Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of the

Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Agenda Long - Final

Thursday, September 19, 2024

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance,

314 East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Valarie Bachelor, Chairperson

Clifford Thompson, Member

Jorge Lerma, Member

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually

on Agenda Items indicated by

You may register to speak in advance on the Agenda Item

whether attending the meeting by teleconference, e.g., Zoom,

or in person.

On line Speaker Card Registration (Sign In To Speak) opens

at minimum 72 hours in advance for a Regular Meeting or

at minimum 24 hours in advance for a Special Meeting. Use

the eComment Link to Sign In (Register) to Speak up to one

hour before the beginning of the meeting. Manual (Paper)

Speaker Cards also will be available at the meeting for

completion.

equity, is first registered, first called, in order of

Registration whether participation is in person or virtually,

e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish

a one-time OUSD eComment - Sign In (Register) To Speak

Account providing your First Name and Last Name and your

email address. Your First Name and Last Name, as

Registered, must also show as the Participant or Profile

Name on a teleconference system (i.e., Zoom, webex, other).

You will be requested to Register the first time you use

eComment - Sign In To Speak.

The Sign In To Speak System, after the one time registration,

will remember you by first name and last name associated

with your email address (profile), making it easier for you to

electronically Register or Sign In to Speak on an Agenda

Item at a future OUSD legislative meeting, e.g., Board,

committee, commission.

Early pre-meeting Sign In To Speak (Registration) is urged

for all - whether you plan to attend meeting in person or

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and

participate in the Committee meeting in-person in the

Committee Room, KDOL TV Studio, B-237, Met West High

School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media

and public interested in viewing or listening to the

Committee meeting virtually.

• Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/86725286140 on or after the Noticed

meeting time. Instructions on how to join a meeting by video

conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193

-Joining-a-Meeting.

• Phone: To listen by phone (via Zoom), please do the

following at or after the Noticed meeting time: call (669)

900-9128, then enter Webinar ID 867 2528 6140, then press

“#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are

available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

• To view the Facilities Committee meeting from the

District’s Home Page - Upcoming Events & Live Meeting

Video, please select the meeting name and click on the “In

Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home

Page)>Calendar Tab>Calendar>Today>Facilities

Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times

allotted for public comment on the Agenda. Virtual comment

will also be permitted within the times allotted for public

comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

(CONTINUED)

• To comment in-person, please follow the directions of the

Chairperson.

• To comment by Zoom, click the “Raise Your Hand”

button to request to speak when Public Comment is being

taken on the eligible Agenda item. You will be called on (by

the name you logged in with), unmuted and allowed to make

public comment. After the allotted time, you will then be

re-muted. Instructions on how to “Raise Your Hand” is

available at:

https://support.zoom.us/hc/en-us/articles/205566129

-RaiseHand-In-Webinar.

• To comment by phone (via Zoom), press “*9” to “Raise

Your Hand” to request to speak when Public Comment is

being taken on the eligible Agenda Item. You will be called

on (by the Area Code and the last three digits of your phone

number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted.

Instructions of how to raise your hand by phone are

available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written

comments for a posted Facilities Committee Meeting

Agenda Item, before a meeting or while a meeting is “In

Progress,” from the District’s Home Page - Upcoming

Events & Live Meeting Video by selecting Facilities

Committee Agenda “eComment” or from the Legislative

Information Center, as follows:

• If before Sunday, click Calendar Tab>Next

Week>Facilities Committee>eComment

• If Sunday or thereafter up thru day before Meeting, click

Calendar Tab>This Week>Facilities Committee>eComment

• If day of Meeting, click Calendar Tab>Today>Facilities

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon

clicking of the Submit Button, are immediately sent via email

to all members of the legislative body and key staff

supporting the legislative body. Each eComment is a Public

Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be

guided by an Agenda prepared in accordance with Board

Bylaws and posted and distributed in accordance with the

Ralph M. Brown Act (open meeting requirements) and other

applicable laws.

BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR

RESPONSIBILITIES

This committee shall make recommendations to the Board

relating to Facilities matters as reflected in the Board’s

calendar and amended Board work plan including an

updated Facilities Master Plan, an updated bond spending

plan, considerations for subsequent bond issuances, asset

management and potential revenue generation from real

property, leases, Civic Center policy, an updated joint use

agreement with the City relating to real property, and the

Blueprint for Quality Schools. The committee shall also be

responsible for reviewing and proposing facilities related

policies. The committee also shall handle other facilities

matters assigned.

A. Call to Order

B. Roll Call

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made

in-person or virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee,

allows for any change in the printed Order of Business

including, but not limited to, an announcement that an Item

or Legislative File will be considered out of Agenda printed

order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the

Committee General Consent Report for separate discussion

and/or possible action.

D. Adoption of Committee Minutes

D.-1

24-2299

Minutes - Facilities Committee – August 21, 2024

Adoption by the Facilities Committee of its Meeting Minutes of August

21, 2024.

Attachments:

24-2299 Minutes - Facilities Committee – August 21, 2024

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report"

"means that all items appearing under this topic are

approved in one motion unless a Member of the Committee

requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in

nature, and are acted upon in one motion to conserve time

and permit focus on other-than-routine legislative items on

the agenda.

None

Unfinished Business

F.-1

23-2846

Facilities Deferred Maintenance Program - Facilities

Planning and Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report (Update) to the Facilities Committee on the Deferred

Maintenance Program, with respect to Drinking Water Systems and

Plumbing.

Attachments:

23-2846 Presentation - Facilities Deferred Maintenance Program -

Facilities Planning and Management (9/19/2024)

Legislative History

12/21/23

1/25/24

5/16/24

Facilities Committee Discussed

Facilities Committee Presentation Made;

Discussed

8/21/24

Facilities Committee Presentation Made;

Discussed

G. New Business

G.-1

24-2330

Amendment No. 3, Measure Y Spending Plan - October

2024 - Facilities Planning and Management

Presentation to the Facilities Committee, by Chief Systems and

Services, or Designee, of the perspective revisions to the Measure Y

Spending Plan as of October 2024.

Attachments:

24-2330 Presentation - Measure Y Spending Plan Update - Facilities

Planning and Management (9/19/2024)

24-2330 Memorandum - Measure Y Spending Plan Update -

Facilities Planning and Management (9/19/2024)

G.-2

24-2160

General Services Agreement – Perkins Eastman

Architects DPC – Facilities Master Planning Services

Project – Division of Facilities Planning and

Management

Approval by the Board of Education, upon recommendation by the

Facilities Committee, of a General Services Agreement

by and between the District and Perkins Eastman Architects DPC,

Oakland, CA, for the latter to produce a long-term Facilities Master

Plan that supports Oakland Unified School District’s planning by

aligning the Plan to the District’s strategic initiatives, Board Policies

key federal, state, county and city initiatives for Facilities Master

Planning Services Project, in the not-to-exceed amount of

$1,352,835.00, which includes a not-to-exceed amount of

$1,229,850.00 for Basic Services, and a not-to-exceed contingency

amount of $122,985.00, as the selected consultant, with work

scheduled to commence on September 26, 2024, and scheduled to last

until December 31, 2025.

Resource Code-Site No.: 9655/136

Funding Source: Fund 21 Building

Attachments:

24-2160 Presentation - General Services Agreement – Perkins

Eastman Architects DPC – Facilities Master Planning Services

Project – Division of Facilities Planning and Management

24-2160 Memorandum - General Services Agreement – Perkins

Eastman Architects DPC – Facilities Master Planning Services

Project – Division of Facilities Planning and Management

G.-3

24-1123

Award of Bid and a Lease-Leaseback Contract – Cahill

Contractors LLC– Fremont High School Modernization

Project– Division of Facilities Planning and Management

Approval by the Board of Education, upon recommendation by the

Facilities Committee, of an Award of Bid, rejection of all other Bids, if

any, and a Lease-Leaseback Contract by and between the District and

Cahill Contractors LLC, Oakland, California, for the latter to provide

preconstruction and construction services, in an amount not to exceed

$200,000.00, as the lowest responsible, responsive bidder, for the

Fremont High School Modernization Project, with work scheduled to

commence on September 25, 2024, and anticipated to last until June 30, 2025

Vendor No.: 009054

Requisition No.: VR24-12103

Resource Code-Site No.: 9650/302

Funding Source: Fund 21 Building Bond

Attachments:

24-1123 Award of Bid and a Lease-Leaseback Contract – Cahill

Contractors LLC– Fremont High School Modernization Project–

Division of Facilities Planning and Management

G.-4

24-1968

Intent to Consider Joint Occupancy Proposals - Former

OUSD Administration Buildings - 1025 2nd Avenue -

Director Jennifer Brouhard

Adoption by the Board of Education, upon recommendation by the

Facilities Committee, of Resolution No. 2425-0176 - Intent to Consider

Joint Occupancy Development Proposals for the Former OUSD

Administration Buildings at 1025 Second Avenue.

Sponsors:

Brouhard

Attachments:

24-1968 Intent to Consider Joint Occupancy Proposals - Former

OUSD Administration Buildings - 1025 2nd Avenue - Director

Jennifer Brouhard

Legislative History

8/14/24 Board of Education

Introduced As New Matter

Public Comments on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Committee

This section of the agenda provides an opportunity for a

member of the Public, for three minutes per person, or less,

depending on the number of speakers, to directly address the

Committee on any item of interest to a member of the Public

that is not on the current agenda, but is within the subject

matter jurisdiction of the Committee. Minutes are not

transferrable from speaker to speaker. This item is limited to

a total of thirty (30) minutes. The Committee may not

discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the

Committee or staff may briefly respond to a statement made

or questions posed by a member of the public, as authorized

by law. In addition, on their own initiative or in response to

questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief

announcement, or make a brief report of his or her own

activities.

H.-1

24-2300

Public Comment on All Non-Agenda Items Within the

Subject Matter Jurisdiction of the Facilities Committee -

Up To 30 Minutes – September 19, 2024

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes -

September 19, 2024.

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of

new legislative matter within the subject matter jurisdiction

of the committee by a Committee member or Members of the

Public.

Adjournment