Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607-2236

(510) 879-1940

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Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

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Meeting Minutes Long - Final

Monday, June 9, 2025

6:30 PM

237 Tramway Dr, Stateline, Nevada 89449

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee

Chairperson: Andrew Butler, Vice Chairperson: Alexandra Park, Secretary: Viola

Gonzales

Members: Andrea Dawson, Sarah Price, John Jones III, Anana Clark, (Vacancy),

(Vacancy)

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by Microphone Icon.

You may register to speak in advance on the Agenda Item whether attending

the meeting by teleconference, e.g., Zoom, or in person.

On line Speaker Card Registration (Sign In To Speak) opens at minimum 72

hours in advance for a Regular Meeting or at minimum 24 hours in advance

for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak

up to one hour before the beginning of the meeting. Manual (Paper) Speaker

Cards also will be available at the meeting for completion.

registered, first called, in order of Registration whether participation is in

person or virtually, e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish a one-time

OUSD eComment - Sign In (Register) To Speak Account providing your First

Name and Last Name and your email address. Your First Name and Last

Name, as Registered, must also show as the Participant or Profile Name on

a teleconference system (i.e., Zoom, webex, other). You will be requested to

The Sign In To Speak System, after the one time registration, will remember

you by first name and last name associated with your email address (profile),

making it easier for you to electronically Register or Sign In to Speak on an

Agenda Item at a future OUSD legislative meeting, e.g., Board, committee,

commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/84113782413 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 841

1378 2413, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment in-person, please follow the directions of the Chairperson.

•

To comment by Zoom, click the “Raise Your Hand” button to request to

speak when Public Comment is being taken on the eligible Agenda item.

You will be called on (by the name you logged in with), unmuted and allowed

to make public comment. After the allotted time, you will then be re-muted.

Instructions on how to “Raise Your Hand” is available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), press “*9” to “Raise Your Hand” to

request to speak when Public Comment is being taken on the eligible

Agenda Item. You will be called on (by the Area Code and the last three

digits of your phone number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted. Instructions of how to raise

your hand by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee Meeting Agenda Item, before a meeting or while a

meeting is “In Progress,” from the District’s Home Page - Upcoming Events &

Live Meeting Video by selecting Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee Agenda “eComment” or from

the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee>eComment

•

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee>eComment

•

If day of Meeting, click Calendar Tab>Today>Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J (2012), and Measure

Y (2020), to provide advice and recommendation to the District regarding the

expenditure of funds for bond related projects, to actively review and report on

the proper expenditure of taxpayers’ money for school construction and to

take any necessary action in furtherance of its purpose including, but not

limited to, receiving and reviewing copies of annual independent financial

audits and deferred maintenance proposals, inspecting school facilities and

grounds, receiving and reviewing cost-saving measures designed to reduce

the costs of professional fees and site preparation. The Committee shall

have the option to tour sites where Bond funds are being expended, with

support from the Superintendent.

A. Call to Order

Chairperson Andrew Butler called the Measure B, J, and Y Independent

Citizens' School Facilities Bond Oversight (BJY) Committee Meeting to order

at 6:34 P.M.

B. Roll Call

Present

Absent

6 - Member John Jones III

Member Sarah Price

Member Andrea Dawson

Secretary Viola Gonzales

Vice Chairperson Alexandra Park

Chairperson Andrew Butler

3 - Member (Vacancy) (Vacancy)

Member 2_(Vacancy) (Vacancy)

Member Anana Clark

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee, allows for any change

in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

Order of Business was discussed with one change as follows:

Item G.-2 25-1636 would come before G.1 25-1628. All other items remained

the same.

D. Adoption of Committee Minutes

D.-1

25-1626

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – May 12, 2025

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of May 12,

2025.

25-1626 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – May 12, 2025

Attachments:

A motion was made by Secretary Gonzales, seconded by Member

Jones III, that the May 12, 2025, BJY Committee Meeting Minutes, be

Adopted. The motion carried by the following vote:

6 - Member John Jones III

Aye:

Member Sarah Price

Member Andrea Dawson

Secretary Viola Gonzales

Vice Chairperson Alexandra Park

Chairperson Andrew Butler

3 - Member (Vacancy) (Vacancy)

Member 2_(Vacancy) (Vacancy)

Member Anana Clark

Absent:

Enactment No: 25-0992

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

25-1271

Measures B, J & Y Independent Citizens’ Bond Oversight

Committee - Fiscal Year 2023/2024 Report and Fiscal Year

2024/2025 Progress Report

A discussion and possible adoption by the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee of its

Plan and timeline for producing the 2025 Annual Report.

25-1271 Measures B, J & Y Independent Citizens’ Bond

Oversight Committee - Fiscal Year 2023/2024 Report and

Fiscal Year 2024/2025 Progress Report (6/9/2025 as

Amended)

Attachments:

Chairperson Butler opened the floor for discussion and possible adoption of

the proposed 2025 Annual Report.

Chairperson Butler, after it was clear that the Committee wanted to get its

report approved; but that Vice Chairperson Park did not have final language

available to Amend the 2025 Annual Report, the Committee agreed to table

further discussion until 7:30pm to provide ample time for Vice Chairperson

Park to produce final language to the Committee.

Vice Chairperson Park, Based on earlier feedback from Committee Members

and her own review of the DRAFT BJY Committee Report, she presented an

edited version of the report that the Committee was asked to adopt as final.

The following changes were incorporated into the text: Red indicates new text

and cross-out means that the language would be deleted.

Page 2 of the report edited as follows:

Please see Attached, Report 25-1271 Measures B, J & Y Independent

Citizens’ Bond Oversight Committee - Fiscal Year 2023/2024 Report and

Fiscal Year 2024/2025 Progress Report (6/9/2025 as Amended)

No changes to Page 3, 4 or 5. Question on the dollar amount cited as

$6,588,513.88 was raised. It was agreed that staff would review all the dollar

amounts before the report was released to confirm the correct amounts.

Changes to Page 6 and 7 to read as follows:

Please see Attached, Report 25-1271 Measures B, J & Y Independent

Citizens’ Bond Oversight Committee - Fiscal Year 2023/2024 Report and

Fiscal Year 2024/2025 Progress Report (6/9/2025 as Amended)

And note that the dollar amount of $92.75 million and all dollar amounts would

be confirmed by staff for internal accuracy.

No other changes were proposed.

Discussion - Member Dawson, Price, Jones III

Public Comment - None

A motion was made by Chairperson Butler, seconded by Secretary

Gonzales, that the BJY Committee 2025 Annual Report be Adopted as

Amended. The motion carried by the following vote:

F.-2

25-1272

Measure Y Bond Program Quarter 1 Report - Facilities Planning

and Management

Presentation by the Chief Systems and Services, or Designee, of a Report

to the Measures B, J, and Y Independent Citizens’ School Facilities Bond

Oversight Committee on Measure Y Bond Program Quarter 1, 2025

Report for the Schools named herein below:

Central Administrative Center at Cole Campus,

Claremont Middle School,

Coliseum College Preparatory Academy,

Fremont High School,

Garfield Elementary School,

Kaiser Early Childhood Learning Center,

Laurel Child Development Center,

McClymonds High School,

Melrose Leadership Academy,

Roosevelt Middle School, and

West Oakland Middle School

25-1272 Measure Y Bond Program Quarter 1 Report -

Facilities Planning and Management (6/18/2025)

Attachments:

David Colbert, Director, Facilities Planning and Management, along with

Pranita Ranbhise, Director, Facilities Planning and Management, gave a

presentation on Measure Y Bond Program Quarter 1, 2025 Report for the

Named Schools, and responded to comments and questions from the

Committee.

Discussion - Members Price, Dawson, Jones III, Vice Chairperson Park,

Chairperson Butler

OUSD staff prepared the report applying a new format that attempted to

integrate various components including:

1. Overall Project Completion Projection

2. Project Details : site, type of delivery method, funding sources, cost per

student, architect, general contractor and LBU –local business utilization.

3. OUSD Project Team Members

4. Budget Performance: to distinguish planning budget from current budget

5. Project Phase Start Dates

6. Community Engagement Overview: planning, design and construction

7. QR code for past community engagement presentations and info about

upcoming engagement opportunities.

OUSD staff is committed to continue to work with the BJY Committee to

improve public information for all funded projects. BJY Committee members

had questions but emphasized how much they appreciated the thoughtful and

additional clarity provided. This will be an ongoing process to improve

communications and provide transparency.

Public Comment - None

Discussed

G. New Business

G.-1

25-1628

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee - 2025 Summer Facilities Projects - Facilities

Planning and Management

A report by Chief Systems and Services or designee, to the Measures B,

J, and Y Independent Citizens' School Facilities Bond Oversight

Committee on the 2025 Summer Facilities Projects.

25-1628 Memorandum - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee -

2025 Summer Facilities Projects - Facilities Planning and

Management (9/8/2025)

Attachments:

David Colbert, Director, Facilities Planning and Management, along with

Kenya Chatman, Executive Director, Facilities Planning and Management,

and Pranita Ranbhise, Director, Facilities Planning and Management gave a

report on the 2025 Summer Facilities Projects, and responded to comments

and questions from the Committee.

Discussion - Vice Chairperson Park, Chairperson Butler

The projects addressed a range of needs including fire and intrusion alarm

upgrades, restroom renovations, solar installations, roofing replacements,

and kitchen modernizations.

Staff noted that these projects will impact nearly every region of the district

and are expected to contribute to a better learning environment for students

and a better working environment for staff. In August 2025, staff will provide

a summary report highlighting progress, completions and key outcomes to

the BJY Committee and the public.

The report, a memorandum by OUSD staff, outlines the various projects by

board district, site, scope of work and funding source.

[Executive Director Chatman, was thanked for her service to the committee,

school district and the community. Committee Members Vice Chairperson

Alexandra Park and Member Sarah Price terms expire on June 30, 2025 and

have chosen not to continue with the Committee. They were thanked for their

service to the community. Secretary Viola Gonzales term expires June 30,

2025, but she has agreed to serve another term.

It was mentioned that BJY Committee does not typically meet in July 2025,

therefore the next meeting is not likely to convene till August 2025. Staff

encouraged committee members to attend the Facilities Committee Meeting

on June 18, 2025.]

Public Comment - None

Discussed

G.-2

25-1636

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee - Budget to Actual Expenditures and Cash

Flow Projections Through March 31, 2025

A Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, of the Measures B and J Budget to

Actual Expenditures and Cash Flow Projections through March 31, 2025.

(Expenditure Report)

25-1636 Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Budget to Actual

Expenditures and Cash Flow Projections Through March 31,

2025

Attachments:

Michael Ezeh, Account Manager, Facilities Planning and Management, gave

a Presentation of the Measures B and J Budget to Actual Expenditures and

Cash Flow Projections through March 31, 2025, and responded to comments

and questions from the Committee.

Discussion - Members Dawson, Jones III

As in the past, an overview was provided regarding Total of Funds Available

for Measures B, J & Y, which were stated as $246,905,592 and un-issued

bonds remaining as $365,000,000. Information was sorted so that reader can

immediately see what is completed, what is under construction, versus what

is in design or not started as yet.

The historical expenditures are detailed in spreadsheets with specific

columns listing each project as follows ( left to right) :

(1) Project Number; (2.) Original Board Approved Budget; (3.) Cumulative

changes; (4.) Current Budget; (5.) Cumulative Funds through 6/24/24; (6.) FY

24-25 expenditures; (7.) Cumulative Funds through 3/31/25; (8.) Budget to

Actual Balance; (9.) Expenditure as percentage of Budget and finally (10.)

Current Project Status ( meaning completed/under construction/under design

or not started).

These are also broken out by respective measure and an update was also

provided on use of Fund 25 ( Developer Fees-Redeveloper Fees) and Fund 35

( County School Facilities Fund) as of 3/31/2025. On page 5 of 6, Bond

Program Coordination, General Consulting was listed as 114% of Budget

which raised some questions.

Public Comment - None

Discussed

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

25-1627

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee - Up To 30

Minutes – June 9, 2025

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Up To 30 Minutes - June 9, 2025.

None

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

None

Adjournment

Chairperson Butler adjourned the Meeting at 8:26 P.M.

Prepared By:

Approved By: