Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

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Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of the

Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

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Meeting Minutes Long - Final

Monday, February 12, 2024

6:30 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee

Chairperson: Andrea Dawson, Vice Chairperson: Andrew Butler, Secretary: Sarah

Price

Members: Andrew Nelsen, Leslie Ayers, Alexandra Park, Viola Gonzales, John Jones

III, Angela Darby

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by

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registered, first called, in order of Registration whether participation is in

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committee, commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/84619456033 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

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•

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Instructions on how to join a meeting by phone are available at:

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-Joining-a-meeting-by-phone.

•

To view the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee meeting from the District’s Home Page

- Upcoming Events & Live Meeting Video, please select the meeting name

and click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

(CONTINUED)

•

To comment virtually by Zoom, if you have made a pre-meeting

Request to Speak, when your name is called, click the “Raise Your Hand”

button. You will be unmuted and allowed to make public comment. After the

allotted time, you will then be re-muted. Instructions on how to “Raise Your

Hand” is available at:

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•

To comment by phone (via Zoom), if you have made a pre-meeting

Request to Speak, when your name is called, press “*9” to “Raise Your

Hand." You will be unmuted and allowed to make public comment. You will

then be re-muted. Instructions of how to raise your hand by phone are

available at: https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Measures B, J, and Y Independent Citizens’ School Facilities Bond

Oversight Committee Meeting Agenda Item, before a meeting or while a

meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Board of Education Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

Committee>eComment

•

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee>eComment

•

If day of Meeting, click Calendar Tab>Today>Measures B, J, and Y

Independent Citizens’ School Facilities Bond Oversight

Committee>eComment

Or by clicking the“eComment” in bold link on the cover page of this Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - MEASURES B, J, Y INDEPENDENT CITIZENS' SCHOOL

FACILITIES BOND OVERSIGHT COMMITTEE CHARGE OR RESPONSIBILITIES

Purpose: With respect to Measure B (2006), Measure J (2012), and

Measure Y (2020), to provide advice and recommendation to the District

regarding the expenditure of funds for bond related projects, to actively

review and report on the proper expenditure of taxpayers’ money for school

construction and to take any necessary action in furtherance of its purpose

including, but not limited to, receiving and reviewing copies of annual

independent financial audits and deferred maintenance proposals,

inspecting school facilities and grounds, receiving and reviewing cost-saving

measures designed to reduce the costs of professional fees and site

preparation. The Committee shall have the option to tour sites where Bond

funds are being expended, with support from the Superintendent.

A. Call to Order

Chairperson Andrea Dawson called the February 12, 2024, Measures B, J,

and Y Independent Citizens' School Facilities Bond Oversight (BJY)

Committee Meeting to order at 6:35 P.M.

NOTE - Chairperson Dawson introduced New Members John Jones III, and

Viola Gonzales at the commencement of the Meeting, and subsequently

introduced New Member Angela Darby, upon her arrival at 6:50 P.M.

B. Roll Call

Present

Absent

6 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Chairperson Andrea Dawson

3 - Member Angela Darby

Secretary Sarah Price

Vice Chairperson Andrew Butler

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Measures B, J, and Y Independent

Citizens’ School Facilities Bond Oversight Committee, allows for any change

in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

D.-1

24-0367

Minutes - Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight – December 11, 2023

Adoption by the Measures B, J, and Y Independent Citizens' School

Facilities Bond Oversight Committee of its Meeting Minutes of

December 11, 2023.

24-0367 Minutes - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight – December 11,

2023

Attachments:

Public Comment: None

A motion was made by Member Ayers, seconded by Chairperson

Dawson, the December 11, 2023, BJY Committee Meeting Minutes, be

Adopted. The motion carried by the following vote:

5 - Member Viola Gonzales

Aye:

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Chairperson Andrea Dawson

Abstained:

Absent:

1 - Member John Jones III

3 - Member Angela Darby

Secretary Sarah Price

Vice Chairperson Andrew Butler

Enactment No: 24-0424

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately

or otherwise acted upon. Generally, these items are routine in nature, and

are acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

Roll Call - Secretary's Observation

Member Darby is present at 6:50 P.M.

Present

7 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Member Angela Darby

Chairperson Andrea Dawson

2 - Secretary Sarah Price

Vice Chairperson Andrew Butler

Absent

F.-1

23-2214

Board Bylaw (BB) 9131 - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee

A discussion by the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight (BJY) Committee on the roles and

responsibilities of the BJY Committee as described in Board Bylaw

9131 and California Education Code sections 15278 through 15284.

23-2214 Board Bylaw (BB) 9131 and Education Code

15278 through 15284 - Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee

Attachments:

Committee members reviewed their roles and responsibilities as described

in Board Bylaw 9131 and California Education Code sections 15278 through

15284. The review was led by Chairperson Andrea Dawson with input from

Member Andy Nelson. All were encouraged to ask clarifying questions. No

formal action was required or taken.

Discussion - Members Nelsen, Park, Gonzales, Chairperson Dawson

Public Comment - Assata Olugbala

Discussed

F.-2

23-2009

Report (Update) - Planning and Spending Measure B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report (Update) to the Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee on the Planning and

Spending of Measure B, J, and Y Funded Projects named below as of

January 2024:

Central Administrative Center at Cole Campus New

Construction and Site Improvements

Claremont Middle School New Multi-Purpose Building &

Kitchen

Coliseum College Prep Academy Site Expansion

Laurel Child Development Center (“CDC”) New

Construction

Garfield Elementary School Modernization

Kaiser Early Childhood Learning Center Site Improvements

McClymonds High School Modernization

Melrose Leadership Academy Modernization, and

Roosevelt Middle School Modernization.

23-2009 Report (Update) - Planning and Spending

Measure B, J, and Y Funding Projects - Facilities Planning

and Management (2/8/2024)

Attachments:

David Colbert, Director, Facilities Planning and Management, presented the

Planning and Spending of Measure B, J, and Y Funded Projects Report, as

of January 2024, and responded to comments and questions from the

Committee. Kenya Chatman, Executive Director, Facilities Planning and

Management, provided additional comments to Committee Members'

comments and questions.

Each project was summarized applying a standard format for explaining the

status of and providing public transparency. Staff, at the request of the

Chairperson, pulled out selected projects to explain the framework and

respond to questions from Committee members. Chairperson Dawson

requested that the actual contract award and date of award be included in

each Project Fact Sheet.

Discussion ensued about interrelated themes including: Change Orders

specifically as they relate to delays and/or if they fall within the contingency

limit that is already set in contracts; responsibility of the committee when a

contractor needs to be paid as in one case when delays were not fault of

contractor and overhead was extended or supply chain issues resulting in

unforeseen cost escalations.

Discussion - Members Gonzales, Nelsen, Park, Jones III, Chairperson

Dawson

Public Comment - Assata Olugbala

Discussed

Roll Call - Secretary's Observation

Member Jones III is absent at 7:58 P.M.

Present

Absent

6 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member Angela Darby

Chairperson Andrea Dawson

3 - Member John Jones III

Secretary Sarah Price

Vice Chairperson Andrew Butler

Roll Call - Secretary's Observation

Member Jones III is present at 8:01 P.M.

Present

7 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Member Angela Darby

Chairperson Andrea Dawson

2 - Secretary Sarah Price

Vice Chairperson Andrew Butler

Absent

Roll Call - Secretary's Observation

Member Gonzales is absent at 8:05 P.M.

Present

Absent

6 - Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Member Angela Darby

Chairperson Andrea Dawson

3 - Member Viola Gonzales

Secretary Sarah Price

Vice Chairperson Andrew Butler

F.-3

23-2614

Report - Facilities Committee - Measures B, J, and Y Budget to

Actual Expenditures and Cash Flow Projections as of December

31, 2023

A Presentation to the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee, of the Measures B, J

and Y Budget to Actual Expenditures and Cash Flow Projections as

of December 31, 2023. (Expenditure Report)

23-2614 Report - Facilities Committee - Measures B, J,

and Y Budget to Actual Expenditures and Cash Flow

Projections as of December 31, 2023 (2/12/2024)

Attachments:

Michael Ezeh, Accounts Manager, Facilities Planning and Management,

reported on Measures B, J and Y Budget to Actual Expenditures and Cash

Flow Projections as of December 31, 2023 (Expenditure Report), and

responded to comments and questions from the Committee.

Together these Reports offer the Public a status of the General Obligation

Bond issuance schedule by each measure respectively and then in total.

The capital improvement program’s historical expenditures for each site

provides details by corresponding project number under each bond

measure. Information was also made available for Fund 25 - Developer

Fees & Redevelopment Fees. Although these Fees are technically outside

the purview of the Committee they are regulated by statute. Fund 35 County

School Facilities Fund is also included to provide a more complete picture of

the status of the capital projects. Finally, one page Project Budget

Reconciliation summaries for each project were also made available to

update the Committee.

Discussion - Members Nelsen, Gonzales, Park, Ayers, Chairperson Dawson

Public Comment - Assata Olugbala

Discussed

Roll Call - Secretary's Observation

Member Gonzales is present at 8:10 P.M.

Present

7 - Member Viola Gonzales

Member Alexandra Park

Member Leslie Ayers

Member Andrew Nelsen

Member John Jones III

Member Angela Darby

Chairperson Andrea Dawson

2 - Secretary Sarah Price

Vice Chairperson Andrew Butler

Absent

F.-4

23-2774

Oakland Unified School District Facilities Department

Organizational Chart - Facilities Planning and Management

Presentation by the Chief of Systems and Services, or Designee, to

the Measures B, J, and Y Independent Citizens’ School Facilities

Bond Oversight Committee on the Oakland Unified School District

Facilities Department Organizational Chart and the Roles and

Workflow of said Department.

23-2774 Oakland Unified School District Facilities

Department Organizational Chart - Facilities Planning and

Management (12/11/2023)

Attachments:

Pranita Ranbhise, Director, Facilities Planning and Management, presented

the Oakland Unified School District Facilities Department Organizational

Chart and the Roles and Workflow of said Department. Director Ranbhise

was available to respond to Committee Members' comments and questions.

Discussion - Member Nelsen, Chairperson Dawson

Public Comment - Assata Olugbala

Discussed

G. New Business

G.-1

24-0190

Indoor Air Quality & Thermal Comfort Pilot - Facilities

Planning and Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee on the Indoor Air Quality

(IAQ) & Thermal Comfort Pilot and the findings thereof to:

Identify and analyze deficiencies regarding thermal comfort

and indoor air quality;

Suggest improvements; and

Analyze proposed retrofits for cost-benefit ratio.

24-0190 Presentation - Indoor Air Quality & Thermal

Comfort Pilot - Facilities Planning and Management

(2/12/2024)

Attachments:

24-0190 Report - Indoor Air Quality & Thermal Comfort

Pilot - Facilities Planning and Management (2/12/2024)

Jaquan Cornish, Project Manager, Facilities Planning and Management,

gave a presentation on the Indoor Air Quality (IAQ) & Thermal Comfort Pilot.

Jaquan Cornish responded to comments and questions from the

Committee. Kenya Chatman, Executive Director, Facilities Planning and

Management, and Pranita Ranbhise, Director, Facilities Planning and

Management provided additional comments to Committee Members'

comments and questions.

The purpose of Pilot is to: Identify and analyse deficiencies regarding

thermal comfort and indoor air quality; suggest improvements; and analyse

proposed retrofits for cost-benefit ratio.

- Mitigation methods compare “basic mitigation”, “passive mitigation”, “air

conditioning retrofit” and “air conditioning retrofit plus”.

- Next steps will be to install IAQ sensors at 3 sites, determine potential

implementation for future projects and funding sources and review

implementation and how that aligns with other district wide initiatives.

Discussion - Members Ayers, Park

Public Comment - Assata Olugbala

Discussed

G.-2

24-0368

Facilities Site Visits - Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight

A Discussion by and between Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee and Facilities

Planning and Management Staff on Planning Facilities Site Visits for

the 2023 - 2024 School Year.

24-0368 Facilities Site Visits - Measures B, J, and Y

Independent Citizens' School Facilities Bond Oversight

Attachments:

NOTE: This item was not formally taken up by the Committee. When the

Staff inquired about this item not being taken up by the Committee,

Chairperson Dawson asked Facilities Staff to propose dates and for

Committee Members to send suggested dates via email to Staff.

Kenya Chatman, Executive Director, Facilities Planning and Management,

stated that she would compile suggested dates for future consideration.

Not Discussed and/or Taken Up

Public Comments on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item

not appearing on the posted agenda for this meeting, except the Committee

or staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own

initiative or in response to questions posed by the public, a member of the

Committee or its staff may ask a question for clarification, make a brief

announcement, or make a brief report of his or her own activities.

H.-1

24-0366

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Measures B, J, and Y Independent

Citizens' School Facilities Bond Oversight Committee - Up To 30

Minutes – February 12, 2024

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight Committee - Up To 30 Minutes -

February 12, 2024.

Assata Olugbala

Presentation/Acknowledgment Made