Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, May 16, 2024

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Valarie Bachelor, Chairperson

Clifford Thompson, Member

Jorge Lerma, Member

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by

You may register to speak in advance on the Agenda Item whether attending

the meeting by teleconference, e.g., Zoom, or in person.

On line Speaker Card Registration (Sign In To Speak) opens at minimum 72

hours in advance for a Regular Meeting or at minimum 24 hours in advance

for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak

up to one hour before the beginning of the meeting. Manual (Paper) Speaker

Cards also will be available at the meeting for completion.

registered, first called, in order of Registration whether participation is in

person or virtually, e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish a one-time

OUSD eComment - Sign In (Register) To Speak Account providing your First

Name and Last Name and your email address. Your First Name and Last

Name, as Registered, must also show as the Participant or Profile Name on

a teleconference system (i.e., Zoom, webex, other). You will be requested to

The Sign In To Speak System, after the one time registration, will remember

you by first name and last name associated with your email address (profile),

making it easier for you to electronically Register or Sign In to Speak on an

Agenda Item at a future OUSD legislative meeting, e.g., Board, committee,

commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/83655140048 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 836

5514 0048, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment virtually by Zoom, if you have made a pre-meeting Request

to Speak, when your name is called, click the “Raise Your Hand” button. You

will be unmuted and allowed to make public comment. After the allotted time,

you will then be re-muted. Instructions on how to “Raise Your Hand” is

available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), if you have made a pre-meeting

Request to Speak, when your name is called, press “*9” to “Raise Your

Hand." You will be unmuted and allowed to make public comment. You will

then be re-muted. Instructions of how to raise your hand by phone are

available at: https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Facilities Committee Meeting Agenda Item, before a meeting or while

a meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Board of Education Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or by clicking the“eComment” in bold link on the cover page of this Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR RESPONSIBILITIES

This committee shall make recommendations to the Board relating to

Facilities matters as reflected in the Board’s calendar and amended Board

work plan including an updated Facilities Master Plan, an updated bond

spending plan, considerations for subsequent bond issuances, asset

management and potential revenue generation from real property, leases,

Civic Center policy, an updated joint use agreement with the City relating to

real property, and the Blueprint for Quality Schools. The committee shall also

be responsible for reviewing and proposing facilities related policies. The

committee also shall handle other facilities matters assigned.

A. Call to Order

Chairperson Valarie Bachelor called the Facilities Committee Meeting to order

at 6:01 P.M.

B. Roll Call

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

D.-1

24-0627

Minutes - Facilities Committee – February 8, 2024

Adoption by the Facilities Committee of its Meeting Minutes of February

8, 2024.

24-0627 - Minutes - Facilities Committee – February 8,

2024

Attachments:

Public Comment - None

A motion was made by Director Thompson, seconded by Chairperson

Bachelor, that the February 8, 2024 Committee Meeting Minutes, be

Adopted. The motion carried by the following vote:

3 - Director Jorge Lerma

Aye:

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-1203

D.-2

24-1315

Minutes - Facilities Committee – March 21, 2024

Adoption by the Facilities Committee of its Meeting Minutes of March 21,

2024.

24-1315 Minutes - Facilities Committee – March 21, 2024

Attachments:

Public Comment - None

A motion was made by Director Thompson, seconded by Chairperson

Bachelor, that the March 21, 2024, Committee Meeting Minutes, be

Adopted. The motion carried by the following vote:

3 - Director Jorge Lerma

Aye:

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-1204

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

23-2846

Facilities Deferred Maintenance Program - Facilities Planning and

Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report (Update) to the Facilities Committee on the Deferred Maintenance

Program.

23-2846 Presentation - Facilities Deferred Maintenance

Program - Facilities Planning and Management (5/16/2024)

Attachments:

Preston Thomas, Chief Systems and Services, along with Imani NyCosi,

Project Engineer, presented on the Deferred Maintenance Program and

responded to comments and questions from the Committee.

Discussion - Directors Lerma, Thompson, Chairperson Bachelor

Public Comment - None

Presentation Made; Discussed

G. New Business

G.-1

24-0878

Measures B, J, and Y General Obligation Bonds Performance and

Financial Audit Reports - Fiscal Year Ending June 30, 2023 - Eide

Bailly, LLP, Independent Auditors

Presentation to the Facilities Committee of the Performance Audit Report

2006 Measure B, 2012 Measure J, and 2020 Measure Y General

Obligation Bond Funds June 30, 2023, Financial Statements 2006

Measure B General Obligation Bond Fund June 30, 2023, Financial

Statements 2012 Measure J General Obligation Bond Fund June 30,

2023, and Financial Statements 2020 Measure Y General Obligation

Bond Fund June 30, 2023, each, by Eide Bailly, LLP, Independent

Auditors.

24-0878 Presentation - Measures B, J, and Y General

Obligation Bonds Performance and Financial Audit Reports

- Fiscal Year Ending June 30, 2023 - Eide Bailly, LLP,

Independent Auditors

Attachments:

24-0878 Performance Audit Report 2006 Measure B, 2012

Measure J, and 2020 Measure Y General Obligation Bond

Funds June 30, 2023 (4/8/2024)

24-0878 Financial Statements 2006 Measure B General

Obligation Bond Fund June 30, 2023 (4/8/2024)

24-0878 Financial Statements 2012 Measure J General

Obligation Bond Fund June 30, 2023 (4/8/2024)

24-0878 Financial Statements 2020 Measure Y General

Obligation Bond Fund June 30, 2023 (4/8/2024)

Nathan Edelman, Independent Auditor, Eide Bailly, Presented the

Performance Audit Report 2006 Measure B, 2012 Measure J, and 2020

Measure Y General Obligation Bond Funds June 30, 2023, Financial

Statements 2006 Measure B General Obligation Bond Fund June 30, 2023,

Financial Statements 2012 Measure J General Obligation Bond Fund June

30, 2023, and Financial Statements 2020 Measure Y General Obligation

Bond Fund June 30, 2023, and responded to comments and questions from

the Committee.

Discussion - Directors Thompson, Lerma, Chairperson Bachelor

Public Comment - None

Presentation Made; Discussed

G.-2

24-1316

Report - Facilities Committee Liaison – Andrea Dawson

A Report to the Facilities Committee, by Andrea Dawson, Chairperson,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight (BJY) Committee, on the BJY Committee Meeting held on May

13, 2024.

Andrea Dawson, Chairperson, Measures B, J, and Y Independent Citizens'

School Facilities Bond Oversight (BJY) Committee, gave a report on the BJY

Committee Meeting held on May 13, 2024.

Discussion - None

Public Comment - None

Presentation/Acknowledgment Made

G.-3

24-1312

Cole Administrative Center Project - Budget Increase $5 Million -

Division of Facilities Planning and Management

Adoption by the Board of Education, upon recommendation of the

Facilities Committee, of Resolution No. 2324-0214 Cole Administrative

Center Project - Budget Increase $5 Million (May 22, 2024)*.

---

*Measure BJY Independent Citizens’ School Facilities Bond Oversight Committee

(CBOC) 5/13/24 Unfavorable Recommendation to Board of Education

A motion was made by Member Nelsen, seconded by Vice Chairperson Butler, that

the School Board not approve this request unless or until there are satisfactory

answers to the question, "What can be eliminated from this request?", specifically

looking at every anticipated contingency cost line item, and then furthermore that

the School Board undertake a process to determine how they can negotiate with the

City, Citywide on all the Facilities Projects that are impacted by City Jurisdiction.

The motion carried by the following vote: 7-0-2.

24-1312 Presentation - Cole Administrative Center Project -

Budget Increase $5 Million - Division of Facilities Planning

and Management (5/22/2024)

Attachments:

24-1312 Memorandum - Cole Administrative Center Project -

Budget Increase $5 Million - Division of Facilities Planning

and Management (5/13,16,22/2024)

Mark Newton, Bond Program Executive, and Elena Comrie, Project Manager,

gave a presentation of Resolution No. 2324 -0214 Cole Administrative Center

Project - Budget Increase $5 Million (May 22, 2024), and responded to

comments and questions from the Committee.

Discussion - Directors Thompson, Lerma, Chairperson Bachelor

Director Thompson requested a prioritization list of the expenditures for the

Cole Administrative Center Project $5 Million Budget Increase.

Public Comment - None

A motion was made by Director Thompson, seconded by Director

Lerma, that Resolution No. 2324 -0214 Cole Administrative Center

Project - Budget Increase $5 Million (May 22, 2024) be Recommended

Favorably to the Board of Education. The motion carried by the

following vote:

Aye:

Abstained:

2 - Director Jorge Lerma

Director Clifford Thompson

1 - Chairperson Valarie Bachelor

Enactment No: 24-1056

Roll Call (Secretary's Observation)

Chairperson Bachelor is absent at 7:19 P.M.

Present

Absent

2 - Director Jorge Lerma

Director Clifford Thompson

1 - Chairperson Valarie Bachelor

Assumption of the Chair

Director Thompson assumed the Chair at 7:19 P.M.

Roll Call (Secretary's Observation)

Chairperson Bachelor is present at 7:20 P.M.

Present

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

Assumption of the Chair

Chairperson Bachelor assumed the Chair at 7: 20 P.M.

G.-4

24-1313

Lowell Campus Window Wall Replacement Project - Budget

Increase $3.75 Million - Division of Facilities Planning and

Management

Adoption by the Board of Education, upon recommendation of the

Facilities Committee, of Resolution No. 2324-0213 Lowell Campus

Window Wall Replacement Project - Budget Increase $3.75 Million (May

22, 2024).

24-1313 Presentation - Lowell Campus Window Wall

Replacement Project - Budget Increase $3.75 Million -

Division of Facilities Planning and Management (5/22/2024)

24-1313 Memorandum - Lowell Campus Window Wall

Replacement Project - Budget Increase $3.75 Million -

Division of Facilities Planning and Management

(5/13,16,22/2024)

Attachments:

Preston Thomas, Chief Systems and Services, along with Victor Manansala,

Project Manager, gave a presentation of Resolution No. 2324-0213 Lowell

Campus Window Wall Replacement Project - Budget Increase $3.75 Million

(May 22, 2024) and responded to comments and questions from the

Committee.

Discussion - Directors Lerma, Thompson

Public Comment - None

A motion was made by Director Thompson, seconded by Chairperson

Bachelor, Adoption by the Board of Education, upon recommendation

of the Facilities Committee, of Resolution No. 2324-0213 Lowell

Campus Window Wall Replacement Project - Budget Increase $3.75

Million (May 22, 2024), be Adopted. The motion carried by the

following vote:

Aye:

3 - Director Jorge Lerma

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 24-1055

G.-5

24-1317

Proposed Facilities Master Plan for 2025 - Facilities Planning and

Management

Presentation by Chief Systems and Services, or designee, to the Facilities

Committee on the proposed Facilities Master Plan for 2025.

24-1317 Presentation - Proposed Facilities Master Plan for

2025 - Facilities Planning and Management

Attachments:

Preston Thomas, Chief Systems and Services along with Pranita Ranbhise,

Director, Facilities Planning and Management, presented on the proposed

Facilities Master Plan for 2025, and responded to comments and questions

from the Committee.

Discussion - Directors Lerma, Thompson, Chairperson Bachelor

Chairperson Bachelor requested the following items be added in the proposed

Facilities Master Plan:

- Americans with Disabilities Act (ADA) compliance for all District Buildings.

- Creating calm spaces for School Sites.

Public Comment - 1. Andrea Dawson

Presentation Made; Discussed

G.-6

24-1318

OUSD Facilities Education Specification and Guidelines - Facilities

Planning and Management

Presentation by Chief Systems and Services, or designee, to the Facilities

Committee of Proposed OUSD Facilities Education Specification and

Guidelines on the following matters:

Education Specifications Overview,

Education Specifications Application,

Themes of Education Specifications,

What Changed for Education Specifications at OUSD, and

Next Steps for possible revisions to Education Specifications.

24-1318 Presentation - OUSD Facilities Education

Specification and Guidelines - Facilities Planning and

Management (6/20/2024)

Attachments:

Not Discussed and/or Taken Up

G.-7

24-1357

Facilities Committee - Work Plan - 2024 Calendar Year

Discussion by the Facilities Committee of its Work Plan for Calendar Year

2024.

Not Discussed and/or Taken Up

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

24-1314

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– May 16, 2024

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - May 16,

2024.

No Public Comments

Introduction of New Legislative Matter

This section of the Agenda is devoted to the introduction of new legislative

matter within the subject matter jurisdiction of the committee by a Committee

member or Members of the Public.

None

Adjournment

Chairperson Bachelor adjourned the Meeting at 8:00 P.M.