

Financial Advisor as well as the hiring of a Deputy Facilities Chief. This

consultation shall include appointing the Committee Chair or designee to the

selection panel, if there is one, for the Finance and Performance Auditor, the

Financial Advisor, and the Deputy Chief, Facilities Planning and Management

to the extent permitted by law.

Call to Order

Chairperson Andrea Dawson called the January 5, 2023 Measures B, J, and

Y Independent Citizens' School Facilities Bond Oversight (BJY) Committee

to order at 6:32 P.M.

B. Roll Call

Present

Absent

6 - Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

1 - Member Victor Valerio

C. Speaker Request Cards/Modification(s) To Agenda

Submission of Speaker Cards in the traditional manner is N/A, given this

meeting is Virtual, during the COVID-19 Public Health Emergency. See the

above NOTICE - EXCLUSIVELY VIRTUAL MEETING - for instructions on

how to request to speak during this meeting.

Modification(s) to the Agenda, by the Charter Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the General Consent

Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

D.-1

22-2482

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – September 12, 2022

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of September

12, 2022.

22-2482 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – September 12,

2022

Attachments:

A motion was made by Vice Chairperson Ritchie, seconded by

Secretary Price, that BJY Committee Minutes be Adopted. The motion

carried by the following vote:

Aye:

6 - Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

1 - Member Victor Valerio

Absent:

Enactment No: 23-0194

D.-2

22-2927

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – November 14, 2022

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of November

14, 2022.

22-2927 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – November 14,

2022

Attachments:

A motion was made by Vice Chairperson Ritchie, seconded by

Member Nelsen, that the BJY Committee Minutes be Adopted. The

motion carried by the following vote:

Aye:

6 - Member Andrew Nelsen

Member Elsie Eskandari

Member Andrew Butler

Secretary Sarah Price

Vice Chairperson Travis Ritchie

Chairperson Andrea Dawson

1 - Member Victor Valerio

Absent:

Enactment No: 23-0195

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

22-1999

Cole Administration Center Project - Timeline Extension to

Completion - June 2023 to June 2024 - Facilities Planning and

Management

Continue discussion by the Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee with Deputy Chief, Facilities

Planning and Management, or designee, on proposed Cole Administration

Center Project construction timeline extension from June 2023 to June

2024, with a proposed 1000 Broadway six (6) month lease extension until

February 2024, with costs covered by the existing approved contingency,

with the option of a) all 1000 Broadway Central Office staff, thereafter,

working remotely or b) utilizing other option to be determined, from

February 2024 through June 2024, and the possible adoption of a

recommendation by Committee to the Board of Education on subject

matter.

22-1999 Presentation - Cole Administration Center Project -

Timeline Extension to Completion - June 2023 to June 2024

- Facilities Planning and Management (11/14/2022)

Attachments:

Mark Newton, Bond Program Manager, provided a progress update on the

proposed Cole Administration Center Project construction timeline extension

from June 2023 to June 2024 and it's impact on Central Office staff to move

out of 1000 Broadway. Mark Newton responded to questions and comments

from the Committee.

Discussion: Member Nelsen, Vice Chairperson Ritchie, Chairperson Dawson

Public Comment: Ben Tapscott, Assata Olugbala

Discussed

F.-2

22-2385

Demolition Findings - Buildings - 1025 2nd Avenue - Aimee Eng,

Clifford Thompson, Members, Board of Education

Further discussion by the Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee and Board Liaison, Clifford

Thompson, of Board adopted Resolution No. 2223-0033 - Initiating

Process to Demolish Buildings at 1025 Second Avenue.

Sponsors:

Eng and Thompson

22-2385 Demolition - Buildings - 1025 2nd Avenue - Aimee

Eng, Clifford Thompson, Members, Board of Education

(10/26/2022 & 11/14/2022)

Attachments:

Board Member Clifford Thompson, gave an update the Board adopted

Resolution No. 2223-0033 - Initiating Process to Demolish Buildings at 1025

Second Avenue.

- The date for demolition of the Buildings at 1025 Second Ave are yet to be

determined.

- The City of Oakland is committed to support funding the Project.

Director Thompson responded to questions and comments from the

Committee.

Discussion: Member Nelsen, Secretary Price, Chairperson Dawson

Public Comment: Ben Tapscott, Assata Olugbala, Brooklyn Williams

Discussed

Enactment No: 22-1995

G. New Business

G.-1

22-2929

Report - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Budget to Actual

Expenditures and Cash Flow Projections Through November 30,

2022

Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, of the Measures B and J Budget to

Actual Expenditures and Cash Flow Projections through November 30,

2022 (Expenditure Report).

22-2929 Report - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee -

Budget to Actual Expenditures and Cash Flow Projections

Through November 30, 2022 (1/5/2023)

Attachments:

Michael Ezeh, Accounting Manager, Facilities Planning and Management,

presented the Measures B and J Budget to Actual Expenditures and Cash

Flow Projections through November 30, 2022 (Expenditure Report).

Michael Ezeh responded to comments and questions from the Committee.

Mark Newton provided additional comments to the Committee Member's

comments and questions.

Discussion: Member Nelsen, Secretary Price, Vice Chairperson Ritchie,

Chairperson Dawson

Public Comment: Assata Olugbala, Ben Tapscott

Chairperson Dawson and Secretary Price will meet with Facilities Planning

and Management staff as a Sub Committee to reformat the expenditure

report. There were no objections from the Committee.

Discussed

G.-2

22-2930

Report - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - 2021 2022 - Annual

Developer Fee Report

Presentation by the Deputy Chief Facilities Planning and Management, or

Designee, to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, of the Annual Developer Fee

Report for 2021 - 2022.

22-2930 Report - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee -

2021 2022 - Annual Developer Fee Report (1/5/2023)

Attachments:

Michael Ezeh presented the Annual Developer Fee Report for 2021 - 2022

and responded to comments and questions from the Committee.

Discussion: Chairperson Dawson

Public Comment: None

Discussed

G.-3

22-2931

Report (Update) - Planning and Spending Measure B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Deputy Chief Facilities Planning and Management, or

designee, to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee on the Planning and Spending of

Measure B, J, and Y Funded Projects (as of this meeting) named below:

Roosevelt Middle School

Melrose Leadership Academy

Melrose Leadership Academy Living Schoolyards Project

McClymonds High School

Laruel Child Development Center

Claremont Middle School: Multipurpose Building

Castlemont High School

Central Administrative Center at Cole Campus

22-2931 Report (Update) - Planning and Spending Measure

B, J, and Y Funding Projects - Facilities Planning and

Management (1/5/2023)

Attachments:

Ty Taylor, Project Manager, Facilities Planning and Management, gave an

update on the Planning and Spending of Measure B, J, and Y Funded

Projects and responded to comments and questions from the Committee.

Discussion: Secretary Price, Vice Chairperson Ritchie

Public Comment: Ben Tapscott, Assata Olugbala

Secretary Price requested an update on MyClymonds at the next Regular

Committee Meeting to see if Request for Quote (RFQ) resulted in Oakland

Unified School District wish list for the project.

Discussed

G.-4

22-2934

Progress Update - Measures B and J General Obligation Bonds

Performance and Financial Audit - Fiscal Year Ending June 30,

2022

A Report to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee by the by Deputy Chief Facilities

Planning and Management, or designee, on the status of the District’s

Bond Performance and Financial Audit (Audit Report) for Fiscal Year

Ending June 30, 2022.

Ty Taylor, Project Manager, Facilities Planning and Management, gave a brief

progress update on the development of the District’s Bond Performance and

Financial Audit (Audit Report) for Fiscal Year Ending June 30, 2022.

Discussion: Chairperson Dawson

Public Comment: Assata Olugbala, Ben Tapscott

Discussed

G.-6

22-2933

Board Bylaw 9131 Excerpt – Reporting Major Projects and Change

Orders - Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee

A discussion by and between the Measures B, J, and Y Independent

Citizens’ School Facilities Bond Oversight Committee and Deputy Chief,

Facilities Planning and Management or designee, on advanced reporting to

the Committee major project Change Orders, pursuant to Board Bylaw

9131.

22-2933 Board Bylaw 9131 Excerpt – Reporting Major

Projects and Change Orders - Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

Committee (1/5/2023)

Attachments:

Chairperson Dawson opened the floor for discussion on advanced reporting to

the Committee major project Change Orders, pursuant to Board Bylaw 9131.

Discussion: Member Nelsen, Secretary Price, Vice Chairperson Ritchie,

Chairperson Dawson

The Committee Postponed to a Date Certain - Next Regular Committee

Meeting.

Postponed to a Date Certain - Next Regular Committee Meeting -

February 13, 2023

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

22-2928

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– January 5, 2023

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - January 5,

2023.

Ben Tapscott, Assata Olugbala

Presentation/Acknowledgment Made

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

- Member Nelsen: A report on how projects were prioritized for Measure Y

Funds.

- Vice Chairperson Ritchie: Progress updates on Cole Administrative

Building, and B, J, and Y Major Projects, McClymonds High School and

Central Kitchen.

Adjournment

Chair Dawson adjourned the Meeting at 8:30 P.M.