Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, February 16, 2023

6:00 PM

Internet Streamed (Via Zoom and Granicus Live Manager) and Broadcasted -

KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Benjamin "Sam" Davis, Chairperson

Clifford Thompson, Member

Valarie Bachelor, Member

NOTICE – EXCLUSIVELY VIRTUAL MEETING

Pursuant to Assembly Bill No. 361 and Resolution No. 2223-0028F (Making

Certain Findings Necessary To Permit Virtual Meetings In Specified

Circumstances), this meeting is being held virtually. The member of the

legislative body, as well as the attending District staff, will join the meeting

via phone/video conference and no teleconference locations need be posted.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/85212258625 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following on or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 852

1225 8625, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee >”In Progress” link under Video.

NOTICE – EXCLUSIVELY VIRTUAL MEETING (CONTINUED)

In addition, members of the public may submit written comments for a

posted Facilities Committee Agenda Item, before a meeting or while a

meeting is “In Progress,” from the District’s Home Page - Upcoming Events &

Live Meeting Video by selecting Facilities Committee Agenda “eComment” or

from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up to day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a public record.

BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR RESPONSIBILITIES

Facilities – This committee shall make recommendations to the Board

relating to Facilities matters as reflected in the Board’s calendar and

amended Board work plan including an updated Facilities Master Plan, an

updated bond spending plan, considerations for subsequent bond issuances,

asset management and potential revenue generation from real property,

leases, Civic Center policy, an updated joint use agreement with the City

relating to real property, and the Blueprint for Quality Schools. The committee

shall also be responsible for reviewing and proposing facilities related

policies. The committee also shall handle other facilities matters assigned.

A. Call to Order

Chairperson Benjamin "Sam" Davis called the February 16, 2023 Facilities

Committee Meeting to order at 6:01 P.M.

B. Roll Call

Present

3 - Chairperson Benjamin "Sam" Davis

Director Clifford Thompson

Chairperson Valarie Bachelor

C. Speaker Request Cards/Modification(s) To Agenda

Submission of Speaker Cards in the traditional manner is N/A, given this

meeting is Virtual, during the COVID-19 Public Health Emergency. See the

above NOTICE - EXCLUSIVELY VIRTUAL MEETING - for instructions on

how to request to speak during this meeting.

Modification(s) to the Agenda, by the Charter Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the General Consent

Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

D.-1

23-0349

Minutes - Facilities Committee – January 26, 2023

Adoption by the Facilities Committee of its Meeting Minutes of January

26, 2023.

23-0349 Minutes - Facilities Committee – January 26, 2023

Attachments:

A motion was made by Director Thompson, seconded by Director

Bachelor, that the January 26, 2023 Committee Meeting Minutes be

Adopted. The motion carried by the following vote:

Aye:

3 - Chairperson Benjamin "Sam" Davis

Director Clifford Thompson

Chairperson Valarie Bachelor

Enactment No: 23-0413

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

22-2416

Report - Districtwide Security Systems - Division of Facilities

Planning and Management

A continued discussion of an oral report to the Facilities Committee by

Deputy Chief, Facilities Planning and Management or designee, on

Districtwide Security Systems and Door Entry System improvements at

school sites.

Kenya Chatman, Executive Director, Facilities Planning and Management,

gave a report on the Districtwide Security Systems and Door Entry System

improvements at school sites and responded to comments and questions

from the Committee.

Discussion: Director Bachelor, Vice President Thompson, Chairperson Davis

Public Comment: Assata Olugbala, Ben Tapscott, Ginale Harris

Discussed

G. New Business

G.-1

23-0351

GOB Bond Audit - Fiscal Year Ending June 30, 2022 - Facilities

Planning and Management

A status report to the Facilities Committee by the Deputy Chief Facilities

Planning and Management, or Designee, on the GOB Bond Audit for the

Fiscal Year ending June 30, 2022.

Kenya Chatman gave a brief status report on the GOB Bond Audit for the

Fiscal Year ending June 30, 2022.

The Audit report is on track to be complete by March 30, 2023.

Discussion: Chairperson Davis

Public Comment: Andrea Dawson, Ben Tapscott, Assata Olugbala

Discussed

G.-2

23-0366

GOB Bond External Auditor - Fiscal Year 2023 - 2024 - Facilities

Planning and Management

An oral report to the Facilities Committee by the Deputy Chief Facilities

Planning and Management, or Designee, on the status of the selection of

the District GOB Bond External Auditor for Fiscal Year 2023 - 2024.

Kenya Chatman gave a brief status report on the selection of the District

GOB Bond External Auditor for Fiscal Year 2023 - 2024.

The Auditor has been selected. The contract for selected Auditor may go

before the Board for approval in April 2023.

Discussion: None

Public Comment: Andrea Dawson, Ben Tapscott, Ginale Harris

Discussed

Enactment No:

G.-3

23-0353

Report (Update) - Planning and Spending Measure B, J, and Y

Funding Projects - Facilities Planning and Management

Presentation by the Deputy Chief Facilities Planning and Management, or

designee, to the Facilities Committee on the Planning and Spending of

Measure B, J, and Y Funded Projects (as of this meeting) named below:

Claremont Middle School: Multipurpose Building

Melrose Leadership Academy: Living Schoolyards Project

Roosevelt Middle School

Melrose Leadership Academy

Laurel Child Development Center

Centro Infantil CDC

Castlemont High School

Burbank Preschool

Central Administrative Center at Cole Campus

McClymonds High School

23-0353 Report (Update) - Planning and Spending Measure

B, J, and Y Funding Projects - Facilities Planning and

Management (2/13/2023)

Attachments:

Kenya Chatman gave a presentation on the Planning and Spending of

Measure B, J, and Y Funded Projects of named Schools and responded to

comments and questions from the Committee.

Discussion: Director Bachelor, Vice President Thompson, Chairperson Davis

Public Comment: Ben Tapscott, Assata Olugbala, Ginale Harris

Discussed

G.-4

23-0352

Report - Measures BJY Committee Facilities Liaison - Andrea

Dawson

A Report to the Facilities Committee, by Andrea Dawson, Chairperson,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee, on items discussed at the February 13, 2023,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight Committee Meeting.

Andrea Dawson, Chairperson, BJY Committee, gave a liaison report to the

Facilities Committee on items discussed at the February 13, 2023, Measures

B, J, and Y Independent Citizens' School Facilities Bond Oversight

Committee Meeting.

Discussion: None

Public Comment: Ginale Harris, Ben Tapscott, Assata Olugbala

Discussed

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

23-0350

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– February 16, 2023

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - February

16, 2023.

Andrea Dawson, Ben Tapscott, Assata Olugbala, Ginale Harris

Presentation/Acknowledgment Made