Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Tuesday, September 26, 2023

6:15 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measure G1 - Districtwide Teacher Retention and Middle

School Improvement Act Oversight Commission

Shivani Grover, Chairperson

Shae'Onna Muhammad, Vice Chairperson

Edmund Chun, Secretary

Members: Azlinah Tambu, (Vacancy)

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Commission meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/87893426146 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 878

9342 6146, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Measure G1 - Districtwide Teacher Retention and Middle

School Improvement Act Oversight Commission meeting from the District’s

Home Page - Upcoming Events & Live Meeting Video, please select the

meeting name and click on the “In Progress” link under Video or go to the

Legislative Information Center (under Board of Education on Home

Page)>Calendar Tab>Calendar>Today>Measure G1 - Districtwide Teacher

Retention and Middle School Improvement Act Oversight Commission>”In

Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

There are two ways within the times allotted for public comment on the

Agenda:

•

To comment by Zoom, click the “Raise Your Hand” button to request to

speak when Public Comment is being taken on the eligible Agenda item.

You will be called on (by the name you logged in with), unmuted and allowed

to make public comment. After the allotted time, you will then be re-muted.

Instructions on how to “Raise Your Hand” is available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), press “*9” to “Raise Your Hand” to

request to speak when Public Comment is being taken on the eligible

Agenda Item. You will be called on (by the Area Code and the last three

digits of your phone number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted. Instructions of how to raise

your hand by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission Agenda Item, before a meeting or

while a meeting is “In Progress,” from the District’s Home Page - Upcoming

Events & Live Meeting Video by selecting Measure G1 - Districtwide Teacher

Retention and Middle School Improvement Act Oversight Commission

Agenda “eComment” or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Measure G1 -

Districtwide Teacher Retention and Middle School Improvement Act Oversight

Commission>eComment

•

If Sunday or thereafter up to day before Meeting, click Calendar

Tab>This Week>Measure G1 - Districtwide Teacher Retention and Middle

School Improvement Act Oversight Commission>eComment

•

If day of Meeting, click Calendar Tab>Today>Measure G1 - Districtwide

Teacher Retention and Middle School Improvement Act Oversight

Commission>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a public record.

BOARD BYLAW 9131 - MEASURE G1 - DISTRICTWIDE TEACHER RETENTION AND

MIDDLE SCHOOL IMPROVEMENT ACT OVERSIGHT COMMISSION CHARGE OR

RESPONSIBILITIES

The Measure G1 – Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission shall advise and report to the Board

of Education and shall be responsible for (a) oversight of proper allocation

and use of all parcel tax monies, (b) reviewing annual independent audit

reports, and (c) submitting recommendations to the Board of Education for

any new or modified policies and administrative regulations to ensure the

Oakland Unified School District’s compliance with the requirements and

intent of Measure G1.

A. Call to Order

Chairperson Grover called the Measure G1 - Districtwide Teacher Retention

and Middle School Improvement Act Oversight (G1) Commission Meeting to

order at 6:22 P.M.

B. Roll Call

Present

Absent

4 - Member Azlinah Tambu

Secretary Edmund Chun

Vice Chairperson Shae'Onna Muhammad

Chairperson Shivani Grover

1 - Member (Vacancy) (Vacancy)

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Commission meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measure G1 - Districtwide Teacher

Retention and Middle School Improvement Act Oversight Commission, allows

for any change in the printed Order of Business including, but not limited to,

an announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Commission Minutes

D.-1

23-2154

Minutes - Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Oversight Commission – September

12, 2023

Approval by the Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Oversight Commission of its Regular

Meeting Minutes of September 12, 2023.

23-2154 Minutes - Measure G1 - Districtwide Teacher

Retention and Middle School Improvement Oversight

Commission – September 12, 2023

Attachments:

Chairperson Grover, with no objections from the Commission, stated that the

date on page 11 of the September 26, 2023 Commission Minutes should read

August 9, 2023, instead of August 24, 2023.

A motion was made by Vice Chairperson Muhammad, seconded by

Secretary Chun, that the September 26, 2023 Commission Minutes be

Adopted with the date correction on page 11 in the second paragraph

reading, August 9, 2023, rather than August 24, 2023. The motion

carried by the following vote.

Aye:

4 - Member Azlinah Tambu

Secretary Edmund Chun

Vice Chairperson Shae'Onna Muhammad

Chairperson Shivani Grover

Non-voting:

1 - Member (Vacancy) (Vacancy)

Enactment No: 23-1627

E. Adoption of the Commission General Consent Report

"Adoption of the Commission General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Commission requests that an item be removed and voted on separately

or otherwise acted upon. Generally, these items are routine in nature, and

are acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the Agenda.

None

Unfinished Business

F.-1

23-0104

Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission - Oversight Tools -

Measure G1 Dashboard

A progress update to the Measure G1 - Districtwide Teacher Retention

and Middle School Improvement Act Oversight Commission by Measure

G1 Staff of the current development of the Commission’s authorized

Dashboard.

23-0104 Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission -

Oversight Tools - Measure G1 Dashboard (9/26/2023)

Attachments:

Clifford Hong, Middle School Network Superintendent and Karen Lozano,

Program Manager, Middle School Operations, provided a report on the status

of the Dashboard and responded to questions from the Commission.

Discussion: Commissioner Tambu, Chairperson Grover

Public Comment - Jaymie Lollie

Discussed

G. New Business

G.-1

23-2181

Review - Measure G1 Parcel Tax Financial Audit - Fiscal Year

Ending June 30, 2022 and June 30, 2023

A review by and between the Measure G1 - Districtwide Teacher

Retention and Middle School Improvement Act Oversight Commission

and the Middle School Network Superintendent or Designee of the

Certified data submitted for Fiscal Year ending June 30, 2022, and the

Certified data that will be submitted for Fiscal Year ending June 30, 2023,

to Eide Bailly, LLP, Independent Auditors.

23-2181 Presentation - Review - Measure G1 Parcel Tax

Financial Audit - Fiscal Year Ending June 30, 2022 and

June 30, 2023 (10/10/2023)

Attachments:

23-2181 Memorandum - Review - Measure G1 Parcel Tax

Financial Audit - Fiscal Year Ending June 30, 2022 and

June 30, 2023 (10/10/2023)

Chairperson Grover opened the floor for discussion on the Certified data

submitted for Fiscal Year ending June 30, 2022, and the Certified data that

will be submitted for Fiscal Year ending June 30, 2023, to Eide Bailly, LLP,

Independent Auditors, with Commission Members and Staff. Superintendent

Clifford Hong, Middle School Network, responded to Commission Members

comments and questions, if any.

Discussion - Secretary Chun, Chairperson Grover

Secretary Chun summarized his purpose for requesting a review of the

School Plans for Student Achievement (SPSA)'s for all School sites that

receive Measure G1 funding noting that discrepancies were discovered

between the budgeted items for G1 funding in the SPSA's and the Measure

G1 Grant Proposals approved by the Measure G1 Commission for school

sites. Secretary Chun along with the Commission, due to these

discrepancies, requested the Measure G1 Certified data that was submitted

for Fiscal Year ending June 20, 2023, to Eide Bailly, LLP, Independent

Auditors, to ensure Measure G1 Funds were spent according to the Measure

G1 Grant Proposals approved by the Measure G1 Commission for School

Sites.

Chairperson Grover requested, with no objections from the Commission, that

Lisa Grant Dawson, Chief Business Officer to present the Certified data

submitted for Fiscal Year ending June 30, 2023 at a future Meeting.

Discussed

G.-2

23-2159

Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission – Grant and Carryover

Proposal Application Training for School Sites

A discussion by and between the Measure G1 - Districtwide Teacher

Retention and Middle School Improvement Act Oversight Commission

and the Middle School Network Superintendent or Designee, of the

training given to OUSD and Charter School staff, respectively, on the

Grant and Carryover proposal application process for submission to

Measure G1 Commission.

23-2159 Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission –

Grant and Carryover Proposal Application Training for

School Sites

Attachments:

Chairperson Grover opened the floor for discussion of the training given to

OUSD and Charter School staff, respectively, on the Grant and Carryover

proposal application process for submission to Measure G1 Commission.

Superintendent Clifford Hong, Middle School Network, responded to

Commission comments and questions, if any.

Discussion - Vice Chairperson Muhammad, Chairperson Grover

Vice Chairperson Muhammad requested that training on the purpose of the

Measure G1 Commission for the Measure G1 Commissioners be conducted

by OUSD staff as soon as possible.

Discussed

G.-3

23-2156

Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission – 2024 - 2025 Grant

Application Template

A discussion and possible adoption by the Measure G1 - Districtwide

Teacher Retention and Middle School Improvement Act Oversight

Commission of the 2024 - 2025 Grant Application Template.

23-2156 Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission –

2024 - 2025 Grant Application Template (9/26/2023)

Attachments:

Chairperson Grover opened the matter for consideration by the Commission.

A motion was made by Member Tambu, seconded by Secretary Chun, that

the 2024 - 2025 Grant Application Template be Adopted.

Superintendent Clifford Hong, Middle School Network, responded to

Commission comments and questions, if any.

Discussion - Commissioner Tambu, Secretary Chun, Vice Chairperson

Muhammad, Chairperson Grover

Commissioner Tambu and Secretary Chun, as the mover and seconder of the

motion, respectively, accepted the following amendments to the motion as

friendly:

- on pg. 1, provide an asterisk for the meaning of California Longitudinal Pupil

Achievement Data System (CALPADS) and Local Control Funding Formula

(LCFF).

- on pg. 1, in the School Information & Student Data section, add an

additional data point for how total student go to the school.

- On pg. 2, in the Chronic Absence section, direct school sites to provide a

total amount of students absent and next to the total amount in parenthesis

provide the percentage of students absent.

- On pg. 2, in the Elective section, direct school sites to provide the total

amount of students in each elective category and next to the total amount in

parenthesis provide the percentage of students in each elective category.

- On pg. 3, in the Connectedness on California Healthy Kids Survey (CHKS)

survey section, remove this section from the proposal, and replace it with the

attendance rate at the school site for the four (4) years named in the

proposal. Furthermore in the attendance rates, direct school sites to provide

the total amount of students and next to the total amount in parenthesis

provide the percentage of students.

- On pg. 3, in the Suspension Incidents section, direct school sites to provide

the total amount of students suspended and next to the total amount in

parenthesis provide the percentage of students suspended

- On pg. 3, in the Student Retention from 5th Grade to 6th Grade, direct

school sites to provide the total amount of students and next to the total

amount in parenthesis provide the percentage of students.

- On pg. 4, in the Summary of 2023 - 2024 Approved Expenditures section,

divide the Summary of Approved Expenditures into the categories for

Measure G1 funding. Those categories are: Art, Music, World Language and

Positive School Culture.

- On pg. 5, in the Summary of 2024 - 2025 Proposed Expenditures section,

divide the Summary of 2024 - 2025 Proposed Expenditures into the

categories for Measure G1 funding. Those categories are: Art, Music, World

Language and Positive School Culture.

A motion was made by Member Tambu, seconded by Secretary Chun,

that the 2024 - 2025 Grant Application Template be Adopted as

Amended with the following amendments as listed in this item above.

The motion carried by the following vote:

Aye:

Non-voting:

23-2157A

4 - Member Azlinah Tambu

Secretary Edmund Chun

Vice Chairperson Shae'Onna Muhammad

Chairperson Shivani Grover

1 - Member (Vacancy) (Vacancy)

Enactment No: 23-1628

G.-4

Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission – 2022 - 2023 Carryover

Justification Long and Short Form Application Template

A discussion by the Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight (Measure G1) Commission of

the 2022 - 2023 Carryover Justification Long and Short Form Application

Templates as approved at the Measure G1 Commission Meeting on

September 26, 2023.

23-2157A Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission –

2022 - 2023 Carryover Justification Long and Short Form

Application Template (10/10/2023)

Attachments:

Chairperson Grover opened the floor for discussion of the 2024 - 2025 Grant

Application Template. Superintendent Clifford Hong, Middle School Network,

responded to Commission comments and questions, if any.

Discussion - Commissioner Tambu, Secretary Chun, Vice Chairperson

Muhammad, Chairperson Grover

Secretary Chun and Vice Chairperson Muhammad, as the mover and

seconder of the motion, respectively, accepted the following amendment to

the motion as friendly:

- Provide a link in the Measure G1 Carryover Short or Long form proposal to

the current year's Grant Application proposal from the School site as posted

in the Legislative Information Center on the OUSD website.

A motion was made by Secretary Chun, seconded by Vice Chairperson

Muhammad, that the 2022 - 2023 Carryover Justification Long and

Short Form Application Templates be Adopted as Amended with the

following amendments as listed in this item above. The motion

carried by the following vote:

Aye:

4 - Member Azlinah Tambu

Secretary Edmund Chun

Vice Chairperson Shae'Onna Muhammad

Chairperson Shivani Grover

Non-voting:

1 - Member (Vacancy) (Vacancy)

G.-5

23-2023A

Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission - Site Visit Calendar -

Confirmed Commission Member Visitation Dates - September

2023 to June 2024

Discussion and possible adoption by the Measure G1 - Districtwide

Teacher Retention and Middle School Improvement Act Oversight

Commission of its Confirmed Commission Member - No more than two

(2) Members - Visitation Dates on its Site Visit Calendar from September

2023 through May 2024, approved on September 12, 2023.

23-2023A Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission -

Site Visit Calendar - Confirmed Commission Member

Visitation Dates - September 2023 to June 2024

(10/10/2023)

Attachments:

A motion was made by Secretary Chun and seconded by Commissioner

Tambu to approve that a maximum of 2 Commission members may attend a

Site visit. Visitation dates to be scheduled by Commissioners through staff

for site visit September 2023 through May 2024.

Karen Lozano, Program Manager, Middle School Network, responded to

comments and questions from the Commission.

Discussion - Commissioner Tambu, Vice Chairperson Muhammad,

Chairperson Grover

Chairperson Grover requested that all Schools sites that are eligible for

Measure G1 funding be added to the calendar for a school site visits, and to

update the visitation dates on said calendar so all visitation dates occur after

the calendar is possibly approved.

Vice Chairperson Muhammad requested guidance on what are permissible

topics of discussion when Commissioners report on their School Site visit.

A motion was made by Vice Chairperson Muhammad, seconded by

Commissioner Tambu, to postpone further discussion of the finalization of

the Calendar until the next Commission Meeting.

A motion was made by Vice Chairperson Muhammad, seconded by

Member Tambu, that this Motion be Postponed to a Date Certain, next

regular Measure G1 Commission Meeting - October 10, 2023. The

motion carried by the following vote:

Aye:

4 - Member Azlinah Tambu

Secretary Edmund Chun

Vice Chairperson Shae'Onna Muhammad

Chairperson Shivani Grover

Non-voting:

1 - Member (Vacancy) (Vacancy)

G.-6

23-2158

Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission - Hillcrest Elementary

(K-8) School Grant Proposal - School Year 2023 – 2024

Approval by the Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission of Hillcrest

Elementary (K-8) School Grant Proposal for School Year 2023 - 2024 in

an amount not to exceed $6,979.04.

23-2158 Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission -

Hillcrest Elementary (K-8) School Grant Proposal - School

Year 2023 – 2024 (9/26/2023)

Attachments:

A motion was made by Secretary Chun, seconded by Member Tambu,

that the Hillcrest Elementary (K-8) School Grant Proposal for School

Year 2023 - 2024 be Adopted. The motion carried by the following vote:

4 - Member Azlinah Tambu

Aye:

Secretary Edmund Chun

Vice Chairperson Shae'Onna Muhammad

Chairperson Shivani Grover

Non-voting:

1 - Member (Vacancy) (Vacancy)

Enactment No: 23-1712

G.-7

23-2155

Measure G1 - Districtwide Teacher Retention and Middle School

Improvement Act Oversight Commission - Sojourner Truth

Independent Study School Grant Proposal - School Year 2023 –

2024

Approval by the Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission of Sojourner

Truth Independent Study School Grant Proposal for School Year 2023 -

2024 in an amount not to exceed $96,612.23.

23-2155 Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission -

Sojourner Truth Independent Study School Grant Proposal -

School Year 2023 – 2024 (9/26/2023)

Attachments:

A motion was made by Secretary Chun, seconded by Member Tambu,

that the Sojourner Truth Independent Study School Grant Proposal for

School Year 2023 - 2024 be Adopted. The motion carried by the

following vote:

Aye:

4 - Member Azlinah Tambu

Secretary Edmund Chun

Vice Chairperson Shae'Onna Muhammad

Chairperson Shivani Grover

Non-voting:

1 - Member (Vacancy) (Vacancy)

Enactment No: 23-1713

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Commission

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Commission on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Commission. Minutes are not transferable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Commission may not discuss or take any action on a non-agenda item

not appearing on the posted agenda for this meeting, except the Commission

or staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the

Commission or its staff may ask a question for clarification, make a brief

announcement, or make a brief report of his or her own activities.

H.-1

23-2153

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of Commission

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Measure G1 - Districtwide Teacher Retention and

Middle School Improvement Act Oversight Commission - September 26,

2023.

No Public Comments

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the Commission by a Member

or Members of the Public.

None

K. Adjournment

Chairperson Grover adjourned the Meeting at 7:51 P.M.

Prepared By:

Approved By: