Oakland Unified School District  
Board of Education  
1011 Union Street, #940  
Oakland, CA 94607  
(510) 879-1944  
boe@ousd.org E-Mail  
http://www.ousd.org  
ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS  
Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of  
the Board of Education and Superintendent, 1000 Broadway, Suite 300, Oakland, CA 94607-4099  
AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES  
Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings  
should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either  
(510)879-8199(VM); or boe@ousd.org (E-Mail); or  
(510) 879-2300 (eTTY/TDD); or (510) 879-2299 (eFax).  
Meeting Minutes Long - Final  
Wednesday, December 18, 2024  
6:00 PM  
Special Meeting (New Board Member Orientation)  
Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314  
East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus;  
Broadcasted - KDOL-TV, 169 23rd Street, Brooklyn, NY 11232  
Board of Education  
President Benjamin "Sam" Davis  
Vice President Mike Hutchinson  
Directors: Jennifer Brouhard, VanCedric Williams, Jorge Lerma, Valarie Bachelor,  
Clifford Thompson  
Student Directors: Maximus Simmons, Michele Vasquez  
Staff: Kyla Johnson-Trammell, Superintendent & Secretary  
ON-LINE SPEAKER CARD REGISTRATION  
Public Comment, at the meeting, will be taken individually on Agenda Items  
indicated by.  
You may register to speak in advance on the Agenda Item whether attending  
the meeting by teleconference, e.g., Zoom, or in person.  
On line Speaker Card Registration (Sign In To Speak) opens at minimum 72  
hours in advance for a Regular Meeting or at minimum 24 hours in advance  
for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak  
up to one hour before the beginning of the meeting. Manual (Paper) Speaker  
Cards also will be available at the meeting for completion.  
Sign In to Speak, on an eligible Agenda Item, as a matter of equity, is first  
registered, first called, in order of  
Registration whether participation is in person or virtually, e.g. Zoom, or by  
audio, e.g., telephone.  
For advanced pre-meeting Registration, You must establish a one time  
OUSD eComment - Sign In (Register) To Speak Account providing your First  
Name and Last Name and your email address. Your First Name and Last  
Name, as Registered, must also show as the Participant or Profile Name on  
a teleconference system (i.e., Zoom, webex, other). You will be requested to  
Register the first time you use eComment - Sign In To Speak.  
The Sign In To Speak System, after the one time registration, will remember  
you by first name and last name  
associated with your email address (profile), making it easier for you to  
electronically Register or Sign In to Speak on an Agenda Item at a future  
OUSD legislative meeting, e.g., Board, committee, commission.  
Early pre-meeting Sign In To Speak (Registration) is urged for all - whether  
you plan to attend meeting in person or view meeting via teleconference or  
listen to the meeting by telephone. Names will be called in Sign In To Speak  
order received.  
NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND  
AND PARTICIPATE IN-PERSON OR VIRTUALLY  
Members of the media and the public may attend and participate in the Board  
meeting in-person in The Great Room, La Escuelita Education Center, 1050  
2nd Avenue, Oakland, CA 94606-2291 (entrance located at or near 286 East  
10th St.) or other noticed location or virtually as described herein.  
The following information is for those members of the media and public  
interested in viewing or listening to the Board meeting virtually.  
•
Zoom: To view by Zoom, please click  
https://ousd.zoom.us/j/84025161866 on or after the Noticed meeting time.  
Instructions on how to join a meeting by video conference are available at:  
https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting.  
•
Phone: To listen by phone (via Zoom), please do the following at or after  
the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 840  
2516 1866, then press “#”. If asked for a participant id or code, press #.  
Instructions on how to join a meeting by phone are available at:  
https://support.zoom.us/hc/en-us/articles/201362663  
-Joining-a-meeting-by-phone.  
•
To view the Board meeting from the District’s Home Page - Upcoming  
Events & Live Meeting Video, please select the meeting name and click on  
the “In Progress” link under Video or go to the Legislative Information Center  
(under Board of Education on Home Page)>Calendar  
Tab>Calendar>Today>Board of Education>”In Progress” link under Video.  
Public comment in-person is permitted within the times allotted for public  
comment on the Agenda. Virtual comment will also be permitted within the  
times allotted for public comment on the Agenda in the following two ways:  
NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND  
AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED)  
•
To comment virtually by Zoom, if you have made a pre-meeting Request  
to Speak, when your name is called, click the “Raise Your Hand” button. You  
will be unmuted and allowed to make public comment. After the allotted  
time,you will then be re-muted. Instructions on how to “Raise Your Hand” is  
available at:: https://support.zoom.us/hc/en-us/articles/205566129  
-RaiseHand-In-Webinar.  
•
To comment by phone (via Zoom), if you have made a pre-meeting  
Request to Speak, when your name is called, press “*9” to “Raise Your  
Hand." You will be unmuted and allowed to make public comment. You will  
then be remuted.Instructions of how to raise your hand by phone are  
available at: https://support.zoom.us/hc/en-us/articles/201362663-Joinin  
g-a-meeting-by-phone.  
In addition, members of the public may submit written comments for a  
posted Board of Education Meeting Agenda Item, before a meeting or while a  
meeting is “In Progress,” from the District’s Home Page - Upcoming Events &  
Live Meeting Video by selecting Board of Education Agenda “eComment” or  
from the Legislative Information Center, as follows:  
•
If before Sunday, click Calendar Tab>Next Week>Board of  
Education>eComment  
If Sunday or thereafter up thru day before Meeting, click Calendar  
Tab>This Week>Board of Education>eComment  
If day of Meeting, click Calendar Tab>Today>Board of  
•
•
Education>eComment  
Or “eComment” in bold on the cover page of the Agenda.  
Written comments made on an eligible Agenda item, upon clicking of the  
Submit Button, are immediately sent via email to all members of the  
legislative body and key staff supporting the legislative body. Each  
eComment is a Public Record.  
BOARD OF EDUCATION PROTOCOLS  
The purpose of these protocols is to provide a basic set of professional  
standards by which the Board and the Superintendent are to function as a  
team. There is no intention to abridge the rights and obligations of Board  
Members to oversee the operation of the organization, nor to interfere with the  
Superintendent with her role as the Superintendent of OUSD.  
General  
1. Every action by a Board Member should be directed toward improving the  
educational program for students.  
2. Every Board Member will exhibit behavior that is honorable, honest, and  
dedicated to the success of the students and staff of the district.  
3. Each Board Member is to be treated with dignity and respect.  
4. Board Member Commitment will include:  
− Participate fully in the discussion of issues  
− Listen respectfully to all views and opinions  
− Respect each individual’s opinion  
− Accept the majority action of the Board  
Board Members  
5. An individual Board Member will not use the media as a personal forum,  
unless it is clearly indicated that the opinion is personal and not  
representative of the Board majority position.  
6. Each Board Member will make every effort to attend all Board meetings in  
person; and to start and end on time.  
7. Board Members will ensure opportunities for each to comment.  
Superintendent  
8. Staff is the responsibility of the Superintendent who will bring  
recommendations to the Board for action.  
9. Questions regarding Board agenda items are to be communicated to the  
Superintendent prior to the Board meeting and the Superintendent will  
respond in a timely manner.  
10. The Superintendent is to communicate all significant administrative  
actions to the Board.  
11. Legal and personnel matters will be confidential.  
MEETING RULES OF ENGAGEMENT  
Up to Three (3) minute speaking limit for Board Members  
No mingling with the audience  
Address comments to other Board Members  
Focus on agenda items  
Don't repeat what's been said  
Always be respectful  
No interruptions  
Enforce norms  
Model desired behavior  
MEETING PROCEDURES  
All Board meetings shall begin on time and shall be guided by an Agenda  
prepared in accordance with Board bylaws and posted and distributed in  
accordance with the Ralph M. Brown Act (open meeting requirements) and  
other applicable laws.  
(cf. 9322 - Agenda/Meeting Materials)  
The President shall conduct Board meetings in accordance with law, Board  
Bylaws, and its parliamentary authority which shall enable the Board to  
efficiently consider issues and carry out the will of the majority.  
(cf. 9121 - President)  
The Board believes that late night meetings deter public participation, can  
affect the Board's decision-making ability, and can be a burden to staff.  
Regular Board meetings shall be adjourned not later than 11:00 p.m. unless  
the Board agrees to extend the meeting, which may only be done once by 45  
minutes.  
(cf. 9320 - Meetings and Notices)  
A. Call To Order  
B. Roll Call  
Vice President Mike Hutchinson called the Special Meeting to order at 6:13  
P.M.  
Present  
6 - Student Director Maximus Simmons  
Director Jennifer Brouhard  
Director Valarie Bachelor  
Director Clifford Thompson  
Vice President Mike Hutchinson  
President Benjamin "Sam" Davis  
3 - Student Director Michele Vasquez  
Director VanCedric Williams  
Director Jorge Lerma  
Absent  
Roll Call (Secretary's Observation)  
Student Director Vasquez present at 6:15 P.M.  
Present  
7 - Student Director Michele Vasquez  
Student Director Maximus Simmons  
Director Jennifer Brouhard  
Director Valarie Bachelor  
Director Clifford Thompson  
Vice President Mike Hutchinson  
President Benjamin "Sam" Davis  
2 - Director VanCedric Williams  
Director Jorge Lerma  
Absent  
C. New Business  
24-3138  
New Board Member Orientation - Board Members-Elect - Board  
of Education  
Board of Education Orientation with Board Members-Elect - Rachel Latta  
and Patrice Berry:  
●
●
●
●
●
●
Welcoming Remarks  
Board Community Building  
Effective Governance: Roles and Responsibilities  
Ethics and Conflicts of Interest  
Board Committees  
Closing and Next Steps  
24-3138 Presentation - New Board Member Orientation -  
Board Members-Elect - Board of Education  
Attachments:  
24-3138 Board Memorandum, New Board Member  
Orientation - Board Members-Elect - Board of Education  
24-3138 President’s Appointments for 2025 Term  
24-3138 Board Agenda Section Definitions - Highlight -  
Example - December 11, 2024  
24-313 OUSD Board Committee Report Template  
(Alternative Draftt)  
Vice President Hutchinson made welcoming remarks and welcomed Board  
Members-Elect Rachel Lata and Patrice Berry.  
Student Directors Simmons and Vasquez lead the Board Community  
Building.  
Superintendent, Kyla Johnson-Trammell, introduced Dr. Franco, Consultant  
and Dexter Moore, Jr., Chief of Staff to lead the discussion with the Board  
regarding:  
- Above/Below the Line Framework  
- Roles and Responsibilities  
- Research on High-Functioning Teams  
- Shared Commitments  
- Regular Meeting Agenda  
- Board-Sponsored Legislation  
- Annual Meeting Preparation  
- Ethics in Governance  
- Board Committees  
- Board Bylaw 9130 Committees  
- Best Practices for Board Committees  
- 2025 Committee Interests  
After the discussion, Vice President Hutchinson lead the discussion on who  
would like to run for President and Vice President.  
Director Brouhard declared that she would be running for President of the  
Board  
Vice President Hutchinson also declared that he would be running for  
President of the Board.  
Director Thompson declared that he would be running for Vice President of  
the Board.  
Director Bachelor stated that she would like to remain as Chair for the  
Facilities Committee.  
Vice President Hutchinson gave a closing remarks and Next Steps.  
Discussed  
Roll Call (Secretary's Observation)  
Student Director Vasquez absent at 7:01 P.M.  
Present  
Absent  
6 - Student Director Maximus Simmons  
Director Jennifer Brouhard  
Director Valarie Bachelor  
Director Clifford Thompson  
Vice President Mike Hutchinson  
President Benjamin "Sam" Davis  
3 - Student Director Michele Vasquez  
Director VanCedric Williams  
Director Jorge Lerma  
Roll Call (Secretary's Observation)  
Student Director Simmons absent at 7:31 P.M.  
Present  
Absent  
5 - Director Jennifer Brouhard  
Director Valarie Bachelor  
Director Clifford Thompson  
Vice President Mike Hutchinson  
President Benjamin "Sam" Davis  
4 - Student Director Michele Vasquez  
Student Director Maximus Simmons  
Director VanCedric Williams  
Director Jorge Lerma  
Recess  
Vice President recessed the Special Meeting at 7:53 P.M.  
Reconvened  
Roll Call  
Vice President Hutchinson reconvened the Special Meeting at 8:04 P.M.  
Present  
Absent  
5 - Director Jennifer Brouhard  
Director Valarie Bachelor  
Director Clifford Thompson  
Vice President Mike Hutchinson  
President Benjamin "Sam" Davis  
4 - Student Director Michele Vasquez  
Student Director Maximus Simmons  
Director VanCedric Williams  
Director Jorge Lerma  
D. Adjournment  
Prepared By:  
Approved By: