Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, September 19, 2024

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Valarie Bachelor, Chairperson

Clifford Thompson, Member

Jorge Lerma, Member

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by

You may register to speak in advance on the Agenda Item whether attending

the meeting by teleconference, e.g., Zoom, or in person.

On line Speaker Card Registration (Sign In To Speak) opens at minimum 72

hours in advance for a Regular Meeting or at minimum 24 hours in advance

for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak

up to one hour before the beginning of the meeting. Manual (Paper) Speaker

Cards also will be available at the meeting for completion.

registered, first called, in order of Registration whether participation is in

person or virtually, e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish a one-time

OUSD eComment - Sign In (Register) To Speak Account providing your First

Name and Last Name and your email address. Your First Name and Last

Name, as Registered, must also show as the Participant or Profile Name on

a teleconference system (i.e., Zoom, webex, other). You will be requested to

The Sign In To Speak System, after the one time registration, will remember

you by first name and last name associated with your email address (profile),

making it easier for you to electronically Register or Sign In to Speak on an

Agenda Item at a future OUSD legislative meeting, e.g., Board, committee,

commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/86725286140 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 867

2528 6140, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment in-person, please follow the directions of the Chairperson.

•

To comment by Zoom, click the “Raise Your Hand” button to request to

speak when Public Comment is being taken on the eligible Agenda item.

You will be called on (by the name you logged in with), unmuted and allowed

to make public comment. After the allotted time, you will then be re-muted.

Instructions on how to “Raise Your Hand” is available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), press “*9” to “Raise Your Hand” to

request to speak when Public Comment is being taken on the eligible

Agenda Item. You will be called on (by the Area Code and the last three

digits of your phone number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted. Instructions of how to raise

your hand by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Facilities Committee Meeting Agenda Item, before a meeting or while

a meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Facilities Committee Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR RESPONSIBILITIES

This committee shall make recommendations to the Board relating to

Facilities matters as reflected in the Board’s calendar and amended Board

work plan including an updated Facilities Master Plan, an updated bond

spending plan, considerations for subsequent bond issuances, asset

management and potential revenue generation from real property, leases,

Civic Center policy, an updated joint use agreement with the City relating to

real property, and the Blueprint for Quality Schools. The committee shall also

be responsible for reviewing and proposing facilities related policies. The

committee also shall handle other facilities matters assigned.

A. Call to Order

Chairperson Valarie Bachelor called the September 19, 2024, Facilities

Committee Meeting to order at 6:02 P.M.

B. Roll Call

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

Chair Bachelor, with consensus from the Committee, moved item G.-4 to

after D.-1. All other items were taken up in Agenda printed order.

D. Adoption of Committee Minutes

D.-1

24-2299

Minutes - Facilities Committee – August 21, 2024

Adoption by the Facilities Committee of its Meeting Minutes of August 21,

2024.

24-2299 Minutes - Facilities Committee – August 21, 2024

Attachments:

Public Comment - 1. Assata Olugbala, 2. Ben Tapscott

A motion was made by Director Thompson, seconded by Director

Lerma, that the August 21, 2024, Committee Meeting Minutes, be

Adopted. The motion carried by the following vote:

3 - Director Jorge Lerma

Aye:

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-1684

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" "means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

23-2846

Facilities Deferred Maintenance Program - Facilities Planning and

Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report (Update) to the Facilities Committee on the Deferred Maintenance

Program, with respect to Drinking Water Systems and Plumbing.

23-2846 Presentation - Facilities Deferred Maintenance

Program - Facilities Planning and Management

(10/17/20214)

Attachments:

23-2846 Prosposed FloWater Intervention Strategy -

Facilities Deferred Maintenance Program - Facilities

Planning and Management (10/17/2024)

Preston Thomas, Chief Systems and Services, gave a presentation of a

Report on the Deferred Maintenance Program, with respect to Drinking Water

Systems and Plumbing and responded to comments and questions from the

Committee.

Discussion - Directors Thompson, Lerma, Chairperson Bachelor

Public Comment - 1. Ben Tapscott, 2. Elaine Brown, 3. Assata Olugbala, 4.

Misty Cross

Presentation Made; Discussed

24-2585

Motion to Extend Time - Facilities Committee Meeting –

September 19, 2024

Adoption by Facilities Committee of Motion to extend tonight’s meeting

time from 8:00 P.M. to 8:30 P.M.

A motion was made by Chairperson Bachelor, seconded by Director

Lerma, that this Motion to extend tonight’s meeting time from 8:00

P.M. to 8:30 P.M., be Adopted. The motion carried by the following

vote:

Aye:

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-1807

G. New Business

G.-1

24-2330

Amendment No. 3, Measure Y Spending Plan - October 2024 -

Facilities Planning and Management

Presentation to the Facilities Committee, by Chief Systems and Services,

or Designee, of the perspective revisions to the Measure Y Spending Plan

as of October 2024.

24-2330 Presentation - Measure Y Spending Plan Update -

Facilities Planning and Management (9/19/2024)

Attachments:

24-2330 Memorandum - Measure Y Spending Plan Update -

Facilities Planning and Management (9/19/2024)

Preston Thomas, Chief Systems and Services, gave a presentation of the

perspective revisions to the Measure Y Spending Plan as of October 2024

and responded to comments and questions from the Committee.

Discussion - Directors Thompson, Lerma, Chairperson Bachelor

Public Comment - 1. Andy Nelsen, 2. Assata Olugbala, 3. Ben Tapscott, 4.

Brooklyn Williams, 5. Jeffery Sims

Presentation Made; Discussed

G.-2

24-2160

General Services Agreement – Perkins Eastman Architects DPC –

Facilities Master Planning Services Project – Division of Facilities

Planning and Management

Approval by the Board of Education, upon recommendation by the

Facilities Committee, of a General Services Agreement by and between

the District and Perkins Eastman Architects DPC, Oakland, CA, for the

latter to produce a long-term Facilities Master Plan that supports Oakland

Unified School District’s planning by aligning the Plan to the District’s

strategic initiatives, Board Policies key federal, state, county and city

initiatives for Facilities Master Planning Services Project, in the

not-to-exceed amount of $1,352,835.00, which includes a not-to-exceed

amount of $1,229,850.00 for Basic Services, and a not-to-exceed

contingency amount of $122,985.00, as the selected consultant, with work

scheduled to commence on September 26, 2024, and scheduled to last

until December 31, 2025.

Resource Code-Site No.: 9655/136

Funding Source: Fund 21 Building

24-2160 Presentation - General Services Agreement –

Perkins Eastman Architects DPC – Facilities Master

Planning Services Project – Division of Facilities Planning

and Management

Attachments:

24-2160 Memorandum - General Services Agreement –

Perkins Eastman Architects DPC – Facilities Master

Planning Services Project – Division of Facilities Planning

and Management

Patrick Davis, President, Perkins Eastman Architects, gave a presentation

on General Services Agreement by and between the District and Perkins

Eastman Architects DPC, Oakland, CA, for the latter to produce a long-term

Facilities Master Plan that supports Oakland Unified School District’s

planning by aligning the plan to the District’s strategic initiatives, Board

Policies key federal, state, county and city initiatives for Facilities Master

Planning Services Project, in the not-to-exceed amount of $1,352,835.00,

which includes a not-to-exceed amount of $1,229,850.00 for Basic Services,

and a not-to-exceed contingency amount of $122,985.00, as the selected

consultant, with work scheduled to commence on September 26, 2024, and

scheduled to last until December 31, 2025.

Patrick Davis responded to comments and questions from the Committee.

Discussion: Chairperson Bachelor

Public Comment - 1. Assata Olugbala, 2. Ben Tapscott

A motion was made by Chairperson Bachelor, seconded by Director

Lerma,that this Agreement or Contract be Recommended Favorably to

the Board of Education. The motion carried by the following vote:

3 - Director Jorge Lerma

Aye:

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-1800

24-2583

Motion to Extend Time - Facilities Committee – September 19,

2024

Adoption by Facilities Committee of Motion to extend tonight’s meeting

time from 8:00 P.M. to 8:45 P.M.

Chairperson Bachelor made a Motion to extend the Facilities Committee

Meeting from 8:30 P.M. to 8:45 P.M. The Motion failed due to the lack of a

Seconder.

G.-3

24-1123

Award of Bid and a Lease-Leaseback Contract – Cahill

Contractors LLC– Fremont High School Modernization Project–

Division of Facilities Planning and Management

Approval by the Board of Education, upon recommendation by the

Facilities Committee, of an Award of Bid, rejection of all other Bids, if

any, and a Lease-Leaseback Contract by and between the District and

Cahill Contractors LLC, Oakland, CA, for the latter to provide

preconstruction and construction services, in an amount not to exceed

$200,000.00, as the lowest responsible, responsive bidder, for the

Fremont High School Modernization Project, with work scheduled to

commence on September 25, 2024, and anticipated to last until June 30,

2025.

Vendor No.: 009054

Requisition No.: VR24-12103

Resource Code-Site No.: 9650/302

Funding Source: Fund 21 Building Bond

24-1123 Award of Bid and a Lease-Leaseback Contract –

Cahill Contractors LLC– Fremont High School

Modernization Project– Division of Facilities Planning and

Management

Attachments:

JaQuan Cornish, Project Manager, Facilities Planning and Management, gave

a summary of a Lease-Leaseback Contract by and between the District and

Cahill Contractors LLC, Oakland, California, for the latter to provide

preconstruction and construction services for the Fremont High School

Modernization Project, with work scheduled to commence on September 25,

2024, and anticipated to last until June 30, 2025. Not to exceed the amount

of $200,000.00.

Public Comment - 1. Assata Olugbala

A motion was made by Chairperson Bachelor, seconded by Director

Lerma,that this Agreement or Contract be Recommended Favorably to

the Board of Education. The motion carried by the following vote:

3 - Director Jorge Lerma

Aye:

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-1801

G.-4

24-1968

Intent to Consider Joint Occupancy Proposals - Former OUSD

Administration Buildings - 1025 2nd Avenue - Director Jennifer

Brouhard

Adoption by the Board of Education, upon recommendation by the

Facilities Committee, of Resolution No. 2425-0176 - Intent to Consider

Joint Occupancy Development Proposals for the Former OUSD

Administration Buildings at 1025 Second Avenue.

Sponsors:

Brouhard

24-1968 Intent to Consider Joint Occupancy Proposals -

Former OUSD Administration Buildings - 1025 2nd Avenue -

Director Jennifer Brouhard

Attachments:

Preston Thomas, Chief Systems and Services, Facilities Planning and

Management of Resolution No. 2425-0176 - Intent to Consider Joint

Occupancy Development Proposals for the Former OUSD Administration

Buildings at 1025 Second Avenue, and responded to comments and

questions from the Committee.

Discussion - Directors Lerma, Thompson, Chairperson Bachelor

Director Lerma requested a financial analysis from staff for Resolution No.

2425-0176

Public Comment - 1. Calupe Kaufusi, Heather Manchester, 3. Sara Tiras, 4.

Azlinah Tambu, 5. David Cammarata, 6. Elise Umetsu, 7. Jason Cruz, 8.

Staci Ross-Morrison, 9. Shawana Booker, 10. Suarez Cole, 11. Assata

Olugbala, 12. Brooklyn Williams, 13. Eve Delfin, 14. Kim Jones, 15. Nick

Gonzalez, 16. Andy Nelsen, 17. Jerome Gourdine, 18. Andy Turner, 19.

Adanoly Duchas, 20. Misty Cross, 21. D.J., 22. Eva, 23. Jaliza, 24. Maria

Einaudi, 25. Alea Grace

A motion was made by Chairperson Bachelor, seconded by Director

Lerma,that this Resolution be Recommended Favorably to the Board

of Education. The motion carried by the following vote:

3 - Director Jorge Lerma

Aye:

Director Clifford Thompson

Chairperson Valarie Bachelor

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

24-2300

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– September 19, 2024

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - September

19, 2024.

1. Assata Olugbala

Presentation/Acknowledgment Made

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

None

Adjournment

Chairperson Bachelor adjourned the Meeting at 8:47 P.M.

Prepared By:

Approved By: