Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Agenda Long - Final

Thursday, December 21, 2023

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance,

314 East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Benjamin "Sam" Davis, Chairperson

Clifford Thompson, Member

Valarie Bachelor, Member

TRIAL ON-LINE SPEAKER CARD REGISTRATION

The Facilities Committee, in its desire to take more targeted

Public Comment on Agenda Items, on a trial basis, within

the current times allotted for Public Comment, is returning

to it past practice of taking individual Public Comment on

most items on the Agenda (except Consent). As a result, a

separate Speaker Card (Sign In To Speak) is required to be

filed by the commenter on each Agenda Item eligible for

Public Comment.

On line Speaker Card Registration (Sign In To Speak)

opens at minimum 72 hours in advance for a Regular

Meeting or at minimum 24 hours in advance for a Special

Meeting. Use the eComment Link to Sign In (Register) to

Speak up to one hour before the beginning of the meeting.

Manual (Paper) Speaker Cards also will be available at

the meeting for completion.

equity, is first registered, first called, in order of

Registration whether participation is in person or virtually,

e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish

a one time OUSD eComment - Sign In (Register) To Speak

Account providing your First Name and Last Name and

your email address. Your First Name and Last Name, as

Registered, must also show as the Participant or Profile

Name on a teleconference system (i.e., Zoom, webex, other).

You will be requested to Register the first time you use

eComment - Sign In To Speak.

The Sign In To Speak System, after the one time

registration, will remember you by first name and last name

associated with your email address (profile), making it

easier for you to electronically Register or Sign In to Speak

on an Agenda Item at a future OUSD legislative meeting,

e.g., Board, committee, commission.

Early pre-meeting Sign In To Speak (Registration) is urged

for all - whether you plan to attend meeting in person or

view meeting via teleconference or listen to the meeting by

telephone. Names will be called in Sign In To Speak order

received.

On line Request to Speak (Registration) automatically

closes one-hour before commence of the legislative meeting.

(No way to manually reopen.) Thereafter, a Request To

Speak on an eligible Agenda Item is taken in person at the

legislative meeting only via Manual Speaker Card. (If you

registered pre-meeting on line to speak on an eligible

Agenda Item, please do not re-register if you then attend the

meeting in-person.) The Manual Speaker Card, for equity,

will be placed in the que behind pre-meeting registered

speakers If you registered to Speak on an eligible Agenda

item, premeeting, if attending meeting in person, when your

name is called, please walk to the Speaker's Podium and

comment on the eligible Agenda item.

If you registered to Speak on an eligible Agenda Item,

premeeting, if attending meeting on line, when your name is

called, please raise your hand. Facilities Committee staff

will match your pre-registration name with on line profile,

unmute you to speak and remute you upon conclusion.

If you wish to speak by telephone only please pre-register

and enter as your First Name (area code) and Last Name

(last four digits of your telephone number.). If you

pre-registered to Speak on an Agenda item, when your

profile (area code and last four telephone digits) is called

for comment on the Agenda item, please press "9". Facilities

Committee staff will match your pre-registration name with

on line profile, unmute you to speak and remute you upon

conclusion.

Total Public Comment time on an eligible Agenda Item is

established and announced by the Presiding Officer prior to

first speaker on the eligible item for Public Comment. For

help, if needed, with eComment - Request to Speak

(Registration), during this trial period, please phone

510/879-8658 weekdays. Feedback accepted via eComment

up to and through this Meeting and/or afterwards at

boe@ousd.org.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and

participate in the Committee meeting in-person in the

Committee Room, KDOL TV Studio, B-237, Met West High

School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media

and public interested in viewing or listening to the

Committee meeting virtually.

• Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/85762325941 on or after the Noticed

meeting time. Instructions on how to join a meeting by video

conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193

-Joining-a-Meeting.

• Phone: To listen by phone (via Zoom), please do the

following at or after the Noticed meeting time: call (669)

900-9128, then enter Webinar ID 857 6232 5941, then

press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are

available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

• To view the Facilities Committee meeting from the

District’s Home Page - Upcoming Events & Live Meeting

Video, please select the meeting name and click on the “In

Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home

Page)>Calendar Tab>Calendar>Today>Facilities

Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times

allotted for public comment on the Agenda. Virtual

comment will also be permitted within the times allotted for

public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

• To comment virtually by Zoom, if you have made a

pre-meeting Request to Speak, when your name is called,

click the “Raise Your Hand” button. You will be unmuted

and allowed to make public comment. After the allotted

time, you will then be re-muted. Instructions on how to

“Raise Your Hand” is available at:

https://support.zoom.us/hc/en-us/articles/205566129-Raise

Hand-In-Webinar.

• To comment by phone (via Zoom), if you have made a

pre-meeting Request to Speak, when your name is called,

press “*9” to “Raise Your Hand." You will be unmuted

and allowed to make public comment. You will then be

re-muted. Instructions of how to raise your hand by phone

are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

In addition, members of the public may submit written

comments for a posted Facilities Committee Meeting

Agenda Item, before a meeting or while a meeting is “In

Progress,” from the District’s Home Page - Upcoming

Events & Live Meeting Video by selecting Board of

Education Agenda “eComment” or from the Legislative

Information Center, as follows:

• If before Sunday, click Calendar Tab>Next

Week>Facilities Committee>eComment

• If Sunday or thereafter up thru day before Meeting, click

Calendar Tab>This Week>Facilities

Committee>eComment

• If day of Meeting, click Calendar Tab>Today>Facilities

Committee>eComment

Or by clicking the“eComment” in bold link on the cover

page of this Agenda.

Written comments made on an eligible Agenda item, upon

clicking of the Submit Button, are immediately sent via

email to all members of the legislative body and key staff

supporting the legislative body. Each eComment is a Public

Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be

guided by an Agenda prepared in accordance with Board

Bylaws and posted and distributed in accordance with the

Ralph M. Brown Act (open meeting requirements) and

other applicable laws.

A. Call to Order

B. Roll Call

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made

in-person or virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee,

allows for any change in the printed Order of Business

including, but not limited to, an announcement that an Item

or Legislative File will be considered out of Agenda printed

order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the

Committee General Consent Report for separate discussion

and/or possible action.

D. Adoption of Committee Minutes

D.-1

23-2848

Minutes - Facilities Committee – November 16, 2023

Adoption by the Facilities Committee of its Meeting Minutes of November

16, 2023.

Attachments:

23-2848 Minutes - Facilities Committee – November 16, 2023

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report"

means that all items appearing under this topic are

approved in one motion unless a Member of the Committee

requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in

nature, and are acted upon in one motion to conserve time

and permit focus on other-than-routine legislative items on

the agenda.

None

Unfinished Business

F.-1

23-2009

Report (Update) - Planning and Spending Measure B, J,

and Y Funding Projects - Facilities Planning and

Management

Presentation by the Chief of Systems and Services, or Designee, of a Report

(Update) to the Facilities Committee on the Planning and Spending of

Measure B, J, and Y Funded Projects named below as of December 2023:

Central Administrative Center at Cole Campus New Construction

and Site Improvements

Claremont Middle School New Multi-Purpose Building & Kitchen

Coliseum College Prep Academy Site Expansion

Laurel Child Development Center (“CDC”) New Construction

Garfield Elementary School Modernization

Kaiser Early Childhood Learning Center Site Improvements

McClymonds High School Modernization

Melrose Leadership Academy Modernization, and

Roosevelt Middle School Modernization.

Attachments:

23-2009 Report (Update) - Planning and Spending Measure B, J, and

Y Funding Projects - Facilities Planning and Management

(12/21/2023)

Legislative History

9/21/23 Facilities Committee Discussed

Measures B, J, and Y Not Discussed and/or

Independent Citizens' Taken Up

School Facilities

10/5/23

Bond Oversight

Committee

10/19/23

12/11/23

Facilities Committee Discussed

Measures B, J, and Y

Independent Citizens'

School Facilities

Bond Oversight

Committee

Discussed

G. New Business

G.-1

23-2614

Report - Facilities Committee - Measures B, J, and Y

Budget to Actual Expenditures and Cash Flow

Projections as of June 30, 2023 and September 30, 2023

A Presentation to the Facilities Committee, of the Measures B, J and Y

Budget to Actual Expenditures and Cash Flow Projections as of June 30,

2023, and as of September 30, 2023. (Expenditure Report)

Attachments:

23-2614 Report - Facilities Committee - Measures B, J, and Y Budget

to Actual Expenditures and Cash Flow Projections as of June 30,

2023 and September 30, 2023 (12/11/2023)

Legislative History

Measures B, J, and Y

12/11/23

Discussed

Independent Citizens'

School Facilities

Bond Oversight

Committee

G.-2

23-2846

Facilities Deferred Maintenance Program - Facilities

Planning and Management

Presentation by the Chief of Systems and Services, or Designee, of a Report

(Update) to the Facilities Committee on the Deferred Maintenance Program.

Attachments:

23-2846 Presentation - Facilities Deferred Maintenance Program -

Facilities Planning and Management (12/21/2023)

G.-3

23-2845

History of Facilities Investments at McClymonds High

School - Current Capital Bond Project - Facilities

Planning and Management

Presentation by the Chief of Systems and Services, or Designee, to the

Facilities Committee on the History of Facilities Investments at McClymonds

High School 2002 - 2021 and Current Capital Bond Project at said School.

Attachments:

23-2845 Presentation - History of Facilities Investments at

McClymonds High School - Current Capital Bond Project - Facilities

Planning and Management (12/21/2023)

G.-4

23-2847

Report - Facilities Committee Liaison – Andrea Dawson

A Report to the Facilities Committee, by Andrea Dawson, Chairperson,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight (BJY) Committee, on the following matters:

File No. 23-2009 Presentation by the Chief of Systems and

Services or designee, to the Measures B, J, and Y Independent

Citizens’ School Facilities Bond Oversight Committee on the

Planning and Spending of Measure B, J, and Y Funded Projects as

of December 2023, as discussed at the BJY Committee Meeting on

December 11, 2023.

BJY Committee Vacancies

H. Public Comments on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Committee

This section of the agenda provides an opportunity for a

member of the Public, for three minutes per person, or less,

depending on the number of speakers, to directly address

the Committee on any item of interest to a member of the

Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are

not transferrable from speaker to speaker. This item is

limited to a total of thirty (30) minutes. The Committee may

not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the

Committee or staff may briefly respond to a statement made

or questions posed by a member of the public, as authorized

by law. In addition, on their own initiative or in response to

questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief

announcement, or make a brief report of his or her own

activities.

H.-1

23-2849

Public Comment on All Non-Agenda Items Within the

Subject Matter Jurisdiction of the Facilities Committee -

Up to 30 minutes – December 21, 2023

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up to 30 minutes - December 21,

2023.

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of

new legislative matter within the subject matter jurisdiction

of the committee by a Committee member or Members of the

Public.

Adjournment