Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, March 21, 2024

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Valarie Bachelor, Chairperson

Clifford Thompson, Member

Jorge Lerma, Member

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by

You may register to speak in advance on the Agenda Item whether attending

the meeting by teleconference, e.g., Zoom, or in person.

On line Speaker Card Registration (Sign In To Speak) opens at minimum 72

hours in advance for a Regular Meeting or at minimum 24 hours in advance

for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak

up to one hour before the beginning of the meeting. Manual (Paper) Speaker

Cards also will be available at the meeting for completion.

registered, first called, in order of Registration whether participation is in

person or virtually, e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish a one-time

OUSD eComment - Sign In (Register) To Speak Account providing your First

Name and Last Name and your email address. Your First Name and Last

Name, as Registered, must also show as the Participant or Profile Name on

a teleconference system (i.e., Zoom, webex, other). You will be requested to

The Sign In To Speak System, after the one time registration, will remember

you by first name and last name associated with your email address (profile),

making it easier for you to electronically Register or Sign In to Speak on an

Agenda Item at a future OUSD legislative meeting, e.g., Board, committee,

commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/88247532326 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 882

4753 2326, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment virtually by Zoom, if you have made a pre-meeting Request

to Speak, when your name is called, click the “Raise Your Hand” button. You

will be unmuted and allowed to make public comment. After the allotted time,

you will then be re-muted. Instructions on how to “Raise Your Hand” is

available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), if you have made a pre-meeting

Request to Speak, when your name is called, press “*9” to “Raise Your

Hand." You will be unmuted and allowed to make public comment. You will

then be re-muted. Instructions of how to raise your hand by phone are

available at: https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Facilities Committee Meeting Agenda Item, before a meeting or while

a meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Board of Education Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or by clicking the“eComment” in bold link on the cover page of this Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR RESPONSIBILITIES

This committee shall make recommendations to the Board relating to

Facilities matters as reflected in the Board’s calendar and amended Board

work plan including an updated Facilities Master Plan, an updated bond

spending plan, considerations for subsequent bond issuances, asset

management and potential revenue generation from real property, leases,

Civic Center policy, an updated joint use agreement with the City relating to

real property, and the Blueprint for Quality Schools. The committee shall also

be responsible for reviewing and proposing facilities related policies. The

committee also shall handle other facilities matters assigned.

A. Call to Order

Chairperson Valarie Bachelor called the Facilities Committee Meeting to order

at 6:07 P.M.

B. Roll Call

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

D.-1

24-0627

Minutes - Facilities Committee – February 8, 2024

Adoption by the Facilities Committee of its Meeting Minutes of February

8, 2024.

24-0627 - Minutes - Facilities Committee – February 8,

2024

Attachments:

The February 8, 2024, Minutes were Postponed to a Date Certain, Next

Regular Committee Meeting.

Postponed to a Date Certain, Next Regular Committee Meeting.

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

21-1591

Report - Project Design and Construction Delivery Methods -

Facilities Planning and Management

A Report to the Facilities Committee and the Public by Chief of Systems

and Services or Designee, of Project Design and Construction Delivery

Methods:

Design-Bid-Build,

Lease-Leaseback,

Design Build Entity (Traditional), and

Design Build Entity (Progressive).

21-1591 Presentation - Report - Project Design and

Construction Delivery Methods - Facilities Planning and

Management (3/21/2024)

Attachments:

Preston Thomas, Chief Systems and Services, gave a presentation to the

Facilities Committee and the Public of Project Design and Construction

Delivery Methods and responded to comments and question by the

Committee. Will Magrum, Executive Vice President, Brailsford & Dunlavey,

Nicole Well, Facilities Project Manager, William Newby, Facilities Project

Manager, and David Colbert, Director, Facilities Planning and Management,

provided additional comments.

Discussion - Directors Thompson, Lerma, Chairperson Bachelor

Public Comment - Assata Olugbala

Discussed

G. New Business

Roll Call (Secretary's Observation)

Chairperson Bachelor is absent at 7:11 P.M.

Present

2 - Director Jorge Lerma

Director Clifford Thompson

1 - Chairperson Valarie Bachelor

Absent

Assumption of the Chair

Director Thompson assumed the Chair at 7:11 P.M.

Roll Call (Secretary's Observation)

Chairperson Bachelor is present at 7:13 P.M.

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

Assumption of the Chair

Chairperson Bachelor assumed the Chair at 7:13 P.M.

G.-1

24-0660

CalSHAPE Energy Districtwide Conservation and Infrastructure

Improvement Projects - Facilities Planning and Management

A Presentation to the Facilities Committee, on the status of the District’s

California Schools Healthy Air, Plumbing and Efficiency (CalSHAPE)

District-wide Energy Conservation and Infrastructure Improvement

Project.

24-0660 Presentation - CalSHAPE Energy Districtwide

Conservation and Infrastructure Improvement Projects -

Facilities Planning and Management (3/21/2024)

24-0660 Memorandum - CalSHAPE Energy Districtwide

Conservation and Infrastructure Improvement Projects -

Facilities Planning and Management (3/21/2024)

Attachments:

Preston Thomas, Chief Systems and Services, gave a presentation on the

status of the District’s California Schools Healthy Air, Plumbing and

Efficiency (CalSHAPE) District-wide Energy Conservation and Infrastructure

Improvement Project, and responded to comments and questions from the

Committee.

Discussion - Directors Thompson, Lerma, Chairperson Bachelor

Public Comment - Assata Olugbala

Discussed

G.-2

24-0642

Report - Development of Living Schoolyards - Facilities Planning

and Management

Presentation to the Facilities Committee by the Chief Systems and

Services Officer or Designee on Implementation to Date of Board Policy

7110 - Facilities - Development of Living Schoolyards and Partnership

with Eat Learn Play (ELP) and Kaboom!

24-0642 Presentation - Report - Development of Living

Schoolyards - Facilities Planning and Management

(3/21/20224)

Attachments:

24-0642 Memorandum - Report - Development of Living

Schoolyards - Facilities Planning and Management

(3/21/2024)

Megan Allegretti, Director of Program Improvement, gave a presentation on

Implementation to Date of Board Policy 7110 - Facilities - Development of

Living Schoolyards and Partnership with Eat Learn Play (ELP) and Kaboom!

Director Allegretti responded to comments and questions from the

Committee.

Discussion - Director Lerma, Chairperson Bachelor

Public Comment - Assata Olugbala

Discussed

G.-3

24-0670

Report - Facilities Committee Liaison – Andrea Dawson

A Report to the Facilities Committee, by Andrea Dawson, Chairperson,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight (BJY) Committee, on the BJY Committee Meeting held on

March 11, 2024.

Andrea Dawson, Chairperson, BJY Committee, gave a report on the BJY

Committee Meeting held on March 11, 2024, and responded to comments

and questions from the Committee.

Discussion - Director Thompson, Chairperson Bachelor

Public Comment - Assata Olugbala

Discussed

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

24-0628

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– March 21, 2024

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - March 21,

2024.

Assata Olugbala

Presentation/Acknowledgment Made

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

None

Adjournment

Chairperson Bachelor adjourned the Meeting at 6:27 P.M.

Prepared By:

Approved By: