Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, June 15, 2023

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Benjamin "Sam" Davis, Chairperson

Clifford Thompson, Member

Valarie Bachelor, Member

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/86274427051 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 862

7442 7051, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment in-person, please follow the directions of the Chairperson.

•

To comment by Zoom, click the “Raise Your Hand” button to request to

speak when Public Comment is being taken on the eligible Agenda item.

You will be called on (by the name you logged in with), unmuted and allowed

to make public comment. After the allotted time, you will then be re-muted.

Instructions on how to “Raise Your Hand” is available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), press “*9” to “Raise Your Hand” to

request to speak when Public Comment is being taken on the eligible

Agenda Item. You will be called on (by the Area Code and the last three

digits of your phone number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted. Instructions of how to raise

your hand by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Facilities Committee Meeting Agenda Item, before a meeting or while

a meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Facilities Committee Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR RESPONSIBILITIES

This committee shall make recommendations to the Board relating to

Facilities matters as reflected in the Board’s calendar and amended Board

work plan including an updated Facilities Master Plan, an updated bond

spending plan, considerations for subsequent bond issuances, asset

management and potential revenue generation from real property, leases,

Civic Center policy, an updated joint use agreement with the City relating to

real property, and the Blueprint for Quality Schools. The committee shall also

be responsible for reviewing and proposing facilities related policies. The

committee also shall handle other facilities matters assigned.

A. Call to Order

Chairperson Benjamin "Sam" Davis called the June 15, 2023, Facilities

Committee Meeting to order at 6:04 P.M.

B. Roll Call

Present

3 - Director Benjamin "Sam" Davis

Director Clifford Thompson

Director Valarie Bachelor

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

The Committee removed Item G.-5 23-1386 from the Agenda, upon

recommendation from Facilities Committee staff.

D. Adoption of Committee Minutes

D.-1

23-1511

Minutes - Facilities Committee – May 18, 2023

Adoption by the Facilities Committee of its Meeting Minutes of May 18,

2023.

23-1511 Minutes - Facilities Committee – May 18, 2023

(6/15/2023)

Attachments:

A motion was made by Director Bachelor, seconded by Vice President

Thompson, that the May 18, 2023, Committee Minutes be Adopted.

The motion carried by the following vote:

Aye:

3 - Director Benjamin "Sam" Davis

Director Clifford Thompson

Director Valarie Bachelor

Enactment No: 23-1345

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

None

G. New Business

G.-1

23-1512

Report - Facilities Committee Liaison – Andrea Dawson

A Report to the Facilities Committee, by Andrea Dawson, Chairperson,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee, on the following matters:

Project Fact Sheet Template Revision, as approved at the

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee Meeting on May 31, 2023.

Budget to Actual Expenditures and Cash Flow Projections

Template Revision, as approved at the Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight Committee

Meeting on May 31, 2023.

Amendment No. 2, Measure Y Spending Plan - May 2023, as

discussed at the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee Meeting on May 31,

2023.

Not Taken Up

G.-2

23-1516

Move Out of 1000 Broadway - Facilities Planning and Management

A progress update by the Deputy Chief Facilities Planning and

Management, or designee, to the Facilities Committee on Central Office

Staff move out of 1000 Broadway.

Chairperson Davis gave a report on the Move Out of 1000 Broadway and had

a discussion with Committee Members.

Discussion: Directors Bachelor, Vice President Thompson, Chairperson

Davis

Public Comment: Kim Davis, Lea

Discussed

Enactment No:

G.-3

23-1514

Engagement Report - Facilities Planning and Management

Presentation by the Deputy Chief Facilities Planning and Management, or

designee, to the Facilities Committee on the 2023 End of Year

Engagement Report.

23-1514 Presentation - Engagement Report - Facilities

Planning and Management (6/15/2023)

Attachments:

Raymond Bermudez, Community Engagement Specialist, Facilities Planning

and Management and Rachel Romano, Public Engagement Advisor, Oakland

Built, presented the 2023 End of Year Engagement Report. David Colbert,

Director, Facilities Planning and Management and Kenya Chatman, Executive

Director, Facilities Planning and Management, provided additional comments.

The Committee discussed this matter.

Discussion - Director Bachelor, Vice President Thompson, Chairperson Davis

Public Comment - David Foecke, Leana Zang-Rosetti

Discussed

Enactment No:

G.-4

23-1513

Climate Emergency Action Policy - Facilities Planning and

Management

Presentation by the Deputy Chief Facilities Planning and Management, or

designee, to the Facilities Committee on the OUSD Climate Emergency

Action Resolution to request feedback on:

Climate Emergency Action Policy Goals

Community Engagement Strategy

Establishment of proposed timeline to possible Board Approval

and Initiation of the Implementation Plan

Attachments:

23-1513 Presentation - Climate Emergency Action Policy -

Facilities Planning and Management (6/15/2023)

23-1513 Memorandum - Climate Emergency Action Policy -

Facilities Planning and Management (6/15/2023)

Hannah Press, Project Analyst, Facilities Planning and Management, and

Kenya Chatman gave a presentation on an update of the OUSD Climate

Emergency Action Resolution and responded to comments, questions and

accepted feedback from the Committee.

Discussion - Director Bachelor, Chairperson Davis

- Director Bachelor requested staff to conduct targeted engagement with

OUSD students and youth organizations in Oakland for their input on the

OUSD Climate Emergency Action Resolution.

- Director Bachelor requested to receive regular updates on the OUSD

Climate Emergency Action Resolution at the Facilities Committee.

Public Comment - Leana Zang-Rosetti, David Foecke

Discussed

Roll Call (Secretary's Observation)

Director Bachelor is absent at 6:49 P.M.

Present

Absent

2 - Director Benjamin "Sam" Davis

Director Clifford Thompson

1 - Director Valarie Bachelor

Roll Call (Secretary's Observation)

Director Bachelor is present at 6:51 P.M.

Present

3 - Director Benjamin "Sam" Davis

Director Clifford Thompson

Director Valarie Bachelor

Roll Call (Secretary's Observation)

Vice President Thompson is absent at 6:58 P.M.

Present

Absent

2 - Director Benjamin "Sam" Davis

Director Valarie Bachelor

1 - Director Clifford Thompson

G.-5

23-1386

Award of a Lease-Leaseback Agreement – Overaa Construction –

Roosevelt Middle School Modernization Project– Division of

Facilities Planning and Management

Approval by the Board of Education, upon recommendation by the

Facilities Committee, of the Award of a Lease-Leaseback Agreement by

and between the District and Overaa Construction, Richmond, CA, for the

latter to provide preconstruction service which consists of site evaluation,

constructability reviews, value engineering, coordination meetings,

scheduling, cost estimates and construction planning, for the Roosevelt

Middle School Modernization Project, in the total amount of

$250,000.00, which includes a not-to-exceed amount of $75,000 for

Owner’s contingency allowance and a not-to-exceed amount of

$44,893.00 for Additive Alternates, with work scheduled to commence

on August 24, 2023, and automatically ends on the date that the final

Sublease Payment is due.

Vendor No.: 003224

Resource Code-Site No.: 9655 212

Funding Source: Fund 21 Building Fund Measure Y

23-1386 Award of a Lease-Leaseback Agreement – Overaa

Construction – Roosevelt Middle School Modernization

Project– Division of Facilities Planning and Management

Attachments:

Not Discussed and/or Taken Up

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

23-1509

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– June 15, 2023

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - June 15,

2023.

No Public Comments

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

None

Adjournment

Chairperson Davis adjourned the Meeting at 7:52 P.M.

Prepared By:

Approved By: