Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, February 8, 2024

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Valarie Bachelor, Chairperson

Clifford Thompson, Member

Jorge Lerma, Member

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by

You may register to speak in advance on the Agenda Item whether attending

the meeting by teleconference, e.g., Zoom, or in person.

On line Speaker Card Registration (Sign In To Speak) opens at minimum 72

hours in advance for a Regular Meeting or at minimum 24 hours in advance

for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak

up to one hour before the beginning of the meeting. Manual (Paper) Speaker

Cards also will be available at the meeting for completion.

registered, first called, in order of Registration whether participation is in

person or virtually, e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish a one-time

OUSD eComment - Sign In (Register) To Speak Account providing your First

Name and Last Name and your email address. Your First Name and Last

Name, as Registered, must also show as the Participant or Profile Name on

a teleconference system (i.e., Zoom, webex, other). You will be requested to

The Sign In To Speak System, after the one time registration, will remember

you by first name and last name associated with your email address (profile),

making it easier for you to electronically Register or Sign In to Speak on an

Agenda Item at a future OUSD legislative meeting, e.g., Board, committee,

commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/81677488117 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 816

7748 8117, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment virtually by Zoom, if you have made a pre-meeting Request

to Speak, when your name is called, click the “Raise Your Hand” button. You

will be unmuted and allowed to make public comment. After the allotted time,

you will then be re-muted. Instructions on how to “Raise Your Hand” is

available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), if you have made a pre-meeting

Request to Speak, when your name is called, press “*9” to “Raise Your

Hand." You will be unmuted and allowed to make public comment. You will

then be re-muted. Instructions of how to raise your hand by phone are

available at: https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Facilities Committee Meeting Agenda Item, before a meeting or while

a meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Board of Education Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or by clicking the“eComment” in bold link on the cover page of this Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

A. Call to Order

Chairperson Valarie Bachelor called the February 8, 2024, Facilities

Committee Meeting to order at 6:04 P.M.

B. Roll Call

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

D.-1

24-0299

Minutes - Facilities Committee – December 21, 2023

Adoption by the Facilities Committee of its Meeting Minutes of December

21, 2023.

24-0299 Minutes - Facilities Committee – December 21,

2023

Attachments:

Chairperson Bachelor, with motion pending, opened the floor for discussion

and possible adoption of the December 21, 2023, Facilities Committee

Meeting Minutes.

Discussion - Direction Thompson

Director Thompson noted a correction need for Chairperson Bachelor's name

on the roll call, to have her read: Director Bachelor instead of Member

Bachelor.

Public Comment: None

A motion was made by Director Thompson, seconded by Director

Lerma, that the December 21, 2023, Facilities Committee Meeting

Minutes, be Adopted. The motion carried by the following vote:

3 - Director Jorge Lerma

Aye:

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-0426

D.-2

24-0300

Minutes - Facilities Committee – January 25, 2024

Adoption by the Facilities Committee of its Meeting Minutes of January

25, 2024.

24-0300 Minutes - Facilities Committee – January 25, 2024

Attachments:

Chairperson Bachelor, with motion pending, opened the floor for discussion

and possible adoption of the January 25, 2024, Facilities Committee Meeting

Minutes.

Discussion - Direction Thompson

Director Thompson noted a correction need for Chairperson Bachelor's name

on the roll call, to have her read: Chairperson Bachelor instead of Member

Bachelor.

Public Comment: None

Adopted

Aye:

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-0427

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

Roll Call (Secretary's Observation)

Director Lerma is absent at 6:32 P.M.

Present

Absent

2 - Director Clifford Thompson

Chairperson Valarie Bachelor

1 - Director Jorge Lerma

Roll Call (Secretary's Observation)

Director Lerma is present at 6:36 P.M.

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

F.-1

23-2009

Report (Update) - Planning and Spending Measure B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report (Update) to the Facilities Committee on the Planning and Spending

of Measure B, J, and Y Funded Projects named below as of January

2024:

Central Administrative Center at Cole Campus New Construction

and Site Improvements

Claremont Middle School New Multi-Purpose Building & Kitchen

Coliseum College Prep Academy Site Expansion

Laurel Child Development Center (“CDC”) New Construction

Garfield Elementary School Modernization

Kaiser Early Childhood Learning Center Site Improvements

McClymonds High School Modernization

Melrose Leadership Academy Modernization, and

Roosevelt Middle School Modernization.

23-2009 Report (Update) - Planning and Spending Measure

B, J, and Y Funding Projects - Facilities Planning and

Management (2/8/2024)

Attachments:

Ty Taylor, Director, Brailsford & Dunlavey, Inc., made the Report on the

Planning and Spending of Measure B, J, and Y Funded Projects for January

2024, and responded to comments and questions from the Committee.

Preston Thomas, Chief of Systems and Services, and Sonia Punjabi, Senior

Manager, Sustainability and Energy Efficiency, provided additional

comments.

Discussion - Director Thompson, Chairperson Bachelor

Chairperson Bachelor requested a future presentation on the Design Methods

for Facilities Projects.

Public Comment - Assata Olugbala, Ginale Harris, Ben Tapscott

Discussed

G. New Business

G.-1

24-0295

Progress Report - HKIT Schematic Design and Planning for

Melrose Leadership Academy (MLA) - Maxwell Project - Facilities

Planning and Management

A Progress Report by the Chief of Systems and Services, or designee, on

the HKIT Schematic Design and Planning for MLA-Maxwell Project,

including but not limited to Student Engagement with Youth vs.

Apocalypse Student Body Club on November 15, 2023, regarding

Heating Systems and the Club’s advocacy for Replacement of Gas Boiler

with Heat Pumps.

24-0295 Presentation - Progress Report - HKIT Schematic

Design and Planning for Melrose Leadership Academy

(MLA) - Maxwell Project - Facilities Planning and

Management (2/8/2024)

Attachments:

24-0295 Memorandum - Progress Report - HKIT Schematic

Design and Planning for Melrose Leadership Academy

(MLA) - Maxwell Project - Facilities Planning and

Management (2/8/2024)

David Foecke and Leana Zang Rosetti, Parent Advisors to Youth vs.

Apocalypse, Melrose Leadership Academy (MLA) along with MLA Students

Lyra Modersbach, Augie Bacquist, Juliette Sanchez, and Yuji Hong,

presented the Report on the HKIT Schematic Design and Planning for

MLA-Maxwell Project, including but not limited to Student Engagement with

Youth vs. Apocalypse Student Body Club on November 15, 2023, regarding

Heating Systems and the Club’s advocacy for Replacement of Gas Boiler

with Heat Pumps. David Foecke, Leana, Zang Rosetti, and MLA students

responded to Committee Members questions and comments.

Discussion - Directors Thompson, Lerma, Chairperson Bachelor

Public Comment - Assata Olugbala, Ginale Harris, Ben Tapscott

Discussed

Roll Call (Secretary's Observation)

Director Lerma is absent at 7:02 P.M.

Present

Absent

2 - Director Clifford Thompson

Chairperson Valarie Bachelor

1 - Director Jorge Lerma

G.-2

24-0297

Progress Report - Proposed Climate Emergency Action Policy -

Facilities Planning and Management

Presentation to the Facilities Committee by Chief of Systems and Service,

or designee, on Phase 2 of the Development of the Proposed Climate

Emergency Action Policy.

24-0297 Progress Report - Proposed Climate Emergency

Action Policy - Facilities Planning and Management

(2/8/2024)

Attachments:

Pranita Ranbhise, Director, Facilities Planning and Mangement, Hannah

Press, Assistant Project Manager, Sustainability & Energy Efficiency, Sonia

Punjabi, Senior Manager, Sustainability & Energy Efficiency, Preston

Thomas, Chief of Systems and Services, and Trish Belenson, Library

Technician, OUSD, made the presentation on Phase 2 of the Development of

the Proposed Climate Emergency Action Policy, and responded to questions

and comments from Committee Members.

Discussion - Director Thompson, Chairperson Bachelor

Public Comment - Assata Olugbala, Ginale Harris, Ben Tapscott, David

Foecke

Discussed

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

Roll Call (Secretary's Observation)

Director Lerma is present at 7:44 P.M.

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

H.-1

24-0319

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– February 8, 2024

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - February 8,

2024.

Assata Olugbala, Ginale Harris, Ben Tapscott

Presentation/Acknowledgment Made

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

Public Comment:

Assata Olugbala - requested a presentation on what is the Design Build

Method use for Facilities Projects.

Ginale Harris - requested a presentation on what is the Design Build Method

use for Facilities Projects.

Adjournment

Chairperson Bachelor adjourned the Meeting at 7:50 P.M.

Prepared By:

Approved By: