Oakland Unified School District  
Board of Education  
1011 Union Street, #940  
Oakland, CA 94607  
(510) 879-1944  
boe@ousd.org E-Mail  
http://www.ousd.org  
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Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099  
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Meeting Minutes Long - Final  
Monday, May 13, 2024  
6:30 PM  
Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314  
East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;  
Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)  
Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight Committee  
Chairperson: Andrea Dawson, Vice Chairperson: Andrew Butler, Secretary: Sarah  
Price  
Members: Andrew Nelsen, Leslie Ayers, Alexandra Park, Viola Gonzales, John Jones  
III, Angela Darby  
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AND PARTICIPATE IN-PERSON OR VIRTUALLY  
Members of the media and the public may attend and participate in the  
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Tab>Calendar>Today>Measures B, J, and Y Independent Citizens’ School  
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Independent Citizens’ School Facilities Bond Oversight Committee  
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MEETING PROCEDURES  
All Committee meetings shall begin on time and shall be guided by an  
Agenda prepared in accordance with Board Bylaws and posted and  
distributed in accordance with the Ralph M. Brown Act (open meeting  
requirements) and other applicable laws.  
BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR  
RESPONSIBILITIES  
This committee shall make recommendations to the Board relating to  
Facilities matters as reflected in the Board’s calendar and amended Board  
work plan including an updated Facilities Master Plan, an updated bond  
spending plan, considerations for subsequent bond issuances, asset  
management and potential revenue generation from real property, leases,  
Civic Center policy, an updated joint use agreement with the City relating to  
real property, and the Blueprint for Quality Schools. The committee shall  
also be responsible for reviewing and proposing facilities related policies.  
The committee also shall handle other facilities matters assigned.  
A. Call to Order  
B. Roll Call  
Vice Chairperson Andrew Butler called the Measures B, J, and Y  
Independent Citizens' School Facilities Bond Oversight (BJY) Committee  
Meeting to order at 6:34 P.M.  
Present  
6 - Member Viola Gonzales  
Member Alexandra Park  
Member Leslie Ayers  
Member Andrew Nelsen  
Secretary Sarah Price  
Vice Chairperson Andrew Butler  
3 - Member John Jones III  
Member Angela Darby  
Absent  
Chairperson Andrea Dawson  
C. Speaker Request Cards/Modification(s) To Agenda  
A request to speak at this Committee Meeting, may be made in-person or  
virtually as stated in this Agenda.  
Modification(s) to the Agenda, by the Measures B, J, and Y Independent  
Citizens’ School Facilities Bond Oversight Committee, allows for any change  
in the printed Order of Business including, but not limited to, an  
announcement that an Item or Legislative File will be considered out of  
Agenda printed order, that consideration of an Item has been withdrawn,  
postponed, rescheduled or "pulled" or taken off of the Committee General  
Consent Report for separate discussion and/or possible action.  
None  
D. Adoption of Committee Minutes  
D.-1  
24-1321  
Minutes - Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight – April 8, 2024  
Adoption by the Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight Committee of its Meeting Minutes of April  
8, 2024.  
24-1321 Minutes - Measures B, J, and Y Independent  
Citizens' School Facilities Bond Oversight – April 8, 2024  
Attachments:  
Public Comment - None  
A motion was made by Vice Chairperson Butler, seconded by Member  
Gonzales, that the April 8, 2024 BJY Committee Meeting Minutes, be  
Adopted. The motion carried by the following vote:  
6 - Member Viola Gonzales  
Aye:  
Member Alexandra Park  
Member Leslie Ayers  
Member Andrew Nelsen  
Secretary Sarah Price  
Vice Chairperson Andrew Butler  
Absent:  
3 - Member John Jones III  
Member Angela Darby  
Chairperson Andrea Dawson  
Enactment No: 24-1117  
D.-2  
24-1323  
Minutes - Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight – May 3, 2024  
Adoption by the Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight Committee of its Meeting Minutes of May  
3, 2024.  
24-1323 Minutes - Measures B, J, and Y Independent  
Citizens' School Facilities Bond Oversight – May 3, 2024  
Attachments:  
Public Comment - None  
A motion was made by Vice Chairperson Butler, seconded by Member  
Gonzales, that the May 3, 2024, BJY Committee Meeting Minutes, be  
Adopted. The motion carried by the following vote:  
6 - Member Viola Gonzales  
Aye:  
Member Alexandra Park  
Member Leslie Ayers  
Member Andrew Nelsen  
Secretary Sarah Price  
Vice Chairperson Andrew Butler  
Absent:  
3 - Member John Jones III  
Member Angela Darby  
Chairperson Andrea Dawson  
Enactment No: 24-1118  
E. Adoption of the Committee General Consent Report  
"Adoption of the Committee General Consent Report" means that all items  
appearing under this topic are approved in one motion unless a Member of  
the Committee requests that an item be removed and voted on separately  
or otherwise acted upon. Generally, these items are routine in nature, and  
are acted upon in one motion to conserve time and permit focus on  
other-than-routine legislative items on the agenda.  
None  
F.  
Unfinished Business  
F.-1  
24-1156  
Facility Site Visit – Roosevelt Middle School Modernization  
Project and Garfield Elementary School Modernization Project -  
May 3, 2024  
A debriefing by the Measures B, J, and Y Independent Citizens’  
School Facilities Bond Oversight Committee of its Facility Site Visit  
on the construction status of Roosevelt Middle School Modernization  
Project and Garfield Elementary School Modernization Project,  
respectively, on May 3, 2024.  
24-1156 Facility Site Visit – Roosevelt Middle School  
Modernization Project and Garfield Elementary School  
Modernization Project - May 3, 2024  
Attachments:  
Vice Chairperson Butler opened the floor for Committee Members'  
debriefings of Roosevelt Middle School Modernization Project and Garfield  
Elementary School.  
Discussion - Members Park, Gonzales, Nelsen  
- Member Nelson reiterated to Facilities Staff that Garfield Elementary  
School needs field access to Garfield Park for the portables, and noted how  
responsive the Roosevelt Project Manager was to community concerns. It is  
good the Garfield parents are so involved - all our schools should get good  
project response, not just the ones with very active parents.  
Public Comment - 1. Jabari Herbert, 2. Assata Olugbala  
Discussed  
Roll Call (Secretary's Observation)  
Angela Darby is present at 6:47 P.M.  
F.-2  
23-2772  
Measures B, J, and Y Independent Citizens' School Facilities  
Bond Oversight Committee - 2023-2024 Annual Report  
A discussion and possible adoption by the Measures B, J, and Y  
Independent Citizens' School Facilities Bond Oversight Committee of  
its 2023-2024 Annual Report.  
23-2772 Measures B, J, and Y Independent Citizens'  
School Facilities Bond Oversight Committee - 2023-2024  
Annual Report  
Attachments:  
Vice Chairperson Butler opened the floor for discussion and possible  
adoption of BJY Committee's 2023-2024 Annual Report.  
Discussion - Members Nelsen, Park, Gonzales  
- Member Nelson gave an overview of draft, and mentioned there is still a lot  
of work to do. Member Nelsen said that he wants to work on a Change  
Order (CO) process and that includes equity for allocating additional funds  
to Bond projects. Member Nelsen further said that CO review is within the  
BJY Committee's purview. Member Nelsen further stated that the Annual  
Report needs to be adopted in June 2024 and requested if any Committee  
Members have any suggestions to send them to him via email.  
- Member Park reiterated that the BJY Committee wants to be notified of  
discretionary COs before they happen. Member Park also said that the  
updated Facility Master Plan needs to be viewed with equity lens.  
Public Comment - Assata Olugbala  
Discussed  
G. New Business  
G.-1  
24-1325  
Status Report - Central Kitchen - Measures B, J, and Y  
Independent Citizens' School Facilities Bond Oversight  
Committee  
A Presentation of a verbal status report on the Central Kitchen to the  
Measures B, J, and Y Independent Citizens’ School Facilities Bond  
Oversight Committee by Chief Systems and Services or designee.  
Preston Thomas, Chief Systems and Services along with Roland Broach,  
Executive Director, Central Kitchen gave a verbal status report on the  
Central Kitchen and responded to comments and questions from the  
Committee.  
Discussion - Members Ayers, Gonzales, Park, Vice Chairperson Butler  
- Recently the Executive Director for the Central Kitchen left the position.  
- Central Kitchen has scaled up and is now able to supply all District  
Schools meals. Central Kitchen is still very under capacity such as, it has  
not been able to supply to charter schools.  
- Working on distributing bulk items to sites and doing upgrades at receiving  
schools so meals won't be wrapped in plastic which makes them mushy.  
- The Goal of Central Kitchen is to have 40% of meals are made from  
scratch. Currently about 25% of meals are made from scratch. Many sites  
are still receiving packaged foods.  
- Member Ayers said it's important to fix up cafeterias so kids actually want  
to eat in them.  
- Member Park has mixed review on meals from kids.  
- Secretary Price explained history of project to new members. While it is  
good the District is no longer using Rev Foods, this was a massive  
investment by the District that was about 4 schools worth of funding.  
Secretary Price believes this investment is not proving to be a good one.  
The Central Kitchen was too expensive for what we got. Cole Administrative  
Center is proving to be similar. The District needs to make better  
investments with bond funds.  
Public Comment - Assata Olugbala  
Discussed  
G.-2  
24-1312  
Cole Administrative Center Project - Budget Increase $5 Million  
- Division of Facilities Planning and Management  
Discussion and possible Adoption by the Measures B, J, and Y  
Independent Citizens’ School Facilities Bond Oversight Committee  
of a recommendation to the Board of Education, on Resolution No.  
2324 -0214 Cole Administrative Center Project - Budget Increase $5  
Million (May 22, 2024).  
24-1312 Presentation - Cole Administrative Center Project  
- Budget Increase $5 Million - Division of Facilities  
Planning and Management (5/22/2024)  
Attachments:  
24-1312 Memorandum - Cole Administrative Center  
Project - Budget Increase $5 Million - Division of Facilities  
Planning and Management (5/13,16,22/2024)  
Mark Newton, Bond Program Executive, and Elena Comrie, Project  
Manager, gave a presentation of Resolution No. 2324 -0214 Cole  
Administrative Center Project - Budget Increase $5 Million (May 22, 2024),  
and responded to comments and questions from the Committee.  
Discussion - Member Park, Member Gonzales, Member Nelsen, Secretary  
Price, Vice Chairperson Butler  
- Secretary Price raised concerns regarding the discretionary stairs. The  
discretionary stairs appear to be already paid out of project contingency  
since it doesn't show up in this new Change Order (CO) request which is  
not what staff previously recommended. Staff confirmed this was true.  
Many of the costs such as Division State Architect (DSA), close out cost,  
and RAW, should have been budgeted for and should not need to be COs.  
It means something wasn't done in due diligence or staff didn't use the  
project contingency wisely. There needs to be more transparency.  
- Member Park asked who will occupy the Cole Administrative Center?  
- Facilities Staff are looking into educational uses for ground floor of the  
Cole Administrative Center.  
- Member Nelson said the Board should not approve this unless they take  
out basketball court, solar readiness and other discretionary items.  
Negotiate the court with the City of Oakland and give the money to the  
school projects.  
Public Comment - Jabari Herbert  
A motion was made by Member Nelsen, seconded by Vice Chairperson  
Butler, that the School Board not approve this request unless or until  
there are satisfactory answers to the question, "What can be  
eliminated from this request?", specifically looking at every  
anticipated contingency cost line item, and then furthermore that the  
School Board undertake a process to determine how they can  
negotiate with the City, Citywide on all the Facilities Projects that are  
impacted by City Jurisdiction. The motion carried by the following  
vote.  
Aye:  
7 - Member Viola Gonzales  
Member Alexandra Park  
Member Leslie Ayers  
Member Andrew Nelsen  
Member Angela Darby  
Secretary Sarah Price  
Vice Chairperson Andrew Butler  
2 - Member John Jones III  
Chairperson Andrea Dawson  
Absent:  
Enactment No: 24-1056  
G.-3  
24-1313  
Lowell Campus Window Wall Replacement Project - Budget  
Increase $3.75 Million - Division of Facilities Planning and  
Management  
Discussion and possible Adoption by the Measures B, J, and Y  
Independent Citizens’ School Facilities Bond Oversight Committee  
of a recommendation to the Board of Education, on Resolution No.  
2324-0213 Lowell Campus Window Wall Replacement Project -  
Budget Increase $3.75 Million (May 22, 2024).  
24-1313 Presentation - Lowell Campus Window Wall  
Replacement Project - Budget Increase $3.75 Million -  
Division of Facilities Planning and Management  
(5/22/2024)  
Attachments:  
24-1313 Memorandum - Lowell Campus Window Wall  
Replacement Project - Budget Increase $3.75 Million -  
Division of Facilities Planning and Management  
(5/13,16,22/2024)  
Preston Thomas, Chief Systems and Services, along with Victor Manansala,  
Project Manager, gave a presentation of Resolution No. 2324-0213 Lowell  
Campus Window Wall Replacement Project - Budget Increase $3.75 Million  
(May 22, 2024) and responded to comments and questions from the  
Committee.  
Discussion - Member Park, Secretary Price  
- The memorandum attached stated there was only one bid received and  
unlikely to get more. Furthermore staff mentioned there were structural  
issues identified on a bid walk. There was some confusion from staff on  
when those structural issues came up.  
- Secretary Price raised concerns on only getting one bidder which is not  
common. Further, Secretary Price raised concerns on when structural  
issues were known. It seems to be a problem with due diligence in the  
beginning of these projects.  
- Facilities Staff confirmed project was probably bid too late in the year.  
Other firms were too busy.  
Public Comment - None  
Presented; Discussed; No Action Taken  
Enactment No: 24-1055  
G.-4  
24-1319  
Role and Responsibility of the Measures B, J, and Y Independent  
Citizens' School Facilities Bond Oversight (BJY) Committee -  
Interim General Counsel  
Presentation by the General Counsel on the leadership role and  
responsibilities of the Measures B, J, and Y Independent Citizens'  
School Facilities Bond Oversight (BJY) Committee.  
24-1319 Presentation - Role and Responsibility of the  
Measures B, J, and Y Independent Citizens' School  
Facilities Bond Oversight (BJY) Committee - Interim  
General Counsel (5/13/2024)  
Attachments:  
Not Discussed and/or Taken Up  
G.-5  
24-0619A  
Project Fact Sheet Template Revision - Facilities Planning and  
Management  
A discussion by the Measures B, J, and Y Independent Citizens'  
School Facilities Bond Oversight Committee of the proposed Project  
Fact Sheet Template Revisions.  
Not Discussed and/or Taken Up  
H.  
Public Comments on All Non-Agenda Items Within the Subject  
Matter Jurisdiction of the Committee  
This section of the agenda provides an opportunity for a member of the  
Public, for three minutes per person, or less, depending on the number of  
speakers, to directly address the Committee on any item of interest to a  
member of the Public that is not on the current agenda, but is within the  
subject matter jurisdiction of the Committee. Minutes are not transferrable  
from speaker to speaker. This item is limited to a total of thirty (30) minutes.  
The Committee may not discuss or take any action on a non-agenda item  
not appearing on the posted agenda for this meeting, except the Committee  
or staff may briefly respond to a statement made or questions posed by a  
member of the public, as authorized by law. In addition, on their own  
initiative or in response to questions posed by the public, a member of the  
Committee or its staff may ask a question for clarification, make a brief  
announcement, or make a brief report of his or her own activities.  
H.-1  
24-1320  
Public Comment on All Non-Agenda Items Within the Subject  
Matter Jurisdiction of the Measures B, J, and Y Independent  
Citizens' School Facilities Bond Oversight Committee - Up To 30  
Minutes – May 13, 2024  
Public Comment on All Non-Agenda Items Within the Subject  
Matter Jurisdiction of the Measures B, J, and Y Independent Citizens'  
School Facilities Bond Oversight Committee - Up To 30 Minutes -  
May 13, 2024.  
No Public Comments  
I.  
Introduction of New Legislative Matter  
This section of the Agenda is devoted to the introduction of new legislative  
matter within the subject matter jurisdiction of the committee by a  
Committee member or Members of the Public.  
- Vice Chairperson Butler requested the Board Liaison have a standing item  
on the BJY Committee Meeting Agenda.  
J.  
Adjournment  
Vice Chairperson Butler adjourned the Meeting at 8:46 P.M.  
Prepared By:  
Approved By: