Oakland Unified School District  
Board of Education  
1016 Union Street, #940  
Oakland, CA 94607  
(510) 879-1944  
boe@ousd.org E-Mail  
http://www.ousd.org  
ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS  
Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of  
the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099  
AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES  
Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings  
should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either  
(510)879-8199(VM); or boe@ousd.org (E-Mail); or  
(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).  
Meeting Minutes Long - Final  
Friday, June 23, 2023  
9:00 AM  
The Center (Central Kitchen, Instructional Farm, and Education Center), 2850  
West Street, Oakland, CA 94608-4536  
Board of Education  
President Mike Hutchinson  
Vice President Clifford Thompson  
Directors: Benjamin "Sam" Davis, Jennifer Brouhard, VanCedric Williams, (Vacancy),  
Valarie Bachelor  
Student Directors: Natalie Gallegos Chavez, Linh Le  
Staff: Kyla Johnson-Trammell, Superintendent & Secretary  
NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND  
AND PARTICIPATE IN-PERSON  
Members of the media and the public may attend and participate in the Board  
meeting in-person at The Center (Central Kitchen, Instructional Farm, and  
Education Center), 2850 West Street, Oakland, CA 94608-4536.  
Public comment in-person is permitted within the times allotted for public  
comment on the Agenda.  
NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND  
AND PARTICIPATE IN-PERSON (CONTINUED)  
Members of the public may submit written comments for a posted Board of  
Education Meeting Agenda Item, before a meeting or while a meeting is  
occurring from the District’s Home Page - Upcoming Events ... by selecting  
Board of Education Agenda “eComment” or from the Legislative Information  
Center, as follows:  
•
If before Sunday, click Calendar Tab>Next Week>Board of  
Education>eComment  
If Sunday or thereafter up thru day before Meeting, click Calendar  
Tab>This Week>Board of Education>eComment  
If day of Meeting, click Calendar Tab>Today>Board of  
•
•
Education>eComment  
Or “eComment” in bold on the cover page of the Agenda.  
Written comments made on an eligible Agenda item, upon clicking of the  
Submit Button, are immediately sent via email to all members of the  
legislative body and key staff supporting the legislative body. Each  
eComment is a Public Record.  
BOARD OF EDUCATION PROTOCOLS  
The purpose of these protocols is to provide a basic set of professional  
standards by which the Board and the Superintendent are to function as a  
team. There is no intention to abridge the rights and obligations of Board  
Members to oversee the operation of the organization, nor to interfere with the  
Superintendent with her role as the Superintendent of OUSD.  
General  
1. Every action by a Board Member should be directed toward improving the  
educational program for students.  
2. Every Board Member will exhibit behavior that is honorable, honest, and  
dedicated to the success of the students and staff of the district.  
3. Each Board Member is to be treated with dignity and respect.  
4. Board Member Commitment will include:  
− Participate fully in the discussion of issues  
− Listen respectfully to all views and opinions  
− Respect each individual’s opinion  
− Accept the majority action of the Board  
Board Members  
5. An individual Board Member will not use the media as a personal forum,  
unless it is clearly indicated that the opinion is personal and not  
representative of the Board majority position.  
6. Each Board Member will make every effort to attend all Board meetings in  
person; and to start and end on time.  
7. Board Members will ensure opportunities for each to comment.  
Superintendent  
8. Staff is the responsibility of the Superintendent who will bring  
recommendations to the Board for action.  
9. Questions regarding Board agenda items are to be communicated to the  
Superintendent prior to the Board meeting and the Superintendent will  
respond in a timely manner.  
10. The Superintendent is to communicate all significant administrative  
actions to the Board.  
11. Legal and personnel matters will be confidential.  
MEETING RULES OF ENGAGEMENT  
Up to Three (3) minute speaking limit for Board Members  
No mingling with the audience  
Address comments to other Board Members  
Focus on agenda items  
Don't repeat what's been said  
Always be respectful  
No interruptions  
Enforce norms  
Model desired behavior  
MEETING PROCEDURES  
All Board meetings shall begin on time and shall be guided by an agenda  
prepared in accordance with Board bylaws and posted and distributed in  
accordance with the Ralph M. Brown Act (open meeting requirements) and  
other applicable laws.  
(cf. 9322 - Agenda/Meeting Materials)  
The President shall conduct Board meetings in accordance with law, Board  
Bylaws, and its parliamentary authority which shall enable the Board to  
efficiently consider issues and carry out the will of the majority.  
(cf. 9121 - President)  
The Board believes that late night meetings deter public participation, can  
affect the Board's decision-making ability, and can be a burden to staff.  
Regular Board meetings shall be adjourned not later than 11:00 p.m. unless  
the Board agrees to extend the meeting, which may only be done once by 45  
minutes.  
(cf. 9320 - Meetings and Notices)  
A. Call To Order  
B. Roll Call  
President Mike Hutchinson called the meeting to order at 9:20 A.M.  
Present  
5 - Director Benjamin "Sam" Davis  
Director Jennifer Brouhard  
Director Valarie Bachelor  
Vice President Clifford Thompson  
President Mike Hutchinson  
Absent  
4 - Student Director Linh Le  
Student Director Natalie Gallegos Chavez  
Director VanCedric Williams  
Director (Vacancy) (Vacancy)  
C. New Business  
23-1669  
Governance Planning for 2023-2024 School Year  
Discussion and determination by the Board of Education of its Governance  
Plan for the 2023-2024 School Year:  
- Board of Education Roles & Responsibilities  
- Board Protocols  
- Board of Education 2023-2024 Work Plan  
23-1669 Board Memorandum - End of Year Board Retreat  
Attachments:  
23-1669 Governance Team - Roles and Responsibilities -  
Board and Superintendent  
23-1669 Governance Team - Roles and Responsibilities -  
Board and Superintendent  
23-1669 Hopes and Fears Protocol Instructions  
23-1669 Future Protocol a.k.a. Back to the Future  
Dr. Carmella Franco (consultant) and Dr. Dexter Moore Jr., Acting Chief of  
Staff, facilitated today's Board Retreat regarding Oakland Unified School  
District Governance Team Retreat Version 2:  
The Board, Superintendent and the facilitators discussed the roles and  
responsibilities of each. Then a break out for team engagement activities  
including the superintendent pertaining to their roles and responsibilities.  
Public Speaker:  
Kim Davis  
Discussed  
Recess  
President Hutchinson recessed the meeting at 12:15 P.M. for Lunch.  
President Hutchinson reconvened the meeting at 1:06 P.M.  
Reconvene  
Roll Call  
Present  
4 - Director Benjamin "Sam" Davis  
Director Jennifer Brouhard  
Director Valarie Bachelor  
President Mike Hutchinson  
Absent  
5 - Student Director Linh Le  
Student Director Natalie Gallegos Chavez  
Director VanCedric Williams  
Director (Vacancy) (Vacancy)  
Vice President Clifford Thompson  
C1. Continued New Business  
23-1669  
Governance Planning for 2023-2024 School Year  
Discussion and determination by the Board of Education of its Governance  
Plan for the 2023-2024 School Year:  
- Board of Education Roles & Responsibilities  
- Board Protocols  
- Board of Education 2023-2024 Work Plan  
23-1669 Board Memorandum - End of Year Board Retreat  
Attachments:  
23-1669 Governance Team - Roles and Responsibilities -  
Board and Superintendent  
23-1669 Governance Team - Roles and Responsibilities -  
Board and Superintendent  
23-1669 Hopes and Fears Protocol Instructions  
23-1669 Future Protocol a.k.a. Back to the Future  
Drs. Franco and Moore, Jr., facilitated the discussion regarding the Elephant  
in the Room: what 1 or 2 things can each Board member commit to doing in  
order to improve the effectiveness as a Board, Common Situations that Arise  
and the vision that the Board wants to see.  
Next steps:  
Continue to reflect on the discussion areas from today’s Retreat and how you  
can govern in a more effective way.  
Revisit your protocols and areas of commitment.  
At the end of each Board meeting, under Regular Board Member's Report,  
cite things that went well, and areas that need additional work and attention.  
May wish to use a self-evaluation checklist.  
Consider scheduling a date for your next Retreat.  
Discussed  
D. Adjournment  
President Hutchinson adjourned the meeting at 4:03 P.M.  
Prepared By:  
Approved By: