Oakland Unified School District

Board of Education

1000 Broadway, Suite 440

Oakland, CA 94607-4033

(510) 879-8199 Voice

(510) 879-2299 eFax

(510) 879-2300 eTTY/TDD

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Agenda Long - Final

Monday, March 13, 2023

6:30 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance,

314 East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee

Andrea Dawson, Chairperson, Travis Ritchie, Vice Chair, Sarah Price, Secretary

Members: Andrew Nelsen, Victor Valerio, Andrew Butler, Elsie Marie Eskandari,

(Vacancy), (Vacancy)

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and

participate in the Committee meeting in-person in the

Committee Room, KDOL TV Studio, B-237, Met West High

School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media

and public interested in viewing or listening to the

Committee meeting virtually.

• Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/85186319205 on or after the Noticed

meeting time. Instructions on how to join a meeting by video

conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193

-Joining-a-Meeting.

• Phone: To listen by phone (via Zoom), please do the

following at or after the Noticed meeting time: call (669)

900-9128, then enter Webinar ID 851 8631 9205, then

press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are

available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

• To view the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee meeting from

the District’s Home Page - Upcoming Events & Live

Meeting Video, please select the meeting name and click on

the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home

Page)>Calendar Tab>Calendar>Today>Measures B, J,

and Y Independent Citizens' School Facilities Bond

Oversight Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times

allotted for public comment on the Agenda. Virtual

comment will also be permitted within the times allotted for

public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

• To comment in-person, please follow the directions of the

Chairperson.

• To comment by Zoom, click the “Raise Your Hand”

button to request to speak when Public Comment is being

taken on the eligible Agenda item. You will be called on (by

the name you logged in with), unmuted and allowed to

make public comment. After the allotted time, you will then

be re-muted. Instructions on how to “Raise Your Hand” is

available at:

https://support.zoom.us/hc/en-us/articles/205566129

-RaiseHand-In-Webinar.

• To comment by phone (via Zoom), press “*9” to “Raise

Your Hand” to request to speak when Public Comment is

being taken on the eligible Agenda Item. You will be called

on (by the Area Code and the last three digits of your phone

number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted.

Instructions of how to raise your hand by phone are

available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written

comments for a posted Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee

Meeting Agenda Item, before a meeting or while a meeting

is “In Progress,” from the District’s Home Page -

Upcoming Events & Live Meeting Video by selecting

Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Agenda “eComment”

or from the Legislative Information Center, as follows:

• If before Sunday, click Calendar Tab>Next

Week>Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee>eComment

• If Sunday or thereafter up thru day before Meeting, click

Calendar Tab>This Week>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee>eComment

• If day of Meeting, click Calendar Tab>Today>Measures

B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon

clicking of the Submit Button, are immediately sent via

email to all members of the legislative body and key staff

supporting the legislative body. Each eComment is a Public

Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be

guided by an Agenda prepared in accordance with Board

Bylaws and posted and distributed in accordance with the

Ralph M. Brown Act (open meeting requirements) and

other applicable laws.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J

(2012), and Measure Y (2020), to provide advice and

recommendation to the District regarding the expenditure of

funds for bond related projects, to actively review and

report on the proper expenditure of taxpayers’ money for

school construction and to take any necessary action in

furtherance of its purpose including, but not limited to,

receiving and reviewing copies of annual independent

financial audits and deferred maintenance proposals,

inspecting school facilities and grounds, receiving and

reviewing cost-saving measures designed to reduce the costs

of professional fees and site preparation. The Committee

shall have the option to tour sites where Bond funds are

being expended, with support from the Superintendent.

The Superintendent or designee shall consult with the

Committee Chair regarding the selection of the Finance

and Performance Auditor and the Financial Advisor as well

as the hiring of a Deputy Facilities Chief. This consultation

shall include appointing the Committee Chair or designee

to the selection panel, if there is one, for the Finance and

Performance Auditor, the Financial Advisor, and the

Deputy Chief, Facilities Planning and Management to the

extent permitted by law.

A. Call to Order

B. Roll Call

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made

in-person or virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee, allows for any change in the printed Order of

Business including, but not limited to, an announcement

that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has

been withdrawn, postponed, rescheduled or "pulled" or

taken off of the Committee General Consent Report for

separate discussion and/or possible action.

D. Adoption of Committee Minutes

D.-1

23-0620

Minutes - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight – February 13, 2023

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of February 13,

2023.

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report"

means that all items appearing under this topic are

approved in one motion unless a Member of the Committee

requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in

nature, and are acted upon in one motion to conserve time

and permit focus on other-than-routine legislative items on

the agenda.

None

Unfinished Business

None

G. New Business

G.-1

23-0617

Report - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee Liaison -

Benjamin "Sam" Davis, Facilities Committee

A Report to the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Liaison, Benjamin "Sam" Davis, of the

following matters:

The Upcoming Facilities Committee Meeting on March 16, 2023

Status Update on the hiring process for the Deputy Chief of

Facilities, Facilities Planning and Management Department

G.-2

23-0615

Report (Update) - Planning and Spending Measure B, J,

and Y Funding Projects - Facilities Planning and

Management

Presentation by the Deputy Chief Facilities Planning and Management, or

designee, to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee on the Planning and Spending of

Measure B, J, and Y Funded Projects (as of this meeting) named below:

Oakland Unified School District (OUSD) Solar Projects

Roosevelt Middle School

Melrose Leadership Academy

Claremont Middle School: Multipurpose Building

Centro Infantil Child Development Center

Coliseum College Preparatory Academy

Castlemont High School

Central Administrative Center at Cole Campus

Melrose Leadership Academy Living School Yards Project

Laurel Child Development Center

McClymonds High School

Attachments:

23-0615 Report (Update) - Planning and Spending Measure B, J, and

Y Funding Projects - Facilities Planning and Management (3/10/2023)

G.-3

G.-4

G.-5

23-0351

23-0366

23-0616

GOB Bond Audit - Fiscal Year Ending June 30, 2022 -

Facilities Planning and Management

A status report to the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee by the Deputy Chief Facilities Planning

and Management, or Designee, on the GOB Bond Audit for the Fiscal Year

ending June 30, 2022.

Legislative History

2/16/23

Facilities Committee Discussed

GOB Bond External Auditor - Fiscal Year 2023 - 2024 -

Facilities Planning and Management

An oral report to the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee by the Deputy Chief Facilities Planning

and Management, or Designee, on the status of the selection of the District

GOB Bond External Auditor for Fiscal Year 2023 - 2024.

Legislative History

2/16/23

Facilities Committee Discussed

Budget to Actual Expenditures and Cash Flow

Projections Template Revision - Facilities Planning and

Management

A discussion and possible approval by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee of the

proposed Measures B and J Budget to Actual Expenditures and Cash Flow

Projections Template Revisions.

Attachments:

23-0616 Budget to Actual Expenditures and Cash Flow Projections

Template Revision - Facilities Planning and Management (3/13/2023)

G.-6

23-0619

Project Fact Sheet Template Revision - Facilities

Planning and Management

A discussion and possible approval by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee of the

proposed Project Fact Sheet Template Revisions.

Attachments:

23-0619 Project Fact Sheet Template Revision - Facilities Planning

and Management (3/13/2023)

G.-7

23-0672

Report - Committee Vacancies and Meeting

Teleconference Requirements Under the Brown Act

Discussion by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of Committee Vacancies, and Brown

Act Requirements for teleconference participation in meetings.

H. Public Comments on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Committee

This section of the agenda provides an opportunity for a

member of the Public, for three minutes per person, or less,

depending on the number of speakers, to directly address

the Committee on any item of interest to a member of the

Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are

not transferrable from speaker to speaker. This item is

limited to a total of thirty (30) minutes. The Committee may

not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the

Committee or staff may briefly respond to a statement made

or questions posed by a member of the public, as authorized

by law. In addition, on their own initiative or in response to

questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief

announcement, or make a brief report of his or her own

activities.

H.-1

23-0618

Public Comment on All Non-Agenda Items Within the

Subject Matter Jurisdiction of the Facilities Committee -

Up To 30 Minutes – March 13, 2023

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - March 13,