Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607-2236

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Meeting Minutes Long - Final

Monday, January 13, 2025

6:30 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School Facilities

Bond Oversight Committee

Chairperson: Andrew Butler, Vice Chairperson: Alexandra Park, Secretary: Viola

Gonzales

Members: Andrea Dawson, Sarah Price, John Jones III, Angela Darby, Anana Clark,

(Vacancy)

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Members of the media and the public may attend and participate in the

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•

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Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Measures B, J, and Y Independent Citizens' School

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Public comment in-person is permitted within the times allotted for public

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NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

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In addition, members of the public may submit written comments for a

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Live Meeting Video by selecting Board of Education Agenda “eComment” or

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•

If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

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•

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MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J (2012), and Measure

Y (2020), to provide advice and recommendation to the District regarding the

expenditure of funds for bond related projects, to actively review and report on

the proper expenditure of taxpayers’ money for school construction and to

take any necessary action in furtherance of its purpose including, but not

limited to, receiving and reviewing copies of annual independent financial

audits and deferred maintenance proposals, inspecting school facilities and

grounds, receiving and reviewing cost-saving measures designed to reduce

the costs of professional fees and site preparation. The Committee shall

have the option to tour sites where Bond funds are being expended, with

support from the Superintendent.

A. Call to Order

Chairperson Andrew Butler called the January 13, 2025, Measures B, J, and

Y Independent Citizens' School Facilities Bond Oversight Committee Meeting

at 6:32 P.M.

B. Roll Call

Present

7 - Member Anana Clark

Member John Jones III

Member Angela Darby

Member Sarah Price

Member Andrea Dawson

Secretary Viola Gonzales

Chairperson Andrew Butler

2 - Member (Vacancy) (Vacancy)

Vice Chairperson Alexandra Park

Absent

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee, allows for any change

in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

D.-1

25-0088

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – October 29, 2024

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of October

29, 2024.

25-0088 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – October 29,

2024

Attachments:

Public Comment - None

A motion was made by Secretary Gonzales, seconded by Member

Dawson, that the October 29, 2024, Committee Meeting Minutes, be

Adopted. The motion carried by the following vote:

6 - Member John Jones III

Aye:

Member Angela Darby

Member Sarah Price

Member Andrea Dawson

Secretary Viola Gonzales

Chairperson Andrew Butler

1 - Member Anana Clark

1 - Vice Chairperson Alexandra Park

1 - Member (Vacancy) (Vacancy)

Abstained:

Absent:

Non-voting:

Enactment No: 25-0066

D.-2

25-0087

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – November 1, 2024

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of November

1, 2024.

25-0087 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – November 1,

2024

Attachments:

Public Comment - None

A motion was made by Secretary Gonzales, seconded by Chairperson

Butler, that the November 1, 2024, Committee Meeting Minutes, be

Adopted. The motion failed by the following vote:

4 - Member Angela Darby

Aye:

Member Andrea Dawson

Secretary Viola Gonzales

Chairperson Andrew Butler

Abstained:

3 - Member Anana Clark

Member John Jones III

Member Sarah Price

Absent:

1 - Vice Chairperson Alexandra Park

1 - Member (Vacancy) (Vacancy)

Non-voting:

Enactment No: 25-0067

D.-3

25-0066

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – September 9, 2024

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of September

9, 2024.

25-0066 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – September 9,

2024

Attachments:

Public Comment - None

A motion was made by Member Dawson, seconded by Chairperson

Butler, that the September 9, 2024, Committee Meeting Minutes, be

Adopted. The motion carried by the following vote:

6 - Member John Jones III

Aye:

Member Angela Darby

Member Sarah Price

Member Andrea Dawson

Secretary Viola Gonzales

Chairperson Andrew Butler

1 - Member Anana Clark

1 - Vice Chairperson Alexandra Park

1 - Member (Vacancy) (Vacancy)

Abstained:

Absent:

Non-voting:

Enactment No: 25-0068

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

24-2697

Report - Planning and Spending Measure B, J, and Y Funding

Projects - Facilities Planning and Management

Presentation by Chief Systems and Services, or Designee, of a Report to

the Measures B, J, and Y Independent Citizens’ School Facilities Bond

Oversight Committee on the Planning and Spending of Measure B, J, and

Y Funded Projects for the Schools named herein below:

Central Administrative Center at Cole Campus New Construction

and Site Improvements,

Claremont Middle School New Multi-Purpose Building &

Kitchen,

Coliseum College Prep Academy Site Expansion,

Fremont High School Modernization,

Garfield Elementary School Modernization,

Kaiser Early Childhood Learning Center Site Improvements,

Laurel Child Development Center (“CDC”) New Construction,

McClymonds High School Modernization,

Melrose Leadership Academy Modernization,

Roosevelt Middle School Modernization, and

West Oakland Middle School Window Replacement.

24-2697 Report - Planning and Spending Measure B, J, and

Y Funding Projects - Facilities Planning and Management

(1/13/2024)

Attachments:

Ellen Clements, Program Manager, Facilities Planning and Management,

gave a report on the Planning and Spending of Measure B, J, and Y Funded

Projects for the Schools named.

- Central Administrative Center at Cole Campus New Construction and Site

Improvements, more than 75 % of the budget has been spent, nearing

completion, pending minor construction like landscaping, final inspection of

elevator and final cleanup and repairing of windows damaged from last

quarter.

- Claremont Middle School New Multi-Purpose Building & Kitchen, nearing

completion, health department inspections, contractor’s punch list, ribbon

cutting ceremony, final resolution of fire alarm and intrusion alarm pending.

- Coliseum College Prep Academy Site Expansion, in design –anticipating

start to bid at the end of the year with construction start of 2026 and

estimates due of this week.

- Fremont High School Modernization to start construction this quarter of

several classroom buildings, holding to completion date, having submitted to

DSA. Bid walk complete.

- Garfield Elementary School Modernization, in design, 100% schematics

received and accepted by OUSD, lease lease back contractor interviews to

be done this week; goes to board in March; working with PGE to install temp

electricity to portables during construction.

- Kaiser Early Childhood Learning Center. Site Improvements, construction

nearly completed, working with state architect for final closeout and

certification.

- Laurel Child Development Center (“CDC”) New Construction, complete,

working with state architect to close out project.

- McClymond’s High School Modernization, plans, submitted to state

department of architecture–it will take 4-6 months for state to review project.

Facilities will take it to bid right after that.

- Melrose Leadership Academy Modernization, in design, started procurement

of contractor team.Design/development drawings approved by district.

- Roosevelt Middle School Modernization, in DSA –expect approval in March

and construction to follow.

- West Oakland Middle School Window Replacement. In construction.

Holding to completion date of June 2025. Started abatement and demolition

of Building F.

Ellen Clements responded to comments and questions from the Committee.

Discussion - Members Dawson, Jones III, Price, Clark, Secretary Gonzales,

Chairperson Butler

- Question that applies to all projects, what does the phrase” future potential

financial outlook” refer to in the report.

- Question regarding $500,000 change order for Laurel CDC. Initial responses

are that delays were caused by need for coordination with City of Oakland

and Pacific Gas and Electric (PG&E) Company around electrifying the

building. Committee members would like to know more details. What

caused the increase of fees for McClymonds? Breakdown requested.

- In the monthly report on projects, are dollars tied to spending. How is that

calculated?

- How are the architects and general contractors found? How is it decided

upon? Staff explained competitive process and qualifications required from

contractors and architects—including staff plan, local business requirements.

To help new committee members, Member Andrea Dawson helped explain

different types of methods possible in procuring services, including hard bid;

lease lease back and design build.

- How do current Fremont modernization plans relate to earlier updates?

Response is that it is removing portable and building new.

- Clarification on what is required when Division of State Architect (DSA) does

a closeout to wrap up the work, what is involved.

- On Cole Campus, what is the plan? Who will be housed there? Change

orders are 22%.

What productive use will we put on that building?

- Pranita Ranbhise, Director, Facilities Planning and Management,

responded, joined by Facilities Staff on Zoom to help respond to inquiries.

She said that all Central Staff to be housed there. Workplan to be in office

will involve a staggered opening for staff.

- Committee asked: If OUSD doesn’t have student occupancy, what is the

expected use?

- Question: what is needed? Under what conditions could space be leased?

Staff were asked to bring back thought of what would it take to make the

investment be put to productive use.

G.-1

25-0089

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee - Budget to Actual Expenditures and Cash

Flow Projections as of September 30, 2024

A Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, of the Measures B and J Budget to

Actual Expenditures and Cash Flow Projections as of September 30,

2024. (Expenditure Report)

25-0089 Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Budget to Actual

Expenditures and Cash Flow Projections as of September

30, 2024

Attachments:

Public Comment Document - Ben Tapscott (1/13/2025)

Michael Ezeh, Accountant, Facilities Planning and Management, gave a

report of the Measures B and J Budget to Actual Expenditures and Cash Flow

Projections as of September 30, 2024.

Michael Ezeh provided an overview of the Expenditure Report showing that

both Measure B and Measure J funds have been fully drawn leaving about

$370 Million to be drawn down in un-issued bonds. Next report will be as of

December 31, 2024.

Michael Ezeh responded to comments and questions from the Committee.

Ty Taylor, Director, Facilities Planning and Management, provided additional

comments.

Discussion - Members Price, Jones III, Dawson, Clark, Secretary Gonzales,

Chairperson Butler

Committee Members asked several questions regarding the report.

- Ty Taylor, Director, Facilities Planning and Management, appeared next to

Mr. Ezeh to help respond to some of the questions, such as around the Bond

Program Contingency that indicates that 55% has been expended. Are we at

55% of hard costs? Taylor explained that staff is working on reconciliation of

soft costs for current fiscal year, reviewing all invoices. (Soft costs would be

architects and planning) versus hard costs (brick and tile).

- He noted some discrepancies that needed more research such as $5.0

Million for Cole and $3.5 Million went to Laurel Child Development Center

(CDC) but that is not showing up correctly. As an aside, he explained that

every project had its own contingency but if the budget surpassed that then

the overall contingency might be tapped.

- There were presentation errors such as the carryover number from fiscal

year to next fiscal year for Fund 25 and Fund 35 as can be seen in pages

20-21 of the report.

- Clarification was given that Fund 35 dollars cannot be used for

administrative purposes and must be directly related to education of children.

- There was an error noted on page 19 of 31, the third line from the top lists

Castlemont and McClymonds but in actuality the investment was only for

Castlemont. (Measure B expenditures)

- On the one-page summaries for each major project under Measure Y titled,

Project Budget Reconciliation, there were Committee Member specific

questions on the Cole Administration Building. Consensus among Committee

members that the $8.8 Million listed on the report as remaining budget (or

the correct amount given that staff suggested that there may be invoices

outstanding) remains unencumbered that the balance be put back into the

pot for other use. Hence, no further dollars should be expended at this time

on this site as the dollars cannot be justified.

Public Comment - 1. Assata Olugbala, 2. Ginale Harris, 3. Ben Tapscott, 4.

Jeffrey Sims, 5. Ashley Handy, 6. Jesse King

Public Speaker Ben Tapscott provided the following document attached.

Discussed

G.-2

24-2330

Amendment No. 3, Measure Y Spending Plan - October 2024 -

Facilities Planning and Management (First Read)

Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, by Chief Systems and Services, or

Designee, of the perspective revisions to the Measure Y Spending Plan

(First Read) as of October 2024.

24-2330 Presentation - Amendment No. 3, Measure Y

Spending Plan - October 2024 - Facilities Planning and

Management (First Read) (11/14/2024)

Attachments:

24-2330 Memorandum - Amendment No. 3, Measure Y

Spending Plan - October 2024 - Facilities Planning and

Management (First Read) (11/14/2024)

Ty Taylor, Director, Facilities Planning and Management, gave a presentation

of the perspective revisions to the Measure Y Spending Plan (First Read) as

of October 2024.

- Mr. Tyler drew our attention to slides 5-6 of his PowerPoint presentation to

help give new committee members perspective on where the school district is

relative to revising its Spending Plan.

- The Board of Education is expected to approve Revision 2 to the Measure Y

Budget in February 2025 with thoughts to integrate with 2025 Master Plan

(Revision 3) with final revision (Revision 4) to align the budget to adjust for

escalation and changes for the new fiscal year 2025-2026 in the June-July

2025 time frame.

Staff are looking for how to prioritize bond priorities to support

1. To fund future construction –renovation or demolition and new or

programmatic space for alternative education and career technical education

programming at 1025 Second Avenue…

- Two vacant sites that have incurred much vandalism and blight require

demolition and the estimated costs are: 1025 Second Avenue: $13.5 million,

Ralph Bunche Academy: $2 million.

2. Lead Remediation to repurpose the 4th draw of the bond for water lead

issues.

3. There are no further unallocated dollars. All projects have been identified

or defined. This is correct although the report distributed including “various

sites” incorrectly under Facilities and Technology Investments.

4. No current major revisions to the major projects.

Options for Contemplation are:

Option A - delay Construction Start of Garfield Elementary School until 2027

and that funding goes to the 1025 Second Avenue Project.

Option B - Borrow $15 million from Bond Program Contingency to Draw.

The following three delay district wide initiatives:

Option C - Delay replacement turf fields ($10.5 Million) and Living School

Yards( $4 Million)

Option D:

- Delay Information Technology (IT) projects ($2.3 Million)

- Delay Energy Efficiency light-emitting diode (LED) lighting ($7 Million)

- Delay Safety Investments/Playmatting ($ 4 Million)

- Delay Ventilation & Air Quality (1.7 Million)

Option E:

- Stop or delay solar projects and energy efficiency projects to the 4th draw

- Solar Projects ($10.8 Million) and Energy Efficiency ($4.2 Million)

Ty Taylor responded to comments and questions from the Committee.

Pranita Ranbhise, Director, Facilities Planning and Management, provided

additional comments to Committee Members comments and questions.

Discussion - Members Price, Jones III, Dawson, Clark, Secretary Gonzales,

Chairperson Butler

No committee members voiced interest to delay construction of Garfield

Elementary School. Two members with extensive experience in facilities

spoke strongly favoring Option E. as they thought this was an investment that

was speculative and benefits, if any, would not be realized immediately by

students.

Two Committee Members spoke against spending funding on demolition until

more was known. One Committee member favored setting aside some

funding to redevelop 1025 Second Avenue—not necessarily the entire amount

being considered for “demolition”.

Director Ranbhise, gave a report on the contract let to evaluate 10 OUSD

properties that are underutilized or not utilized. Consulting team has identified

three properties and will be speaking to board members in closed session

and later perhaps with the public with a study session. More data will be

forthcoming in the first quarter. This could be an opportunity to generate

badly needed revenue to the district.

Public Comment - 1. Assata Olugbala, 2. Ben Tapscott, 3. Jeffrey Tulah, 4.

Ginale Harris

Discussed

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

25-0090

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee - Up To 30

Minutes – January 13, 2025

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee - Up To 30 Minutes - January 13,

2025.

1. Assata Olugbala, 2. Ben Tapscott, 3. Jeffrey Sims, 4. Ginale Harris

Presentation/Acknowledgment Made

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

None

Adjournment

Chairperson Butler adjourned the Meeting at 8:35 P.M.

Prepared By:

Approved By: