Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Agenda Long - Final

Monday, December 11, 2023

6:30 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance,

314 East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee

Chairperson: Andrea Dawson, Vice Chairperson: Andrew Butler, Secretary: Sarah

Price

Members: Andrew Nelsen, Leslie Ayers, Alexandra Park, (Vacancy), (Vacancy)

(Vacancy)

TRIAL ON-LINE SPEAKER CARD REGISTRATION

The Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, in its desire to take

more targeted Public Comment on Agenda Items, on a trial

basis, within the current times allotted for Public Comment,

is returning to it past practice of taking individual Public

Comment on most items on the Agenda (except Consent). As

a result, a separate Speaker Card (Request To Speak) is

required to be filed by the commenter on each Agenda Item

eligible for Public Comment.

On line Speaker Card Registration (Request To Speak)

opens at minimum 72 hours in advance for a Regular

Meeting or at minimum 24 hours in advance for a Special

Meeting. Use the eComment Link to Request (Register) to

Speak up to one hour before the beginning of the meeting.

Manual Speaker Cards also will be available at the

meeting for completion.

Request to Speak, on an eligible Agenda Item, as a matter

of equity, is first registered, first called, in order of

Registration whether participation is in person or virtually.

For advanced Registration, You must establish a one time

OUSD eComment - Register To Speak Account providing

your First Name and Last Name and your email address.

Your First Name and Last Name, as Registered, must also

show as the Participant or Profile Name on a teleconference

system (i.e., zoom, webex, other). You will be requested to

Speak.

The Request To Speak System, after the one time

registration, will remember you by first name and last name

(profile) associated with your email address, making it

easier for you to electronically Register or Request to Speak

on an Agenda Item at a future OUSD legislative meeting,

e.g., Board, committee, commission.

Early Pre-meeting Request To Speak (Registration) is urged

for all - whether you plan to attend meeting in person or

view meeting via teleconference or listen to the meeting by

telephone. Names will be called in Request To Speak order

received.

On line Request to Speak (Registration) automatically

closes one-hour before commence of the legislative meeting.

(No way to manually reopen.) Thereafter, a Request To

Speak on an eligible Agenda Item is taken in person at the

legislative meeting only via Manual Speaker Card. (If you

registered pre-meeting on line to speak on an eligible

Agenda Item, please do not re-register if you then attend the

meeting in-person.) The Manual Speaker Card, for equity,

will be placed in the que behind pre-meeting registered

speakers

If you registered to Speak on an eligible Agenda item,

pre-meeting, if attending meeting in person, when your

name is called, please walk to the Speaker's Podium and

comment on the eligible Agenda item.

If you registered to Speak on an eligible Agenda Item,

pre-meeting, if attending meeting on line, when your name

is called, please raise your hand. Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

Committee staff will match your pre-registration name with

on line profile, unmute you to speak and remute you upon

conclusion.

If you wish to speak by telephone only please pre-register

and enter as your First Name (area code) and Last Name

(last four digits of your telephone number.). If you

pre-registered to Speak on an Agenda item, when your

profile (area code and last four telephone digits) is called

for comment on the Agenda item, please press "9".

Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee staff will match your

pre-registration name with on line profile, unmute you to

speak and remute you upon conclusion.

Total Public Comment time on an eligible Agenda Item is

established and announced by the Presiding Officer prior to

first speaker on the eligible item for Public Comment.

For help, if needed, with eComment - Request to Speak

(Registration), during this trial period, please phone

510/879-8658 weekdays.

Feedback accepted via eComment up to and through this

Meeting and/or afterwards at boe@ousd.org.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and

participate in the Committee meeting in-person in the

Committee Room, KDOL TV Studio, B-237, Met West High

School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media

and public interested in viewing or listening to the

Committee meeting virtually.

• Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/84757507149 on or after the Noticed

meeting time. Instructions on how to join a meeting by video

conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193

-Joining-a-Meeting.

• Phone: To listen by phone (via Zoom), please do the

following at or after the Noticed meeting time: call (669)

900-9128, then enter Webinar ID 847 5750 7149, then

press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are

available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

• To view the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee meeting from

the District’s Home Page - Upcoming Events & Live

Meeting Video, please select the meeting name and click on

the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home

Page)>Calendar Tab>Calendar>Today>Measures B, J,

and Y Independent Citizens' School Facilities Bond

Oversight Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times

allotted for public comment on the Agenda. Virtual

comment will also be permitted within the times allotted for

public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

• To comment in-person, please follow the directions of the

Chairperson.

• To comment by Zoom, click the “Raise Your Hand”

button to request to speak when Public Comment is being

taken on the eligible Agenda item. You will be called on (by

the name you logged in with), unmuted and allowed to

make public comment. After the allotted time, you will then

be re-muted. Instructions on how to “Raise Your Hand” is

available at:

https://support.zoom.us/hc/en-us/articles/205566129

-RaiseHand-In-Webinar.

• To comment by phone (via Zoom), press “*9” to “Raise

Your Hand” to request to speak when Public Comment is

being taken on the eligible Agenda Item. You will be called

on (by the Area Code and the last three digits of your phone

number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted.

Instructions of how to raise your hand by phone are

available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written

comments for a posted Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee

Meeting Agenda Item, before a meeting or while a meeting

is “In Progress,” from the District’s Home Page -

Upcoming Events & Live Meeting Video by selecting

Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee Agenda “eComment”

or from the Legislative Information Center, as follows:

• If before Sunday, click Calendar Tab>Next

Week>Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee>eComment

• If Sunday or thereafter up thru day before Meeting, click

Calendar Tab>This Week>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee>eComment

• If day of Meeting, click Calendar Tab>Today>Measures

B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon

clicking of the Submit Button, are immediately sent via

email to all members of the legislative body and key staff

supporting the legislative body. Each eComment is a Public

Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be

guided by an Agenda prepared in accordance with Board

Bylaws and posted and distributed in accordance with the

Ralph M. Brown Act (open meeting requirements) and

other applicable laws.

A. Call to Order

B. Roll Call

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made

in-person or virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee, allows for any change in the printed Order of

Business including, but not limited to, an announcement

that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has

been withdrawn, postponed, rescheduled or "pulled" or

taken off of the Committee General Consent Report for

separate discussion and/or possible action.

D. Adoption of Committee Minutes

D.-1

23-2775

Minutes - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight – August 14, 2023

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of August 14,

2023.

Attachments:

23-2775 Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – August 14, 2023

D.-2

23-2776

Minutes - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight – October 5, 2023

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of October 5,

2023.

Attachments:

23-2776 Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – October 5, 2023

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report"

means that all items appearing under this topic are

approved in one motion unless a Member of the Committee

requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in

nature, and are acted upon in one motion to conserve time

and permit focus on other-than-routine legislative items on

the agenda.

None

Unfinished Business

F.-1

23-2009

Report (Update) - Planning and Spending Measure B, J,

and Y Funding Projects - Facilities Planning and

Management

Presentation by the Chief of Systems and Services, or Designee, of a Report

(Update) to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee on the Planning and Spending of

Measure B, J, and Y Funded Projects named below as of December 2023:

Central Administrative Center at Cole Campus New Construction

and Site Improvements

Claremont Middle School New Multi-Purpose Building & Kitchen

Coliseum College Prep Academy Site Expansion

Laurel Child Development Center (“CDC”) New Construction

Garfield Elementary School Modernization

Kaiser Early Childhood Learning Center Site Improvements

McClymonds High School Modernization

Melrose Leadership Academy Modernization, and

Roosevelt Middle School Modernization.

Attachments:

23-2009 Report (Update) - Planning and Spending Measure B, J, and

Y Funding Projects - Facilities Planning and Management

(12/11/2023)

Legislative History

9/21/23

10/5/23

Facilities Committee Discussed

Measures B, J, and Y Not Discussed and/or

Independent Citizens' Taken Up

School Facilities

Bond Oversight

Committee

10/19/23

Facilities Committee Discussed

F.-2

23-2212

Committee Vacancies - Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee

A progress update by the Parliamentarian, Board of Education, or Designee

to the Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight (BJY) Committee on filling BJY Committee Vacancies.

Legislative History

Measures B, J, and Y Not Discussed and/or

Independent Citizens' Taken Up

School Facilities

10/5/23

Bond Oversight

Committee

G. New Business

G.-1

23-2614

Report - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee - Budget to

Actual Expenditures and Cash Flow Projections as of

June 30, 2023 and September 30, 2023

A Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, of the Measures B and J Budget to

Actual Expenditures and Cash Flow Projections as of June 30, 2023 and as

of September 30, 2023. (Expenditure Report)

Attachments:

23-2614 Report - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Budget to Actual Expenditures

and Cash Flow Projections as of June 30, 2023 and September 30,

2023 (12/11/2023)

G.-2

23-2774

Oakland Unified School District Facilities Department

Organizational Chart - Facilities Planning and

Management

Presentation by the Chief of Systems and Services, or Designee, to the

Measures B, J, and Y Independent Citizens’ School Facilities Bond

Oversight Committee on the Oakland Unified School District Facilities

Department Organizational Chart and the Roles and Workflow of said

Department.

Attachments:

23-2774 Oakland Unified School District Facilities Department

Organizational Chart - Facilities Planning and Management

(12/11/2023)

G.-3

G.-4

23-2772

23-2773

Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - 2023-2024

Annual Report

A discussion by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Plan and timeline for producing

the 2023-2024 Annual Report.

Report - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee Liaison –

Director Benjamin "Sam" Davis

A Report to the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee, by the Board Liaison, Benjamin

“Sam” Davis, on the matters:

Facilities Committee Meeting held on November 16, 2023,

Perspective applicants to vacancies on the BJY committee, and

An appreciation of the work conducted by the BJY Committee for

2023.

H. Public Comments on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Committee

This section of the agenda provides an opportunity for a

member of the Public, for three minutes per person, or less,

depending on the number of speakers, to directly address

the Committee on any item of interest to a member of the

Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are

not transferrable from speaker to speaker. This item is

limited to a total of thirty (30) minutes. The Committee may

not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the

Committee or staff may briefly respond to a statement made

or questions posed by a member of the public, as authorized

by law. In addition, on their own initiative or in response to

questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief

announcement, or make a brief report of his or her own

activities.

H.-1

23-2624

Public Comment on All Non-Agenda Items Within the

Subject Matter Jurisdiction of the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee - Up To 30 Minutes – December 11, 2023

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Up To 30 Minutes - December 11,

2023.

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of

new legislative matter within the subject matter jurisdiction

of the committee by a Committee member or Members of the

Public.

Adjournment