Oakland Unified School District

Board of Education

1011 Union Street, #940

Oakland, CA 94607

(510) 879-1944

boe@ousd.org E-Mail

http://www.ousd.org

ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS

Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of

the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099

AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES

Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings

should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either

(510)879-8199(VM); or boe@ousd.org (E-Mail); or

(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).

Meeting Minutes Long - Final

Thursday, November 14, 2024

6:00 PM

Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314

East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;

Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99)

Facilities Committee

Valarie Bachelor, Chairperson

Clifford Thompson, Member

Jorge Lerma, Member

ON-LINE SPEAKER CARD REGISTRATION

Public Comment, at the meeting, will be taken individually on Agenda Items

indicated by

You may register to speak in advance on the Agenda Item whether attending

the meeting by teleconference, e.g., Zoom, or in person.

On line Speaker Card Registration (Sign In To Speak) opens at minimum 72

hours in advance for a Regular Meeting or at minimum 24 hours in advance

for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak

up to one hour before the beginning of the meeting. Manual (Paper) Speaker

Cards also will be available at the meeting for completion.

registered, first called, in order of Registration whether participation is in

person or virtually, e.g. Zoom, or by audio, e.g., telephone.

For advanced pre-meeting Registration, You must establish a one-time

OUSD eComment - Sign In (Register) To Speak Account providing your First

Name and Last Name and your email address. Your First Name and Last

Name, as Registered, must also show as the Participant or Profile Name on

a teleconference system (i.e., Zoom, webex, other). You will be requested to

The Sign In To Speak System, after the one time registration, will remember

you by first name and last name associated with your email address (profile),

making it easier for you to electronically Register or Sign In to Speak on an

Agenda Item at a future OUSD legislative meeting, e.g., Board, committee,

commission.

Early pre-meeting Sign In To Speak (Registration) is urged for all - whether

you plan to attend meeting in person or view meeting via teleconference or

listen to the meeting by telephone. Names will be called in Sign In To Speak

order received.

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY

Members of the media and the public may attend and participate in the

Committee meeting in-person in the Committee Room, KDOL TV Studio,

B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA

94606-2291 or virtually as described herein.

The following information is for those members of the media and public

interested in viewing or listening to the Committee meeting virtually.

•

Zoom: To view by Zoom, please click

https://ousd.zoom.us/j/85721313210 on or after the Noticed meeting time.

Instructions on how to join a meeting by video conference are available at:

https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.

•

Phone: To listen by phone (via Zoom), please do the following at or after

the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 857

2131 3210, then press “#”. If asked for a participant id or code, press #.

Instructions on how to join a meeting by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663

-Joining-a-meeting-by-phone.

•

To view the Facilities Committee meeting from the District’s Home Page -

Upcoming Events & Live Meeting Video, please select the meeting name and

click on the “In Progress” link under Video or go to the Legislative

Information Center (under Board of Education on Home Page)>Calendar

Tab>Calendar>Today>Facilities Committee>”In Progress” link under Video.

Public comment in-person is permitted within the times allotted for public

comment on the Agenda. Virtual comment will also be permitted within the

times allotted for public comment on the Agenda in the following two ways:

NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND

AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)

•

To comment in-person, please follow the directions of the Chairperson.

•

To comment by Zoom, click the “Raise Your Hand” button to request to

speak when Public Comment is being taken on the eligible Agenda item.

You will be called on (by the name you logged in with), unmuted and allowed

to make public comment. After the allotted time, you will then be re-muted.

Instructions on how to “Raise Your Hand” is available at:

https://support.zoom.us/hc/en-us/articles/205566129-RaiseHand-In-Webinar.

•

To comment by phone (via Zoom), press “*9” to “Raise Your Hand” to

request to speak when Public Comment is being taken on the eligible

Agenda Item. You will be called on (by the Area Code and the last three

digits of your phone number), unmuted and allowed to make public comment.

After the allotted time, you will then be re-muted. Instructions of how to raise

your hand by phone are available at:

https://support.zoom.us/hc/en-us/articles/201362663-Joinin

g-a-meeting-by-phone.

In addition, members of the public may submit written comments for a

posted Facilities Committee Meeting Agenda Item, before a meeting or while

a meeting is “In Progress,” from the District’s Home Page - Upcoming Events

& Live Meeting Video by selecting Facilities Committee Agenda “eComment”

or from the Legislative Information Center, as follows:

•

If before Sunday, click Calendar Tab>Next Week>Facilities

Committee>eComment

If Sunday or thereafter up thru day before Meeting, click Calendar

Tab>This Week>Facilities Committee>eComment

If day of Meeting, click Calendar Tab>Today>Facilities

•

Committee>eComment

Or “eComment” in bold on the cover page of the Agenda.

Written comments made on an eligible Agenda item, upon clicking of the

Submit Button, are immediately sent via email to all members of the

legislative body and key staff supporting the legislative body. Each

eComment is a Public Record.

MEETING PROCEDURES

All Committee meetings shall begin on time and shall be guided by an

Agenda prepared in accordance with Board Bylaws and posted and

distributed in accordance with the Ralph M. Brown Act (open meeting

requirements) and other applicable laws.

BOARD BYLAW 9131 - FACILITIES COMMITTEE CHARGE OR RESPONSIBILITIES

C. Facilities – This committee shall make recommendations to the Board

relating to Facilities matters as reflected in the Board’s calendar and

amended Board work plan including an updated Facilities Master Plan, an

updated bond spending plan, considerations for subsequent bond issuances,

asset management and potential revenue generation from real property,

leases, Civic Center policy, an updated joint use agreement with the City

relating to real property, and the Blueprint for Quality Schools. The committee

shall also be responsible for reviewing and proposing facilities related

policies. The committee also shall handle other facilities matters assigned.

A. Call to Order

Chairperson Valarie Bachelor called the November 14, 2024, Facilities

Committee Meeting to order at 6:01 P.M.

B. Roll Call

Present

Absent

2 - Director Clifford Thompson

Chairperson Valarie Bachelor

1 - Director Jorge Lerma

C. Speaker Request Cards/Modification(s) To Agenda

A request to speak at this Committee Meeting, may be made in-person or

virtually as stated in this Agenda.

Modification(s) to the Agenda, by the Facilities Committee, allows for any

change in the printed Order of Business including, but not limited to, an

announcement that an Item or Legislative File will be considered out of

Agenda printed order, that consideration of an Item has been withdrawn,

postponed, rescheduled or "pulled" or taken off of the Committee General

Consent Report for separate discussion and/or possible action.

None

D. Adoption of Committee Minutes

None

E. Adoption of the Committee General Consent Report

"Adoption of the Committee General Consent Report" means that all items

appearing under this topic are approved in one motion unless a Member of

the Committee requests that an item be removed and voted on separately or

otherwise acted upon. Generally, these items are routine in nature, and are

acted upon in one motion to conserve time and permit focus on

other-than-routine legislative items on the agenda.

None

Unfinished Business

F.-1

23-2846

Facilities Deferred Maintenance Program - Facilities Planning and

Management

Presentation by the Chief of Systems and Services, or Designee, of a

Report (Update) to the Facilities Committee on the Deferred Maintenance

Program, with respect to Drinking Water Systems and Plumbing.

23-2846 Presentation - Facilities Deferred Maintenance

Program - Facilities Planning and Management

(10/17/20214)

Attachments:

23-2846 Prosposed FloWater Intervention Strategy -

Facilities Deferred Maintenance Program - Facilities

Planning and Management (10/17/2024)

Preston Thomas, Chief Systems and Services Officer, along with Sailaja

Suresh, Project Manager, gave a presentation on Deferred Maintenance

Program, with respect to Drinking Water Systems and Plumbing. The

Committee discussed this Matter.

Discussion - Director Thompson, Chairperson Bachelor

Public Comment - Alex Bledsoe

Discussed

F.-2

24-2330

Amendment No. 3, Measure Y Spending Plan - October 2024 -

Facilities Planning and Management (First Read)

Presentation to the Measures B, J, and Y Independent Citizens’ School

Facilities Bond Oversight Committee, by Chief Systems and Services, or

Designee, of the perspective revisions to the Measure Y Spending Plan

(First Read) as of October 2024.

24-2330 Presentation - Amendment No. 3, Measure Y

Spending Plan - October 2024 - Facilities Planning and

Management (First Read) (11/14/2024)

Attachments:

24-2330 Memorandum - Amendment No. 3, Measure Y

Spending Plan - October 2024 - Facilities Planning and

Management (First Read) (11/14/2024)

Preston Thomas, Chief Systems and Services, along with Ty Taylor, Project

Manager, gave a presentation of the perspective revisions to the Measure Y

Spending Plan (First Read) as of October 2024. The Committee discussed

this Matter.

Discussion - Director Thompson, Chairperson Bachelor

Public Comment - None

Discussed

G. New Business

G.-1

24-2408

Lease-Leaseback Contract – Cahill Contractors LLC– Melrose

Leadership Academy at Maxwell Park Campus New Classroom

Building and Modernization Project– Division of Facilities Planning

and Management

Approval by the Board of Education, upon recommendation from the

Facilities Committee, of a Lease-Leaseback Contract by and between the

District and Cahill Contractors LLC, Oakland, California, for the latter to

provide preconstruction services for the Melrose Leadership Academy at

Maxwell Park Campus New Classroom Building and Modernization

Project, with work scheduled to commence on October 24, 2024, and

anticipated to last until December 31, 2025. The estimated total contract

price is $100,000.00.

Vendor No.: 009054

Requisition No.: VR2503823

Resource Code-Site No.: 9655/235

Funding Source: Fund 21 Building Measure Y

24-2408 Lease-Leaseback Contract – Cahill Contractors

LLC– Melrose Leadership Academy at Maxwell Park

Campus New Classroom Building and Modernization

Project– Division of Facilities Planning and Management

Attachments:

Victor Manansala, Project Manager, along with Preston Thomas, Chief

Systems and Services, and Ty Taylor, Project Manager, gave a presentation

of a Lease-Leaseback Contract by and between the District and Cahill

Contractors LLC, Oakland, California, for the latter to provide preconstruction

services for the Melrose Leadership Academy at Maxwell Park Campus New

Classroom Building and Modernization Project, with work scheduled to

commence on October 24, 2024, and anticipated to last until December 31,

2025. The estimated total contract price is $100,000.00. The Committee

discussed this Matter.

Discussion - Director Thompson, Chairperson Bachelor

Public Comment - None

A motion was made by Director Thompson, seconded by Chairperson

Bachelor, that this Agreement or Contract be Recommended

Favorably to the Board of Education. The motion carried by the

following vote:

Aye:

Absent:

2 - Director Clifford Thompson

Chairperson Valarie Bachelor

1 - Director Jorge Lerma

Enactment No: 24-2256

G.-2

24-2813

Report - Facilities Committee Liaison – Andrew Butler

A Report to the Facilities Committee, by Andrew Butler, Chairperson,

Measures B, J, and Y Independent Citizens' School Facilities Bond

Oversight (BJY) Committee, on the BJY Committee Meeting held on

October 29, 2024.

Andrew Butler, Chairperson, Measures B, J, and Y Independent Citizens’

School Facilities Bond Oversight Committee, gave the liaison report and

responded to comments and questions from the Committee.

Discussion - Director Thompson, Chairperson Bachelor

Public Comment - None

Discussed and Closed

Enactment No:

H. Public Comments on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Committee

This section of the agenda provides an opportunity for a member of the

Public, for three minutes per person, or less, depending on the number of

speakers, to directly address the Committee on any item of interest to a

member of the Public that is not on the current agenda, but is within the

subject matter jurisdiction of the Committee. Minutes are not transferrable

from speaker to speaker. This item is limited to a total of thirty (30) minutes.

The Committee may not discuss or take any action on a non-agenda item not

appearing on the posted agenda for this meeting, except the Committee or

staff may briefly respond to a statement made or questions posed by a

member of the public, as authorized by law. In addition, on their own initiative

or in response to questions posed by the public, a member of the Committee

or its staff may ask a question for clarification, make a brief announcement,

or make a brief report of his or her own activities.

H.-1

24-2775

Public Comment on All Non-Agenda Items Within the Subject

Matter Jurisdiction of the Facilities Committee - Up To 30 Minutes

– November 14, 2024

Public Comment on All Non-Agenda Items Within the Subject Matter

Jurisdiction of the Facilities Committee - Up To 30 Minutes - November 14,

2024.

No Public Comments