File #: 18-2391    Version: 1 Name: Professional Services Contract - RDV Consulting Services - Technology Services Department
Type: Agreement or Contract Status: Passed
File created: 11/1/2018 In control: Senior Business Officer
On agenda: 1/9/2019 Final action: 1/9/2019
Enactment date: 1/9/2019 Enactment #: 19-0004
Title: Ratification by the Board of Education of a Professional Services Contract between District and RDV Consulting Services, Oakland, CA, for the latter to assist District with all required E-Rate activities including but not limited to: Collect data from District and apply for E-Rate funding for Year 22 (July 1, 2019-June 30, 2020; file SLD Form(s) 470 on behalf of District; include specifications for data, and networking requirements, as well as Category Two services (if applicable for the funding year), on the Form(s) 470; assist District personnel in complying with state procurement laws and evaluating vendor responses including placing newspaper advertisements; work with District to negotiate Contracts with vendors to ensure compliance with E-Rate guidelines; collect and save data to comply with SLD guidelines for audit purposes; collect data on Free and Reduced Lunch Program Eligibility of students within District organization; file SLD Form(s) 471 and related items by January 31, 20...
Attachments: 1. 18-2391 Professional Services Contract - RDV Consulting Services - Technology Services Department
Contact: Susan.Beltz@ousd.org

Title
Ratification by the Board of Education of a Professional Services Contract between District and RDV Consulting Services, Oakland, CA, for the latter to assist District with all required E-Rate activities including but not limited to: Collect data from District and apply for E-Rate funding for Year 22 (July 1, 2019-June 30, 2020; file SLD Form(s) 470 on behalf of District; include specifications for data, and networking requirements, as well as Category Two services (if applicable for the funding year), on the Form(s) 470; assist District personnel in complying with state procurement laws and evaluating vendor responses including placing newspaper advertisements; work with District to negotiate Contracts with vendors to ensure compliance with E-Rate guidelines; collect and save data to comply with SLD guidelines for audit purposes; collect data on Free and Reduced Lunch Program Eligibility of students within District organization; file SLD Form(s) 471 and related items by January 31, 2019 (date pending FCC’s Schools & Library Division notification); collect data from vendors as appropriate; determine discounts and funding amounts to be requested from E-Rate funds; ensure that Form 471 is accepted and approved by SLD; respond to any PIA audits from SLD in a timely manner, and ensure that responses are accurate and accepted by SLD; file SLD Form 486 within the 30 days from receipt of Funding Commitment Decision Letter (FCDL) received by District; ensure that vendor documentation (i.e. Grids and/or Signature Pages) are filled out and returned in a timely manner so discounted billing can be attained on July bills (or earliest possible) and to not to lose any funding as approved by SLD; ensure that SLD Forms, such as BEAR Forms (Form 472), are filled out and submitted to vendors for E-Rate reimbursements to District; work with SLD on any items from carry over from previous E-Rate years including audits and PQA requests; file Form 500s as necessary for program compliance, via the Technology Services Department, for the period of December 1, 2018 through June 30, 2019, in an amount not to exceed $30,000.00.