Oakland Unified School District  
Board of Education  
1011 Union Street, #940  
Oakland, CA 94607-2236  
(510) 879-1940  
510 627-9440 eFax  
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boe@ousd.org E-Mail  
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the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099  
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Meeting Minutes Long - Final  
Monday, April 14, 2025  
6:30 PM  
Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314  
East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;  
Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)  
Measures B, J, and Y Independent Citizens' School Facilities  
Bond Oversight Committee  
Chairperson: Andrew Butler, Vice Chairperson: Alexandra Park, Secretary: Viola  
Gonzales  
Members: Andrea Dawson, Sarah Price, John Jones III, Angela Darby, Anana Clark,  
(Vacancy)  
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NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND  
AND PARTICIPATE IN-PERSON OR VIRTUALLY  
Members of the media and the public may attend and participate in the  
Committee meeting in-person in the Committee Room, KDOL TV Studio,  
B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA  
94606-2291 or virtually as described herein.  
The following information is for those members of the media and public  
interested in viewing or listening to the Committee meeting virtually.  
•
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To view the Measures B, J, and Y Independent Citizens’ School Facilities  
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Upcoming Events & Live Meeting Video, please select the meeting name and  
click on the “In Progress” link under Video or go to the Legislative  
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Tab>Calendar>Today>Measures B, J, and Y Independent Citizens’ School  
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Public comment in-person is permitted within the times allotted for public  
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NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND  
AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)  
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In addition, members of the public may submit written comments for a  
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If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y  
Independent Citizens’ School Facilities Bond Oversight  
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Independent Citizens’ School Facilities Bond Oversight  
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MEETING PROCEDURES  
All Committee meetings shall begin on time and shall be guided by an  
Agenda prepared in accordance with Board Bylaws and posted and  
distributed in accordance with the Ralph M. Brown Act (open meeting  
requirements) and other applicable laws.  
BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL  
FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES  
Purpose: With respect to Measure B (2006), Measure J (2012), and Measure  
Y (2020), to provide advice and recommendation to the District regarding the  
expenditure of funds for bond related projects, to actively review and report on  
the proper expenditure of taxpayers’ money for school construction and to  
take any necessary action in furtherance of its purpose including, but not  
limited to, receiving and reviewing copies of annual independent financial  
audits and deferred maintenance proposals, inspecting school facilities and  
grounds, receiving and reviewing cost-saving measures designed to reduce  
the costs of professional fees and site preparation. The Committee shall  
have the option to tour sites where Bond funds are being expended, with  
support from the Superintendent.  
A. Call to Order  
Chairperson Andrew Butler called the April 14, 2025, Measures B, J, and Y  
Independent Citizens' School Facilities Bond Oversight (BJY) Committee at  
6:34 P.M.  
B. Roll Call  
Present  
Absent  
6 - Member John Jones III  
Member Sarah Price  
Member Andrea Dawson  
Secretary Viola Gonzales  
Vice Chairperson Alexandra Park  
Chairperson Andrew Butler  
3 - Member (Vacancy) (Vacancy)  
Member Anana Clark  
Member Angela Darby  
C. Speaker Request Cards/Modification(s) To Agenda  
A request to speak at this Committee Meeting, may be made in-person or  
virtually as stated in this Agenda.  
Modification(s) to the Agenda, by the Measures B, J, and Y Independent  
Citizens’ School Facilities Bond Oversight Committee, allows for any change  
in the printed Order of Business including, but not limited to, an  
announcement that an Item or Legislative File will be considered out of  
Agenda printed order, that consideration of an Item has been withdrawn,  
postponed, rescheduled or "pulled" or taken off of the Committee General  
Consent Report for separate discussion and/or possible action.  
None  
D. Adoption of Committee Minutes  
D.-1  
25-1004  
Minutes - Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight – March 10, 2025  
Adoption by the Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight Committee of its Meeting Minutes of March 10,  
2025.  
25-1004 Minutes - Measures B, J, and Y Independent  
Attachments:  
Citizens' School Facilities Bond Oversight – March 10, 2025  
A motion was made by Vice Chairperson Park, seconded by Member  
Dawson, that the BJY Committee Meeting Minutes, be Adopted. The  
motion carried by the following vote:  
Aye:  
6 - Member John Jones III  
Member Sarah Price  
Member Andrea Dawson  
Secretary Viola Gonzales  
Vice Chairperson Alexandra Park  
Chairperson Andrew Butler  
3 - Member (Vacancy) (Vacancy)  
Member Anana Clark  
Absent:  
Member Angela Darby  
Enactment No: 25-0598  
E. Adoption of the Committee General Consent Report  
"Adoption of the Committee General Consent Report" means that all items  
appearing under this topic are approved in one motion unless a Member of  
the Committee requests that an item be removed and voted on separately or  
otherwise acted upon. Generally, these items are routine in nature, and are  
acted upon in one motion to conserve time and permit focus on  
other-than-routine legislative items on the agenda.  
None  
F.  
Unfinished Business  
Vice Chairperson Alex Park stated that there still remains unfinished  
business regarding Cole Street.  
It wasn’t clear why the school district needed to go back to the State  
Architect’s office for approval. Question remains: what needs to happen for  
the first floor at Cole to be utilized to generate revenue as it is a currently  
underutilized OUSD asset.  
District staff said that this is an issue for the Facilities committee now. Alex  
stated that the Cole building was built using Measure Y funds, against the  
recommendations of this committee, and now the first floor of the building is  
vacant and underutilized.  
G. New Business  
G.-1  
25-1029  
Measures B, J, and Y Independent Citizens’ School Facilities Bond  
Oversight Committee - Status of 1025 2nd Avenue  
A discussion by and between Measures B, J, and Y Independent Citizens’  
School Facilities Bond Oversight Committee, and Chief Systems and  
Services or designee on the status of 1025 2nd Avenue.  
25-1029 Measures B, J, and Y Independent Citizens’  
School Facilities Bond Oversight Committee - Status of  
1025 2nd Avenue  
Attachments:  
25-1029 Article - OUSD's Abandoned Lake Merritt  
Headquarters is Getting a New Life  
19-2517 Resolution No. 1920-0182 Adoption - 2020 Oakland  
Unified School District Facilities Master Plan (Approved by  
Board of Education on 5/13/2020)  
20-2435A Resolution No. 2223-0033 - Initiating Process to  
Demolish Buildings at 1025 Second Avenue (Approved by  
Board of Education on 11/30/2022)  
22-2385 Resolution No. 2223-0033 - Initiating Process to  
Demolish Buildings at 1025 Second Avenue (Approved by  
Board of Education on 11/30/2022)  
24-1968 Resolution No. 2425-0176 Intent to Consider Joint  
Occupancy Development Proposals for the Former OUSD  
Administration Buildings at 1025 Second Avenue  
A discussion was initiated by Member Andrea Dawson. Member Dawson's  
oral report regarding her recent onsite visits to 1025 Second Avenue,  
accompanied by recent photos taken of the property emphasized continued  
public safety concerns, favoring swifter action to demolish the building,  
including (if necessary) by emergency resolution.  
Member Dawson, with more than 25 years professional experience in public  
school facility construction management (including bond program and project  
management), stated that the school district is vulnerable to serious liability.  
The building also currently negatively impacts neighboring school properties,  
La Escuelita and Dewey and other neighboring properties. In addition,  
Member Dawson pointed out that the Board already approved the initiation of  
the demolition process to demolish buildings at 1025 Second Avenue per the  
attached resolutions from 2022, despite the most recent resolution (Intent to  
Consider Joint Occupancy Development Proposals) not getting passed.  
Photos corroborate that the school property is being illegally occupied, and  
that those occupants are illegally accessing electricity from one of the  
neighboring OUSD properties. She recommends that to mitigate the current  
danger, OUSD, In the short-term, will need to place more robust fencing, as  
well as roll up doors at each entry, undertake ongoing cleanup and use  
security patrols. In the long term, Member Dawson stated that demolition and  
site cleanup is required and should not be unnecessarily or further delayed.  
Discussion - Members Jones III, Price, Vice Chairperson Park  
Ensuing discussion by Committee Members included various inquiries to  
clarify their understanding. First regarding the decision to no longer use 1025  
Second Avenue for administrative purposes: some historical context was  
provided. Cole Street was viewed as a less expensive option than re-doing  
1025 Second Avenue. Board Liaison Director Bachelor commented to the  
Board’s interest to seek solution.  
District staff stated that the District had previously hired security personnel  
for the site. The security personnel at some point refused to continue  
securing the building.  
Member Price, also with construction management expertise, repeated her  
previous statement that she did not agree with expending the funding on the  
demolition at this time as potential future redevelopment of 1025 Second  
Avenue could include demolition of the property as part of any agreement to  
move ahead.  
Both Dawson and Price with construction management expertise  
recommended that solar projects (estimated about $ 9 million) are not a good  
use of funding at this time given that PG&E is reevaluating their Net Energy  
Metering (NEM) rate and the projected Return on Investment (ROI) on solar is  
only 3-4% annually, which is likely less than the debt interest rate, therefore  
making solar a bad investment. These funds could be used for other  
currently needed projects. Further, these funds for solar projects might be  
reallocated, thus allowing for funds for demolition of the 1025 Second Avenue  
property.  
Public Comment - 1. Andre Spearman, 2. Andy Nelson  
Spearman and Nelsen, two former Committee members, attended and spoke  
strongly to give priority to and fund the demolition of the 1025 Second Avenue  
building.  
Discussed  
G.-2  
25-1017  
Facilities Committee - Measures B, J, and Y General Obligation  
Bonds Performance and Financial Audit Reports - Fiscal Year  
Ending June 30, 2024 - Eide Bailly, LLP, Independent Auditors  
Presentation to the Facilities Committee of the Performance Audit Report  
2006 Measure B, 2012 Measure J, and 2020 Measure Y General  
Obligation Bond Funds June 30, 2024, Financial Statements 2006  
Measure B General Obligation Bond Fund June 30, 2024, Financial  
Statements 2012 Measure J General Obligation Bond Fund June 30,  
2024, and Financial Statements 2020 Measure Y General Obligation  
Bond Fund June 30, 2024, each, by Eide Bailly, LLP, Independent  
Auditors.  
25-1017 Presentation - Measures B, J, and Y Independent  
Citizens’ School Facilities Bond Oversight Committee -  
Measures B, J, and Y General Obligation Bonds  
Performance and Financial Audit Reports - Fiscal Year  
Ending June 30, 2024 - Eide Bailly, LLP, Ind  
25-1017 Performance Audit Report 2006 Measure B, 2012  
Measure J, and 2020 Measure Y General Obligation Bond  
Funds June 30, 2024  
Attachments:  
25-1017 Financial Statements 2006 Measure B General  
Obligation Bond Fund June 30, 2024  
25-1017 Financial Statements 2012 Measure J General  
Obligation Bond Fund June 30, 2024  
25-1017 Financial Statements 2020 Measure Y General  
Obligation Bond Fund June 30, 2024  
Nathan Edelman, Independent Auditor, Eide Bailly, LLP gave a presentation  
of the Performance Audit Report 2006 Measure B, 2012 Measure J, and 2020  
Measure Y General Obligation Bond Funds June 30, 2024, Financial  
Statements 2006 Measure B General Obligation Bond Fund June 30, 2024,  
Financial Statements 2012 Measure J General Obligation Bond Fund June  
30, 2024, and Financial Statements 2020 Measure Y General Obligation  
Bond Fund June 30, 2024.  
Overall, the Eide Bailey accounting firm gave the District a clean/unmodified  
audit regarding its management of bond funds used for modernization of  
school facilities based on standard audit scope. The audit also includes an  
expanded scope that looks beyond basic compliance. The audit does not  
review the data exhaustively, rather spot checks a percentage of the data.  
Based on the randomized review, numerous performance audit observations  
were made that addressed what is working and where there is room for  
improvement, taking into consideration current best practices and historical  
pitfalls. Some examples of observations made that affect BJY Committee  
review include:  
Observation No. 1.2 - Identified “Reconcilable timing differences between the  
Historical Expenditures Details by Site and Project Budget Reconciliation, or  
discrepancies between BJY Committee reporting and internal documents.  
Observation No. 2.1 - Acknowledged that the project sheets are continuing to  
be improved, but still lacked clarity/timely detail regarding anticipated  
changes in project timelines and information regarding change orders (i.e.  
essential or not)  
Observation No. 4 - Expenditures were made for authorized projects and  
show evidence of compliance with the District’s internal controls, with  
clarification  
Additional Recommendations - Auditor noted that management is currently  
able to override internal controls.  
Observation No. 5.2 - Identified how there is no defined and clearly  
documented procedures about the nature, timing, or frequency of reporting  
change orders to key stakeholders.  
Observation No. 6.1 - Although the District is in compliance with state laws &  
regulations, it has had difficulty providing a complete list of contracts awarded  
during the fiscal year.  
Additional Recommendations - “We recommend the District establish a more  
consistent and comprehensive process for maintaining and providing  
complete records of contracts awarded.”  
It was noted that the District uses a shared excel sheet for a project tracker  
and that additional data fields were identified that could be added to rectify  
this difficulty.  
Observation No. 7.1 - Indicated that the District’s standardized itemized list  
for Bond Program materials procurement is not current and potentially  
incomplete and has not been updated since August 2021.  
Additional Recommendation - ”As best practice, these minimum standards  
mandated by the District should consider facility safety, energy  
conservation(e.g. Title 21 & 24), longevity, educational requirements, and  
other appropriate regulations and standards. Procurement staff should be  
trained to utilize the standard specifications when procuring materials or  
services for the District. Additionally, the District should define how to update  
the Standards Specifications document.  
Observation No. 7.2 - There may be opportunities to obtain federal and state  
matching funds to increase financial resources for currently budgeted  
projects.  
Observation Nos. 8 & 9.1 - District provided Conflict of Interest disclosures  
for all specific positions defined in the District’s board policy within the  
facilities department.  
Additional Recommendation - The District finalized the 2024 consolidated  
OUSD Facilities Department Procedures Manual in May, 2024 which outlines  
the Districts procedures…including key controls …over project management,  
payment processing, and bidding…However it does not explicitly identify the  
process for verifying expenditures to ensure adherence to Prop 39  
requirements and California Prompt Payment Laws or adherence to the  
District’s conflict of interest policy. Furthermore, despite the updated manual  
being finalized, the previous version from September 2020 is available online.  
Improvement Recommendation - …the documentation of accounting policies  
and procedures should be evaluated annually and updated periodically no  
less than once every three years . Any changes in policies and procedures  
should be updated promptly as they occur and specific employee should be  
assigned the duty of overseeing this process. Additionally, the continued use  
of the outdated 2020 manual could lead to lack of clarity…We recommend  
that District update the procedures manual available online…”  
“Project fact sheets are useful but lack specificity as to change orders and  
project timeline changes. Change orders and schedule delays should be  
brought forward when they are on the potential horizon, especially  
non-essential change orders. “  
Specifications are in draft form and the auditor spoke to the importance of  
having consistent information for architects and in keeping with building code  
compliance.  
Discussion - Members Jones III, Dawson, Price, Secretary Gonzales, Vice  
Chairperson Park, Chairperson Butler  
Ensuing discussion by Committee Members included a question regarding  
conflict of interest and how contracts are awarded. Nathan Edelman stated  
that contracts were generally found to be awarded to the lowest responsible  
bidder. The BJY Committee recommended checking relationships between  
District staff and contractors on an ongoing basis to prevent repeats of past  
District misconduct.  
Another recommendation from BJY Committee is to have the audit  
presentation earlier in the year next time given that the BJY Committee  
Annual Report is due in June every year.  
Public Comment - 1. Andrea Spearman, 2. Andy Nelson  
Presentation/Acknowledgment Made  
G.-3  
25-0992  
Facilities Site Visit Schedule 2025 - Measures B, J, and Y  
Independent Citizens' School Facilities Bond Oversight Committee  
A discussion and possible Adoption by Measures B, J, and Y  
Independent Citizens' School Facilities Bond Oversight Committee of the  
Proposed Facilities Site Visit Schedule for 2025.  
25-0992 Memorandum - Facilities Site Visit Schedule 2025  
- Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight Committee (5/12/2025)  
Attachments:  
Chairperson Butler opened the floor for discussion of the Proposed Facilities  
Site Visit Schedule for 2025.  
Discussion - Member Jones III, Price, Vice Chairperson Park  
The Committee indicated that they wanted to visit 1025 2nd Avenue Property  
and Ralphe Bunche Continuation High School earlier than the proposed June  
6th date proposed document, attached herein; but no specific date was  
adopted. District staff stated that additional planning is required because  
visiting these sites will require an armed guard escort.  
The schedule was modified to include the following sites but not adopted:  
Friday June 6th: Ralph J. Bunche & 1025 Second Avenue  
Friday September 5, 2025. West Oakland Middle School & Cole Street  
Campus  
Friday October 3, 2025. Glenview Elementary  
Friday November 7, 2025, Oakland Tech High School  
Friday December 5, 2025, Fremont High School  
Public Comment - 1. Andre Spearman, 2. Andy Nelson  
Discussed  
G.-4  
25-1016  
Measures B, J and Y Independent Citizen Bond Oversight  
Committee - 2025 Facilities Master Plan Progress Updates &  
Visioning - Facilities Planning and Management  
Presentation to Measures B, J and Y Independent Citizen Bond Oversight  
Committee by Chief Systems and Service, or Designee, of the 2025  
Facilities Master Plan Progress Updates & Visioning.  
25-1016 Presentation - Measures B, J and Y Independent  
Citizen Bond Oversight Committee - 2025 Facilities Master  
Plan Progress Updates & Visioning - Facilities Planning and  
Management (5/12/2025)  
Attachments:  
25-1016 Memorandum - Measures B, J and Y Independent  
Citizen Bond Oversight Committee - 2025 Facilities Master  
Plan Progress Updates & Visioning - Facilities Planning and  
Management (5/12/2025)  
Given time constraints, this item was posted to a date certain, next Regular  
Committee Meeting, recommending that it be put early on in the next agenda.  
Postponed to a Date Certain, next Regular Committee Meeting - May  
12, 2025.  
H. Public Comments on All Non-Agenda Items Within the Subject Matter  
Jurisdiction of the Committee  
This section of the agenda provides an opportunity for a member of the  
Public, for three minutes per person, or less, depending on the number of  
speakers, to directly address the Committee on any item of interest to a  
member of the Public that is not on the current agenda, but is within the  
subject matter jurisdiction of the Committee. Minutes are not transferrable  
from speaker to speaker. This item is limited to a total of thirty (30) minutes.  
The Committee may not discuss or take any action on a non-agenda item not  
appearing on the posted agenda for this meeting, except the Committee or  
staff may briefly respond to a statement made or questions posed by a  
member of the public, as authorized by law. In addition, on their own initiative  
or in response to questions posed by the public, a member of the Committee  
or its staff may ask a question for clarification, make a brief announcement,  
or make a brief report of his or her own activities.  
H.-1  
25-1005  
Public Comment on All Non-Agenda Items Within the Subject  
Matter Jurisdiction of the Measures B, J, and Y Independent  
Citizens' School Facilities Bond Oversight Committee - Up To 30  
Minutes – April 14, 2025  
Public Comment on All Non-Agenda Items Within the Subject Matter  
Jurisdiction of the Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight Committee - Up To 30 Minutes - April 14,  
2025.  
No Public Comments  
I.  
Introduction of New Legislative Matter  
This section of the Agenda is devoted to the introduction of new legislative  
matter within the subject matter jurisdiction of the committee by a Committee  
member or Members of the Public.  
- Member Dawson recommended an ad hoc Committee to draft the BJY  
Committee Annual Report.  
- Member Dawson requested a report back on the Request for Quotation  
(RFQ) on Solar Projects up to $9 Million  
J.  
Adjournment  
Chairperson Bulter adjourned the Meeting at 8:36 P.M.  
Prepared By:  
Approved By: